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- Tasks: Manage purchase ledger processes, including invoice matching and payment runs.
- Company: Cygnet provides health and social care services for individuals with mental health needs.
- Benefits: Enjoy perks like remote work options, free health plans, and gym discounts.
- Why this job: Join a supportive team and gain valuable experience in finance while making a difference.
- Qualifications: Strong communication skills, attention to detail, and knowledge of Excel required.
- Other info: This is a 12-month maternity cover position based in Kings Hill.
The predicted salary is between 24000 - 30000 £ per year.
Purchase Ledger Assistant (12 Month FTC Maternity Cover)
Cygnet Kings Hill, England, United Kingdom
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Join to apply for the Purchase Ledger Assistant (12 Month FTC Maternity Cover) role at Cygnet
Purchase Ledger Assistant (12 Month FTC Maternity Cover)
Cygnet Kings Hill, England, United Kingdom
2 days ago Be among the first 25 applicants
Join to apply for the Purchase Ledger Assistant (12 Month FTC Maternity Cover) role at Cygnet
We are looking for a Purchase Ledger Assistant (Maternity Cover), to join our team at our new office based in Kings Hill, Wrotham Heath.
Cygnet was established in 1988. Since then we have developed a wide range of health and social care services for young people and adults with mental health needs, acquired brain injuries, eating disorders, autism and learning disabilities within the UK.
Reporting to the Purchase Ledger Team Leader you will be responsible for the day to day controls of the purchase ledger process from invoice receipt, through the approval process to authorisation and payment.
Main duties will include matching and coding invoices, preparing and running BACS payments and reconciling supplier statements. You will provide a professional and efficient service to the finance function, as well as other departments throughout the business.
Key Responsibilities
- Accurately process supplier invoices and credit notes
- Ensure proper coding of invoices to the appropriate accounts and cost centres
- Match invoices to purchase orders
- Ensure accurate recording of VAT
- Prepare payment runs by BACS
- Ensure all payments are approved according to company policy
- Maintain up-to-date supplier records and contact information
- Follow the company policy regarding the verification of supplier bank details
- Communicate effectively with suppliers regarding invoice queries/unapproved invoices and payment status
- Develop and maintain good working relationships with suppliers and colleagues
- Review systems and processes suggesting improvements where necessary
- Assisting with other ad-hoc tasks as requested by management
Key Skills
- Excellent communication skills, attention to detail and accuracy
- Strong organisational and time-management skills
- Ability to work in a team, as well as using own initiative
- Self-disciplined and efficient, with a flexible and proactive nature
- Knowledge of Excel and other Microsoft packages
- Ability to work to deadlines
Why Cygnet? We’ll offer you…
- An opening to undertake further learning with our excellent apprenticeship scheme
- Expert supervision & support
- Employee referral scheme
- Free Health Cash plan
- Enhanced maternity pay: 8 weeks full Pay, 18 weeks half Pay (Inclusive of SMP) followed by 13 weeks SMP.
- 24 hours free GP support line
- Free life assurance cover
- Free eye tests
- Car lease discounts
- Discounted gym membership
- Free mortgage broker and Insurance cover
- Pension scheme
- Employee NHS – discount savings & “Cycle to Work” scheme
- Smart Health Toolkit- Providing you with Fitness Programmes, Nutrition consultation and Health checks
Due to limits on sponsorship allocations, we are not currently in a position to offer sponsorship to new candidates for these roles, this remains under review.
We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.
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Purchase Ledger Assistant (12 Month FTC Maternity Cover) employer: Cygnet
Contact Detail:
Cygnet Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Purchase Ledger Assistant (12 Month FTC Maternity Cover)
✨Tip Number 1
Familiarise yourself with the purchase ledger process. Understanding how invoices are matched and coded, as well as the approval process, will give you a solid foundation to discuss during your interview.
✨Tip Number 2
Brush up on your Excel skills, especially functions related to data management and financial calculations. Being able to demonstrate your proficiency in Excel can set you apart from other candidates.
✨Tip Number 3
Prepare to discuss your communication skills. Since you'll be liaising with suppliers regarding invoice queries, think of examples where you've successfully resolved issues or built relationships in previous roles.
✨Tip Number 4
Research Cygnet and its services. Showing that you understand the company's mission and values can help you connect with the interviewers and demonstrate your genuine interest in the role.
We think you need these skills to ace Purchase Ledger Assistant (12 Month FTC Maternity Cover)
Some tips for your application 🫡
Understand the Role: Read the job description carefully to understand the key responsibilities and skills required for the Purchase Ledger Assistant position. Tailor your application to highlight how your experience aligns with these requirements.
Highlight Relevant Experience: In your CV and cover letter, emphasise any previous experience you have in finance or accounts payable roles. Mention specific tasks you've handled that relate to processing invoices, managing supplier records, or preparing payment runs.
Showcase Your Skills: Make sure to include examples of your organisational skills, attention to detail, and ability to work under pressure. Use concrete examples to demonstrate how you've successfully managed deadlines or improved processes in past roles.
Craft a Strong Cover Letter: Write a personalised cover letter that explains why you're interested in the role at Cygnet and how you can contribute to their team. Be sure to mention your communication skills and ability to build relationships with suppliers, as these are key aspects of the job.
How to prepare for a job interview at Cygnet
✨Know Your Numbers
As a Purchase Ledger Assistant, you'll be dealing with invoices and payments daily. Brush up on your numerical skills and be prepared to discuss how you ensure accuracy in processing invoices and reconciling statements.
✨Demonstrate Attention to Detail
Highlight your ability to pay attention to detail during the interview. Share examples of how you've successfully managed tasks that require precision, such as matching invoices to purchase orders or coding invoices correctly.
✨Showcase Your Communication Skills
Effective communication is key in this role, especially when liaising with suppliers about invoice queries. Be ready to provide examples of how you've handled difficult conversations or resolved issues in previous roles.
✨Familiarise Yourself with Company Policies
Before the interview, take some time to understand Cygnet's policies regarding payment approvals and supplier verification. This will show your commitment to adhering to company standards and your readiness to integrate into their processes.
