Assistant Administration Officer - Strategic Projects

As a valued member of our Strategic Projects team, you will play a key part in delivering the Welsh Government-funded Nature Network Programme; an ambitious initiative focused on enhancing biodiversity and improving the condition of protected sites across Wales. This is a fantastic opportunity for those looking to take their first step into the environmental sector in an administrative capacity. You will gain hands-on experience supporting a high-profile programme, working alongside passionate professionals, and contributing to projects that make a real difference to nature and conservation.

As an organisation we support flexible working. You will be contracted to the nearest NRW office to your home and a suitable hybrid working pattern will be agreed on appointment. Any regular face-to-face meetings or training will be planned in advance.

This role is a fixed-term appointment until the 29/01/2027. Interviews will take place through Microsoft Teams. Successful applicants will be subject to a satisfactory Disclosure and Barring Service Check (DBS) check. Appointments are normally made within 4 to 8 weeks of the closing date.

• Provide general administrative support for the delivery of the Nature Networks Programme and its objectives, targets and in reporting progress to agreed milestones.
• Support with financial management, recording, monitoring and reporting on progress and delivery.
• Support specific areas of the programme in tracking programme delivery and spend, including reconciling and forecasting for programme management monthly reports.
• Support in forecasting/budget planning for future years in specific areas agreed with the Strategic Projects Manager.
• Arranging and coordinating meetings and events including venue, agenda, refreshments, logistics and attendance records.
• Recording accurate meeting minutes/actions for Team meetings, Capital Board meetings and issuing in a timely manner.
• Assist with purchases and procurements.
• Assist the programme teams with data entry and data management, production of reports and other documents.
• Maintain good working relationships with colleagues throughout NRW and partner organisations to minimise duplication and share best practice.
• Handle and respond to basic customer inquiries.
• Undertake a programme of training and development.
• Undertake health and safety duties and responsibilities appropriate to the post.
• Be committed to Natural Resources Wales Equal Opportunities and Diversity Policy, together with an understanding of how it operates within the responsibilities of the post.
• Be committed to your own development through the effective use of your personal development plan (known as Sgwrs).
• Required to take part in incident response activities.
• Any other reasonable duties requested commensurate with the grade of this role.

In your application and interview you will be asked to demonstrate the following skills and experience using the STAR method:

• Excellent working knowledge of MS Office suite of programmes - Excel, Word, PowerPoint, Outlook.
• Knowledge of other database applications (desirable).
• Good programme and project administrative skills.
• Good communication and inter-personal skills with a customer focus.
• Ability to build effective working relationship with colleagues and partners.
• Ability to manage and prioritise a busy workload and deliver results to timescales.

Essential: Choose a language level Desirable: Choose a language level

• Level A1 - Entry level
• Level B2 - Upper intermediate level
• Level C1 - Proficiency level
• Level C2 - Higher proficiency level

Please note if you do not meet the A1 requirement i.e., ability to understand basic phrases and ability to pronounce Welsh names correctly, then NRW offers a variety of learning options and staff support to help you meet these minimal requirements during the course of your employment with us.

This role will offer a range of benefits, including:

• Civil Service Pension Scheme offering employer contributions of 28.97% (successful internal staff will remain in their current pension scheme).
• 28 days annual leave, rising to 33 days.
• Generous leave entitlements for all your life needs.
• Commitment to professional development.
• Health and wellbeing benefits and support.
• Weekly wellbeing hour to use as you choose.

We are a Bilingual organisation which complies with the Welsh Language Standards. Welsh language skills are considered an asset to NRW, and we encourage and support staff to learn, develop and use their Welsh language skills.