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- Tasks: Support the WIP Arts & Technology Festival with administration and event coordination.
- Company: Join CYENS, a leading Centre of Excellence in innovation and creativity.
- Benefits: Flexible part-time hours, creative environment, and networking opportunities.
- Other info: Ideal for those passionate about the arts and cultural sector.
- Why this job: Be part of an exciting festival that merges arts, science, and technology.
- Qualifications: Strong organisational skills and proficiency in Microsoft Office required.
The predicted salary is between 30000 - 40000 ÂŁ per year.
Position type: 60% (3 days per week) for the period April - October 2026.
Location: In-house
Working hours: Monday-Friday, 8:00-16:00 (30 minutes lunch break is included)
Join the WIP Arts & Technology Festival 2026 team and make an important contribution to a festival that is becoming an annual reference point for scientists and creatives experimenting at the intersection of Arts, Science and Technology. WIP will be hosting experiences and presenting media artworks, performances, research projects, talks, workshops, screenings, and interactive games from invited local and visiting artists, universities, organizations, and CYENS. WIP (Work in Progress) Festival is an ever-evolving series of activities and exhibitions focused on arts & technology synergies. Organized by CYENS CoE, the festival is breaking new ground in the East Mediterranean. Last year's festival was a big success, attracting more than 7,000 visitors. This year’s festival is expanding; we are looking for an energetic and enthusiastic Festival Administration Officer.
The festival administration will be working closely with the Festival core team, helping with day-to-day administration tasks.
KEY RESPONSIBILITIES & REQUIREMENTS
- Handle filing
- Communication with artists, respond to enquiries
- Prepare and send invitations for events
- Facilitate event proceedings (parallel events, networking event, opening party)
- Reporting
- Service agreements
- Volunteers ROTA and monitoring
- Screen appropriately and professionally telephone calls, enquiries and requests, as well as manage incoming and outgoing communication when needed
- Monitor the mail correspondence from WIP email.
- Identification of vendors and catering
Note: All tasks and activities will be priorly discussed with the core team of the festival.
General qualifications and requirements
- PC and Microsoft Office proficiency.
- Excellent interpersonal, organizational skills.
- Demonstrate good understanding of a makerspace operation.
- Ability to work independently and consistent with deadlines.
- Language requirements: Excellent written and oral English-language skills.
- Knowledge of Greek language will be considered an advantage.
- Experience working within the arts / cultural / creative sector will be considered an advantage.
Application process
For full consideration, interested applicants should submit the following items via the online application form and mention the position you are applying for: “Application for Festival Administration Officer”.
- Full CV (including contact details).
- Cover letter which clearly states: (a) how you envision your role, (b) how your experience and qualifications match the specific position, (c) the availability date for full-time employment, (d) contact details of two referees.
Contact details
For general enquiries, applicants may contact the Thinker MakerSpace Team of CYENS, Centre of Excellence at thinkermakerspace@cyens.org.cy
About us
CYENS Centre of Excellence (formerly known as RISE) is the Research and Innovation Centre on Interactive media, Smart systems and Emerging technologies empowering knowledge and technology transfer in the region. CYENS CoE is supported by the European Commission, the Republic of Cyprus and its founding Partners, the Municipality of Nicosia, the Max Planck Institute for Informatics (MPI), University College London, the University of Cyprus, the Cyprus University of Technology and the Open University of Cyprus. The Centre conducts excellent, internationally competitive scientific research in the areas of visual sciences, human factors and design, communication, and artificial intelligence delivered by high-calibre multidisciplinary research teams. CYENS engages in knowledge transfer and innovation activities aiming to bridge the gap between scientific research and STEM-led innovation and entrepreneurship. CYENS, as a Centre of Excellence, cultivates a culture of innovation and creativity in an inspiring environment filled with academics, researchers, creative and onward-looking people, innovators, entrepreneurs, and practitioners. The Centre operates under the motto “Inspired by Humans Designed for Humans” with the vision to produce world-class research that drives innovation towards social and economic benefit while conducting excellent, internationally competitive scientific research in the areas of visual sciences, human factors and design, communication, and artificial intelligence.
Festival Administration Officer employer: CYENS
Contact Detail:
CYENS Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Festival Administration Officer
✨Tip Number 1
Get to know the festival vibe! Research WIP Arts & Technology Festival and its past events. Understanding their mission and values will help you connect with the team and show your enthusiasm during interviews.
✨Tip Number 2
Network like a pro! Reach out to current or past festival staff on LinkedIn. A friendly chat can give you insider info and might even lead to a recommendation. Plus, it shows you're genuinely interested!
✨Tip Number 3
Prepare for the interview by practising common questions related to arts and administration. Think about how your skills fit into the festival's needs. We want to see your passion and how you can contribute to the team!
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Make sure to follow the instructions carefully and highlight your relevant experience in your cover letter.
We think you need these skills to ace Festival Administration Officer
Some tips for your application 🫡
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Make sure to clearly express how you envision your role as the Festival Administration Officer and how your experience aligns with what we're looking for. Be genuine and let your enthusiasm for the festival come through!
Tailor Your CV: Don't just send a generic CV! Tailor it to highlight your relevant skills and experiences that match the job description. We want to see how your background in the arts or cultural sector can contribute to our festival's success.
Be Clear About Availability: When mentioning your availability for full-time employment, be specific! This helps us understand when you can start and plan accordingly. It’s all about making the process smoother for both of us.
Submit Through Our Website: Make sure to apply through our online application form! It’s the easiest way for us to keep track of your application and ensures you’re considered for the position. Plus, it shows you’re following our instructions, which we appreciate!
How to prepare for a job interview at CYENS
✨Know Your Festival Inside Out
Before the interview, dive deep into the WIP Arts & Technology Festival. Familiarise yourself with its past events, key themes, and the types of artists involved. This will not only show your enthusiasm but also help you discuss how your skills can contribute to the festival's success.
✨Showcase Your Organisational Skills
As a Festival Administration Officer, you'll need to juggle multiple tasks. Prepare examples from your past experiences where you've successfully managed similar responsibilities. Be ready to discuss how you handle filing, communication, and event facilitation under pressure.
✨Communicate Clearly and Confidently
Excellent communication is key for this role. Practice articulating your thoughts clearly, especially when discussing your experience in the arts or cultural sector. If you have any knowledge of Greek, don’t hesitate to mention it as it could give you an edge!
✨Prepare Thoughtful Questions
Interviews are a two-way street. Prepare insightful questions about the festival's future plans, team dynamics, or how they measure success. This shows your genuine interest in the role and helps you assess if it's the right fit for you.