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- Tasks: Coordinate orders, support sales, and manage logistics for a smooth operation.
- Company: Join a dynamic team in a thriving manufacturing environment.
- Benefits: Competitive salary, supportive team culture, and opportunities for growth.
- Why this job: Be the vital link between customers and production, making a real difference.
- Qualifications: GCSEs in Maths and English; experience in customer order processing preferred.
- Other info: Fast-paced role with plenty of opportunities to learn and develop skills.
The predicted salary is between 28000 - 42000 £ per year.
We are looking for a proactive and organized Purchasing & Logistics Administrator to join our team. In this role, you will serve as a point of contact for customers with queries about products, orders and deliveries and provide support for the sales & purchasing team. You will play a crucial role in coordinating between Purchasing, Production and Logistics to ensure customer orders are met.
Location: Llansamlet, Swansea
Hours: 37.5 hours per week
Key Responsibilities:
- Processing indirect purchase orders.
- Processing invoices for all sales transactions.
- Checking prices and contracts are up to date.
- Supporting the sales force with general operations to help reach the team's objectives.
- Communicating internally important feedback to and from customers.
- Dealing with and responding to high volumes of emails.
- Liaising with the Company's Production team to ensure orders are ready to meet dispatch deadlines.
- Making all necessary logistics arrangements.
- Acting as a key point of contact for customers.
- Ensuring all export paperwork is maintained including Incoterms, FTAs and rules of origin.
- General sales support.
These tasks are not intended as an exhaustive list of the post holder's duties. The post holder is expected to carry out any reasonable request as deemed appropriate by their Line Manager to support business needs. Specific responsibilities and authorities are defined in procedures relevant to the role.
Experience:
Essential:
- Customer order processing in a manufacturing organisation.
- Awareness of national and international logistics regulations.
- Experience in Export Documentation, incoterms, FTAs and rules of origin.
Desirable:
- SAP.
Qualifications and Training:
Essential:
- General secondary or vocational qualifications (e.g. GCSEs, BTEC Certificate) including Maths and English.
Desirable:
- HNC/HND or equivalent in a business-related or technical discipline.
Other Attributes:
- Good interpersonal skills, able to establish strong customer relationships.
- Good written and verbal English.
- Accuracy and attention to detail.
- Organised and methodical.
- Able to interpret complex data.
- Proficient in Microsoft Excel.
- Able to clearly communicate requirements.
- Able to set priorities and work to deadlines.
- Pro-active, with a problem-solving approach to issues.
Purchasing & Logistics Administrator in Swansea employer: CyDen
Contact Detail:
CyDen Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Purchasing & Logistics Administrator in Swansea
✨Tip Number 1
Get to know the company inside out! Research their values, products, and recent news. This will help you tailor your conversations and show that you're genuinely interested in being part of the team.
✨Tip Number 2
Practice your communication skills! As a Purchasing & Logistics Administrator, you'll be dealing with customers and internal teams. Role-play common scenarios with a friend to boost your confidence and refine your responses.
✨Tip Number 3
Network like a pro! Connect with current employees on LinkedIn or attend industry events. Building relationships can give you insider info and might even lead to a referral, which is always a bonus!
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you're serious about joining our awesome team!
We think you need these skills to ace Purchasing & Logistics Administrator in Swansea
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Purchasing & Logistics Administrator role. Highlight your experience with customer order processing and any relevant logistics regulations. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Mention your proactive approach and how you can support our sales and purchasing efforts. Keep it friendly and professional!
Show Off Your Attention to Detail: In this role, accuracy is key! Make sure your application is free from typos and errors. We appreciate candidates who take the time to double-check their work, so show us that you’re organised and methodical right from the start.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you get all the updates. Plus, it shows you're keen on joining our team at StudySmarter!
How to prepare for a job interview at CyDen
✨Know Your Stuff
Before the interview, make sure you brush up on your knowledge of purchasing and logistics. Familiarise yourself with key terms like Incoterms, FTAs, and export documentation. This will not only show your expertise but also demonstrate your genuine interest in the role.
✨Show Off Your Organisational Skills
Since the role requires a lot of coordination, be ready to share examples of how you've successfully managed multiple tasks or projects in the past. Use the STAR method (Situation, Task, Action, Result) to structure your answers and highlight your organisational prowess.
✨Communicate Clearly
As a point of contact for customers, strong communication skills are essential. Practice articulating your thoughts clearly and concisely. You might even want to prepare a few questions to ask the interviewer about their communication processes, showing that you’re proactive and engaged.
✨Demonstrate Problem-Solving Skills
Be prepared to discuss how you've tackled challenges in previous roles, especially those related to customer orders or logistics. Think of specific instances where you identified a problem and implemented a solution, as this will showcase your proactive approach and ability to think on your feet.
