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- Tasks: Manage and improve document control processes for the Estates and Facilities department.
- Company: Join the University of Southampton, a top 100 global research university with a diverse campus portfolio.
- Benefits: Enjoy flexible work options, private healthcare, generous holidays, and access to fitness facilities.
- Why this job: Be part of a dynamic team focused on quality management and inclusivity in a prestigious environment.
- Qualifications: Great communication skills, experience with SharePoint and Office365, and a passion for quality management.
- Other info: We celebrate diversity and encourage applications from all backgrounds to strengthen our team.
The predicted salary is between 28800 - 43200 £ per year.
The University of Southampton is a leading research-intensive University, a founding member of the prestigious Russell Group, and one of the top 100 universities worldwide. We deliver excellent educational experience and world-leading research, and we are known for successfully commercialising our research through enterprise.
The University has a diverse estate, property and land portfolio spanning several campuses, including the main Highfield campus, the City Centre Campus, Avenue Campus, the Boldrewood Innovation Campus, and the Winchester School of Art. The Estates & Facilities team ensure that the University has a built and physical environment that supports the activities of a world-class University, across a portfolio of academic, state of the art research, clinical, enterprise, workspace, residential, social amenity, sport and community facilities. Ambitious plans are afoot with an estates masterplan that will see £1bn of investment in enhancing and delivering a sustainable, inclusive estate over the next decade.
About The Role
Reporting to the Estates Director of PMO and Business Support, you will maintain, manage and help improve the document control processes for Estates and Facilities department. You will support the Quality and Information System Manager to standardise information management system and the work activities requiring procedural or systematic proficiency, and co-ordination with related activities and projects. The role includes understanding and influencing others to maintain and update procedures and processes and will gather and analyse information to assure the IMS system complies with ISO9001 standards.
About You
You will have great communication skills and a positive and inclusive approach. Your genuine enthusiasm for quality management systems and attention to detail and willingness to help and guide colleagues providing practical advice to document owners. You will have experience of SharePoint and Office365 systems.
What We Can Offer You
We support a flexible approach to work and additional benefits that will make your life easier, such as access to private dental and/or healthcare insurance and a generous holiday allowance. We will support your long-term future with access to the University's Superannuation Scheme (USS), subsidised health and fitness facilities, and various discounts.
We welcome applications from all walks of life and champion a uniquely diverse working environment where every colleague can excel, regardless of their background or life choices. We believe that we can only truly meet our objectives if we are reflective of society, so we are passionate about creating a diverse environment. Therefore, we particularly encourage applications that will strengthen the diversity of our estates leadership team.
We are a Stonewall Diversity Champion and are immensely proud to have our institutional Athena SWAN silver award renewed, which underpins our pledge to improve equality for women. We are also delighted to have received the Race Equality Charter bronze award from Advance HE, which recognises that we have a solid foundation for eliminating racial inequalities and developing an inclusive culture that values all staff and students. We work with our people to ensure their ideas are always heard, and we invite you to share your background and life experiences with us to help us create a truly unique working environment.
Email details to a friend Apply Online Further Details Job Description and Person Specification We are committed to equality, diversity and inclusion and welcome applicants who support our mission of inclusivity. Apply by 11.59 pm GMT on the closing date. For assistance contact Recruitment on +44(0)2380 592750 or recruitment@soton.ac.uk quoting the job number.
Quality Management Systems Administrator employer: Cyber Security Academy Southampton
Contact Detail:
Cyber Security Academy Southampton Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Quality Management Systems Administrator
✨Tip Number 1
Familiarise yourself with ISO9001 standards, as this role heavily involves ensuring compliance. Understanding these standards will not only help you in the interview but also demonstrate your commitment to quality management.
✨Tip Number 2
Showcase your experience with SharePoint and Office365 during networking opportunities. Engaging with current employees or alumni from the University of Southampton can provide insights and potentially strengthen your application.
✨Tip Number 3
Prepare to discuss how you've previously influenced others to maintain and update procedures. This will highlight your communication skills and ability to work collaboratively, which are key for this role.
✨Tip Number 4
Research the Estates & Facilities team and their recent projects. Being knowledgeable about their initiatives will allow you to tailor your conversation during interviews and show genuine interest in their work.
We think you need these skills to ace Quality Management Systems Administrator
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to grasp the responsibilities and requirements of the Quality Management Systems Administrator position. Tailor your application to highlight how your skills and experiences align with these expectations.
Highlight Relevant Experience: Emphasise your experience with document control processes, quality management systems, and familiarity with ISO9001 standards. Provide specific examples of how you've successfully managed similar tasks in previous roles.
Showcase Communication Skills: Since great communication skills are essential for this role, include examples that demonstrate your ability to effectively communicate and collaborate with colleagues. Mention any experience you have in providing guidance or support to team members.
Tailor Your CV and Cover Letter: Customise your CV and cover letter to reflect the values and mission of the University of Southampton. Highlight your enthusiasm for quality management and your commitment to fostering an inclusive work environment.
How to prepare for a job interview at Cyber Security Academy Southampton
✨Understand the Role
Make sure you thoroughly understand the responsibilities of a Quality Management Systems Administrator. Familiarise yourself with ISO9001 standards and how they apply to document control processes, as this will likely come up during your interview.
✨Showcase Your Communication Skills
Since great communication is key for this role, prepare examples of how you've effectively communicated with colleagues in the past. Think about times when you provided guidance or support to others, especially regarding quality management systems.
✨Demonstrate Your Enthusiasm
Express your genuine enthusiasm for quality management systems during the interview. Share why you are passionate about this field and how you can contribute positively to the team at the University of Southampton.
✨Familiarise Yourself with Relevant Tools
As experience with SharePoint and Office365 is essential, be ready to discuss your proficiency with these tools. Consider preparing specific examples of how you've used them in previous roles to manage documents or improve processes.
