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- Tasks: Provide top-notch admin support and manage patient pathways efficiently.
- Company: Join a proud local employer within the NHS Wales family.
- Benefits: Competitive salary, supportive team environment, and opportunities for growth.
- Why this job: Make a real difference in healthcare while developing your skills.
- Qualifications: Strong organisational skills and ability to communicate professionally.
- Other info: Dynamic role with a focus on teamwork and community impact.
The predicted salary is between 24000 - 36000 ÂŁ per year.
Closing date: 14 January 2026
Contract: Fixed term/secondment for 14 months to end 31 March 2027 due to funding.
Secondment procedure: If applying for the secondment, obtain permission from your current line manager before applying to this post.
About the role
An exciting opportunity has arisen to join a new cross‑sector initiative focused on improving outcomes for children and young people. The Wellbeing Administrator will play a central role supporting the Wellbeing Co‑ordinators and providing an effective administrative service to aid the efficient running of the SPACE Wellbeing Service.
Welsh Skills Desirable: This post is advertised as Welsh Desirable. This does not mean essential; a level 3 (B2) speaking & listening may give an advantage. No fluency required.
Main duties
Administrative tasks and collection/input of statistical information on client activity in line with local and national Welsh Assembly Government requirements.
Portray a positive image and liaise professionally with clients, colleagues and visitors.
Work independently, plan and prioritise own workload, ensuring systems are in place to meet deadline requirements for CTM, Local Authority and Welsh Assembly Government.
Travel across CTM localities: Merthyr, Bridgend and Rhondda Cynon Taff.
About us
CTM (Cwm Taf Morgannwg University Health Board), part of NHS Wales, serves a large population across three regions with nearly 13,500 staff. It operates three district general hospitals, several community hospitals, primary and community care facilities.
CTM 2030 Strategy – \”Our Health, Our Future\” – focuses on uniting our region around shared health and wellbeing goals. Our values guide us daily: we listen, learn, improve; we treat everyone with respect; we work together as one team.
Employees enjoy benefits including a leading pension, generous leave, flexible work, career growth and ongoing learning.
Job responsibilities
Full job description and person specification are attached in supporting documents.
Person specification
Qualifications and Knowledge
- Good general education to GCSE level or equivalent.
- RSA Level II or NVQ Level III or equivalent knowledge and experience.
- IT skills: word processing, Microsoft Outlook, Excel, PowerPoint, WPAS (Myrddin) and Oracle.
- Understanding of the SPACE Wellbeing Service.
Experience
- Previous experience in a similar role.
- Ability to handle difficult situations.
- Experience establishing new systems of work.
- Previous experience working within a health/social care setting.
Skills and attributes
- Work effectively in a team environment.
- Good communication skills with families and professionals.
- Proven organisational skills.
- Excellent written and verbal communication skills.
- Ability to transfer IT skills to new applications.
- Good literacy and numeracy skills.
- Good interpersonal skills.
- Prioritise workload.
- Good communication and listening skills.
- Use own initiative to organise work.
- Analytical and problem‑solving skills.
Other role requirements
- Understanding of issues faced by those with emotional and mental health difficulties.
- Flexible approach to work and duties.
- Ability to travel within the geographical area.
- Welsh speaker (Level 1) or willingness to develop to this level.
- Welsh speaking/listening skills at Level 3 or above.
Disclosure and Barring Service Check
This post requires a Disclosure and Barring Service check under the Rehabilitation of Offenders Act (Exceptions Order) 1975.
Address
Tonteg Hospital (travel requirement across CTM localities).
#J-18808-Ljbffr
Administrative Assistant employer: Cwm Taf Morgannwg University Health Board
Contact Detail:
Cwm Taf Morgannwg University Health Board Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant
✨Tip Number 1
Network like a pro! Reach out to people in your field, attend local events, and connect with professionals on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and practising common questions. We recommend doing mock interviews with friends or family to boost your confidence and refine your answers.
✨Tip Number 3
Showcase your skills during interviews! Bring examples of your work or discuss specific situations where you’ve excelled in administrative tasks. This will help you stand out as a candidate who can hit the ground running.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the role. Plus, it keeps you on their radar as they make their decision.
We think you need these skills to ace Administrative Assistant
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Administrative Assistant role. Highlight your relevant experience and skills that match the job description, like your ability to manage data and communicate effectively with clients and colleagues.
Showcase Your Organisational Skills: Since this role involves planning and prioritising workloads, give examples of how you've successfully managed multiple tasks in the past. We want to see that you can keep everything running smoothly!
Keep It Professional: Remember, you're applying for a position where you'll be liaising with clients and colleagues. Use a professional tone in your application, but don’t be afraid to let your personality shine through. We love a bit of character!
Apply Through Our Website: To make sure your application gets to us, apply directly through our website. It’s the best way to ensure we see your application and can get back to you quickly. We can’t wait to hear from you!
How to prepare for a job interview at Cwm Taf Morgannwg University Health Board
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Administrative Assistant. Familiarise yourself with tasks like managing patient pathways and using specific systems like the Welsh Clinical Portal. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Showcase Your Communication Skills
Since you'll be liaising with clients, colleagues, and visitors, it's crucial to highlight your communication skills. Prepare examples of how you've effectively communicated in previous roles, especially in sensitive situations. This will reassure the interviewers that you can maintain professionalism and confidentiality.
✨Demonstrate Your Organisational Skills
As an Administrative Assistant, you'll need to plan and prioritise your workload. Be ready to discuss how you manage multiple tasks and deadlines. You could even share a specific instance where your organisational skills made a difference in your previous job.
✨Embrace the Values of the Organisation
Cwm Taf Morgannwg University Health Board has core values that are essential to their culture. Make sure you understand these values and think about how they align with your own. During the interview, express how you embody these values in your work, showing that you're not just a fit for the role but also for the team.