EA to Managing Director - ESG and Managing Director - Marketing & Comms

We are seeking an enthusiastic and well-organised individual to provide executive support to our Managing Director – ESG and Managing Director – Marketing & Comms. If you thrive in a fast-paced environment and are keen to work alongside experienced, inspiring leaders, this role offers a fantastic opportunity to develop your skills and gain valuable experience.

Main Responsibilities:

• This is an office-based role with the flexibility to WFH up to 1 day per week.
• To carry out secretarial duties including copy typing, preparing presentations and letters, following CWG brand guidelines where relevant.
• To arrange meetings and proactively maintain diaries using Outlook, ensuring meetings are well prepared e.g. papers, agenda, tracking actions where appropriate.
• Serve as the primary point of contact for the MD – ESG and MD – Marketing & Communications by liaising with and maintaining strong working relationships with staff and stakeholders, while also acting as a gatekeeper to manage interactions and communications on their behalf.
• To undertake broader administrative support tasks for the Marketing, Communications and ESG teams to include regular reporting.
• To conduct research on various topics and/or companies and prepare briefing notes where necessary.
• To process any invoices, and raise purchase orders as required, as well as oversee corporate expenses, including credit card administration for the MD – ESG and MD – Marketing & Communications.
• Organise any business travel.
• Assist with organising events for the MD – ESG and MD – Marketing & Communications, including dinners and ticketed events, by managing logistics and guest lists as needed.
• To welcome and greet visitors on behalf of the MD – ESG and MD – Marketing & Communications.
• Answer telephone calls, process and relay messages to the appropriate person, and open, mark up, and distribute incoming mail as required.
• To provide absence cover for other EAs/PAs as necessary.
• To carry out any other reasonable duties as requested by the MD – ESG and MD – Marketing & Communications and wider leadership.

Person Specification:

• The successful applicant will have previous experience of working at Executive level.
• The successful applicant must have excellent IT skills, must be proficient in all Office 365 applications.
• Must be able to deal with confidential information discretely.
• The successful applicant must be able to communicate at all levels, work under pressure and be flexible in their approach to work.
• The successful applicant should possess an excellent standard of written English.
• Excellent attention to detail is essential, takes a proactive approach identifying improvements in ways of working.
• The successful applicant must be able to work effectively as a team member.

What We Offer:

• Diversity and Inclusion – We recognise the importance of embracing diverse experience, skills and perspectives at all levels and operating in an inclusive working environment.
• Flexible Working – We are open to consider flexible working arrangements, both temporary or permanent.
• Learning and Development – We offer development opportunities through classroom and e-learning training, mentoring, cross-department experience and on-the-job learning.
• Other Benefits – A comprehensive range of benefits, including a pension and insurance plans, health benefits, subsidised gym membership, store discounts and family leave.