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- Tasks: Manage project documentation and provide admin support using Procore software.
- Company: Join a dynamic team focused on delivering high-quality construction projects.
- Benefits: Enjoy flexible working options and opportunities for professional development.
- Why this job: Be part of a collaborative culture that values your input and growth.
- Qualifications: No specific experience required; just a willingness to learn and adapt.
- Other info: Participate in project celebrations and contribute to a positive work environment.
The predicted salary is between 30000 - 42000 £ per year.
The role of Document Controller is to ensure that all of our projects documentation and information flows are up to date and accurate on all sites, whilst providing integral admin support to the Operation/Commercial delivery teams. You will be proficient with the Construction Management Software, Procore. In addition, you will be required to ensure that progress meetings are managed and that the progress reports are prepared and issued in a timely manner.
Reporting To: Office Manager
Main Responsibilities:
- Setting up site files.
- Uploading all current information on to Procore.
- Issuing the C&W Project Directory to the Professional Team.
- Assisting in the site set-up preparations.
- Attending any pre-start meetings as required.
- Obtaining hard copy drawings as requested by the delivery team.
- Admin support as and when required.
- Providing initial/ongoing Procore training to new starters and members of the Clients Professional Team.
Construction Phase:
You will be responsible for the following day-to-day activities on site, including, but not limited to:
- Managing the flow of information using Procore to ensure all of the information is up to date and accurate.
- Providing on-site Procore training as required, including new starters, refresher training etc.
- Tracking outstanding actions raised by Procore and providing follow up ensuring actions are closed out in a timely manner.
- Prepare and issue Progress reports, using standard formats, in a timely and presentable manner.
- Providing admin support as and when required.
- Ensuring all on-site hard copy drawings are current and up to date and in line with information contained within Procore.
- Attending various team meetings, subs meeting/progress meetings as and when required as directed by the Project Manager.
- Ensuring that the site office is kept presentable and tidy, including paperwork, drawings, filing etc.
- Working pro-actively with the site team to ensure all administrative issues are dealt with in a timely manner.
- On project completion, working with the team to close down the project, including archiving any project documents and any other outstanding issues that the team may require support with.
- Attending any final handover meetings and working with the team to prepare the necessary paperwork for the handover date, including key schedules, handover documents for signature, O&M files etc.
- Attending project functions and topping out celebrations.
- Championing professionalism at all times.
Post-Project:
- Track via Procore outstanding snagging and liaise with the site team for updates and final closeout.
- Review any outstanding tracking schedules outstanding at PC - Warrant trackers, guarantees etc. and liaising with the Commercial Manager accordingly.
- Finalising all outstanding paperwork.
The above duties are reflective of key issues assigned to this position and should not be considered exhaustive.
Document Controller employer: C&W Hospitality Projects Limited
Contact Detail:
C&W Hospitality Projects Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller
✨Tip Number 1
Familiarise yourself with Procore before applying. Since this role heavily relies on this software, having a good understanding of its functionalities will not only boost your confidence but also show us that you're proactive and ready to hit the ground running.
✨Tip Number 2
Network with current or former Document Controllers in the construction industry. They can provide insights into the role and may even share tips on how to stand out during the interview process, which could give you an edge over other candidates.
✨Tip Number 3
Prepare to discuss your organisational skills and experience in managing documentation. We value candidates who can demonstrate their ability to keep information accurate and up-to-date, so think of specific examples from your past roles that highlight these skills.
✨Tip Number 4
Show enthusiasm for teamwork and collaboration. This role involves working closely with various teams, so be ready to share experiences where you've successfully collaborated with others to achieve common goals, as this will resonate well with us.
We think you need these skills to ace Document Controller
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience, especially with document control and construction management software like Procore. Use specific examples to demonstrate your skills in managing documentation and providing admin support.
Craft a Strong Cover Letter: Write a cover letter that addresses the key responsibilities of the Document Controller role. Mention your familiarity with Procore and your ability to manage information flow effectively. Show enthusiasm for the position and the company.
Highlight Relevant Skills: In your application, emphasise skills such as attention to detail, organisation, and communication. These are crucial for ensuring accurate documentation and effective admin support on site.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your professionalism and attention to detail, which is essential for a Document Controller.
How to prepare for a job interview at C&W Hospitality Projects Limited
✨Know Your Software
Familiarise yourself with Procore and its functionalities. Be prepared to discuss how you've used similar software in the past and how you can leverage it to manage documentation effectively.
✨Demonstrate Organisational Skills
Highlight your ability to keep information organised and up to date. Share examples of how you've managed documentation or admin tasks in previous roles, especially in a construction or project management context.
✨Prepare for Team Dynamics
Understand the importance of teamwork in this role. Be ready to discuss how you’ve collaborated with different teams and how you handle communication in a busy environment.
✨Showcase Your Attention to Detail
Emphasise your meticulous nature by providing examples of how you've ensured accuracy in documentation and reporting. This is crucial for maintaining the integrity of project information.
