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- Tasks: Support the Executive Board with communication, travel arrangements, and document preparation.
- Company: Join Office Angels, a mission-driven organisation focused on inclusivity and equal opportunities.
- Benefits: Enjoy hybrid working, health insurance, gym membership, wellbeing support, and employee discounts.
- Why this job: Be a vital part of a dynamic team while enhancing your skills in a fast-paced environment.
- Qualifications: Proficiency in Microsoft Excel and PowerPoint; strong communication and organisational skills required.
- Other info: This is a temp-to-perm role with opportunities for growth and development.
Location: Epsom and London
Contract Details: Temp - Perm
Salary: £23ph - £25ph / £45,000 - £49,000 per annum
Skills Required:
- Proficiency in Microsoft Excel and PowerPoint
- Strong communication and organisational skills
Number of People Required: 1
Contract Type: Temp To Perm
Hourly Rate: £23ph - £25ph
Driving Required: No
Working Pattern: Full Time, Mon - Fri, Hybrid working, Travel to the London office will be required weekly.
Perks:
- Hybrid working
- Health insurance
- Gym membership
- Wellbeing support
- Employee discounts
Role Overview: We are seeking a proactive and organised Executive Assistant to provide essential support to our Executive Board. As a vital member of our team, you will act as an ambassador for the department, handling complex and confidential correspondence with tact and diplomacy.
Key Responsibilities:
- Filter, redirect, and respond to the Directors' telephone calls and written correspondence, demonstrating discretion in sensitive matters.
- Facilitate travel and facilities requirements for visitors, managing all logistics for meetings, workshops, and conferences.
- Produce high-quality documents, including transcriptions, formatting, and presentations, ensuring accuracy and professionalism.
- Maintain accurate records and prioritise tasks effectively while exercising the utmost confidentiality.
- Collaborate with fellow Executive Assistants to ensure seamless support across the Executive Board.
- Manage the complex diary of the Director, optimising their time and proactively addressing issues in their absence.
- Organise and coordinate travel arrangements, including flights, accommodation, and transport.
- Attend meetings, draft agendas, take minutes, and follow up on action items to ensure accountability.
- Prepare presentation materials and handouts to a high standard, supporting the Director's initiatives.
- Coordinate onboarding arrangements for direct reports, ensuring a smooth transition for new team members.
- Source and issue purchase order numbers, validate incoming invoices, and maintain office supplies.
Ideal Candidate: The successful candidate will demonstrate initiative, possess strong communication skills, and have the ability to manage multiple priorities in a fast-paced environment. You will be adept at building connections and conducting research to enhance the department's profile. Your attention to detail and proactive problem-solving abilities will be key in this role.
If you are looking for a rewarding opportunity to support a mission-driven organisation, apply today to join our team as a Temp - Perm Executive Assistant!
Temp - perm Executive Assistant employer: CV-Library
Contact Detail:
CV-Library Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Temp - perm Executive Assistant
✨Tip Number 1
Familiarise yourself with the specific tools mentioned in the job description, particularly Microsoft Excel and PowerPoint. Consider taking a quick online course or tutorial to brush up on your skills, as demonstrating proficiency can set you apart from other candidates.
✨Tip Number 2
Network with current or former Executive Assistants, especially those who have worked in similar environments. They can provide valuable insights into the role and may even share tips on how to impress during the interview process.
✨Tip Number 3
Prepare examples of how you've successfully managed multiple priorities in fast-paced environments. Be ready to discuss these scenarios during your interview, as they will highlight your organisational skills and ability to handle pressure.
✨Tip Number 4
Research the company culture and values of StudySmarter. Tailor your conversation during the interview to reflect how your personal values align with theirs, showcasing your enthusiasm for being part of their mission-driven organisation.
We think you need these skills to ace Temp - perm Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your proficiency in Microsoft Excel and PowerPoint, as well as your strong communication and organisational skills. Use specific examples from your past experiences that demonstrate these abilities.
Craft a Compelling Cover Letter: Write a cover letter that showcases your initiative and problem-solving skills. Mention how you can support the Executive Board and provide examples of how you've successfully managed multiple priorities in a fast-paced environment.
Highlight Relevant Experience: In your application, emphasise any previous experience as an Executive Assistant or in similar roles. Detail your ability to handle confidential correspondence and manage complex diaries, as these are key responsibilities for the position.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the role of an Executive Assistant.
How to prepare for a job interview at CV-Library
✨Showcase Your Organisational Skills
As an Executive Assistant, you'll need to demonstrate your ability to manage multiple tasks efficiently. Prepare examples of how you've successfully organised events or managed complex schedules in the past.
✨Master Microsoft Excel and PowerPoint
Since proficiency in these tools is crucial for the role, brush up on your skills before the interview. Be ready to discuss specific projects where you used these applications to create reports or presentations.
✨Demonstrate Discretion and Professionalism
You'll be handling sensitive information, so it's important to convey your understanding of confidentiality. Share experiences where you've had to manage confidential correspondence or sensitive situations with tact.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and how you handle pressure. Think of scenarios where you've had to prioritise tasks or resolve conflicts, and be ready to explain your thought process.
