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- Tasks: Support the Project Manager and manage essential paperwork and communications.
- Company: Join a dynamic team in the construction industry, making a real impact on projects.
- Benefits: Enjoy a collaborative work environment with opportunities for growth and skill development.
- Why this job: Be part of a supportive team culture while honing your organisational and communication skills.
- Qualifications: Strong organisational skills and experience with document management are essential.
- Other info: Ideal for those looking to gain hands-on experience in a fast-paced environment.
The Skilled Administrator will play a crucial role in supporting the Project Manager and being an essential part of the Site Team. Responsibilities include ensuring all paperwork is completed accurately, managing attendance and handling confidential information, and scanning and uploading data onto a shared system. The administrator will also be responsible for ordering stationary supplies, welcoming visitors, and operating the front door intercom and turnstile system. Duties extend to managing incoming telephone calls, maintaining the Project Directory, controlling document transmission and workflow systems on Aconex, and creating trackers for overdue workflows. Additional tasks include printing and organising documents, construction drawings, and information packs for client and subcontractor meetings, taking minutes during meetings, and supporting Health and Safety Managers with labour numbers and safety observations. The role also involves collecting weekly supervisor inspections from subcontractors to ensure compliance with Health and Safety requirements and updating the score table.
Skills:
- Strong organisational and time management skills
- Excellent written and verbal communication skills
- Attention to detail
- Ability to manage confidential information
- Customer service skills
- Ability to work independently
- Experience in document management
- Problem-solving skills
- Multi-tasking abilities
- Team collaboration skills
Software/Tools:
- Aconex
- Construction Management Software
- Microsoft Office Suite (Word, Excel, Outlook)
Skilled Administrator employer: CV-Library
Contact Detail:
CV-Library Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Skilled Administrator
✨Tip Number 1
Familiarise yourself with Aconex and other document management software. Since this role heavily involves managing documents and workflows, having a solid understanding of how these systems work will give you an edge during the interview.
✨Tip Number 2
Brush up on your organisational skills by creating mock trackers or spreadsheets. This will not only help you demonstrate your ability to manage multiple tasks but also show your proactive approach to problem-solving.
✨Tip Number 3
Practice your communication skills, especially in a customer service context. Being able to articulate your thoughts clearly and professionally will be crucial when dealing with visitors and handling phone calls.
✨Tip Number 4
Prepare examples of how you've handled confidential information in the past. This will showcase your attention to detail and your ability to maintain privacy, which is essential for this role.
We think you need these skills to ace Skilled Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the responsibilities of a Skilled Administrator. Emphasise your organisational skills, attention to detail, and any experience with document management or construction software like Aconex.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and explains how your background makes you a perfect fit. Mention specific examples of your previous work that demonstrate your ability to manage confidential information and support project teams.
Highlight Relevant Skills: In your application, clearly outline your strong organisational and time management skills, as well as your excellent written and verbal communication abilities. These are crucial for the Skilled Administrator role and should be evident in your application.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter to eliminate any spelling or grammatical errors. Attention to detail is key for this position, and a polished application will reflect your commitment to quality.
How to prepare for a job interview at CV-Library
✨Showcase Your Organisational Skills
As a Skilled Administrator, you'll need to demonstrate your strong organisational abilities. Prepare examples from your past experiences where you successfully managed multiple tasks or projects simultaneously, highlighting how you prioritised and maintained attention to detail.
✨Communicate Clearly and Confidently
Excellent written and verbal communication skills are essential for this role. During the interview, practice articulating your thoughts clearly and concisely. Be ready to discuss how you've effectively communicated with team members or clients in previous positions.
✨Familiarise Yourself with Aconex
Since experience with Aconex is mentioned in the job description, take some time to learn about the software if you're not already familiar. Being able to discuss its features and how you've used similar tools in the past will show your preparedness and adaptability.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving and multi-tasking abilities. Think of scenarios where you had to handle confidential information or manage workflow systems. Prepare to explain your thought process and the steps you took to resolve any challenges.
