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- Tasks: Manage and maintain accurate IP records from pre-filing to post-grant.
- Company: Join a respected firm in the Intellectual Property sector, known for its supportive culture.
- Benefits: Enjoy a competitive salary, 25 days annual leave, and hybrid work options.
- Why this job: Be part of a dynamic team where precision and attention to detail are celebrated.
- Qualifications: Experience with IP records systems and strong Microsoft Office skills required.
- Other info: Opportunity for training and career growth within a forward-thinking environment.
On behalf of our client, a highly respected firm in the Intellectual Property sector, we are seeking an experienced Records Administrator to join their dynamic records team. This is a fantastic opportunity to become part of a forward-thinking, supportive environment where attention to detail and precision are highly valued.
In this pivotal role, you'll be responsible for maintaining accurate and up-to-date IP records throughout the full lifecycle from pre-filing to post-grant. You'll play a crucial part in ensuring deadlines are met, clients are informed, and records are managed with the highest level of accuracy.
Benefits:
- Competitive salary
- Location: Birmingham
- Hours of work: 9am to 17.15pm, 36.5 hours per week
- 25 days annual leave + bank holidays
- Hybrid available
Key Responsibilities:
- Input and cross-check new IP cases on the records system
- Manage filing receipts, client correspondence, and post-grant processes
- Monitor and update key deadlines and due dates
- Draft and issue standard and custom correspondence to clients, IP offices, and overseas agents
- Generate and verify reports, including invoicing and filing-related documents
- Track and process oppositions, assignments, renewals, and expirations
- Load and maintain client/applicant information including special instructions
- Conduct daily audits and generate ad hoc schedules as required
- Support training within the records team and provide cover for Records Manager when needed
Skills/Experience Required:
- Strong knowledge of IP records systems and applicable legal frameworks
- Experience using EPO and EUIPO mailboxes and navigating IP registers globally
- Solid understanding of patent and trademark lifecycles and processes
- High-level proficiency with Microsoft Office and Worksite (or similar DMS)
- Excellent accuracy and attention to detail in data entry and reporting
- Methodical, structured approach with the ability to manage multiple deadlines
- CIPA/CITMA Administrator's course (desirable but not essential)
- A proactive, team-oriented mindset
Please apply today.
Records Administrator employer: CV-Library
Contact Detail:
CV-Library Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Records Administrator
✨Tip Number 1
Familiarise yourself with the specific IP records systems mentioned in the job description. Understanding how these systems work will not only help you during the interview but also demonstrate your commitment to the role.
✨Tip Number 2
Brush up on your knowledge of patent and trademark lifecycles. Being able to discuss these processes confidently will show that you have the necessary background for the position and can hit the ground running.
✨Tip Number 3
Prepare examples of how you've managed multiple deadlines in previous roles. This will highlight your methodical approach and ability to stay organised, which are crucial for a Records Administrator.
✨Tip Number 4
If possible, connect with current or former employees of the firm on LinkedIn. They can provide insights into the company culture and expectations, which can be invaluable during your interview.
We think you need these skills to ace Records Administrator
Some tips for your application 🫡
Understand the Role: Before applying, make sure you fully understand the responsibilities of a Records Administrator in the Intellectual Property sector. Familiarise yourself with key terms and processes mentioned in the job description.
Tailor Your CV: Highlight your experience with IP records systems and any relevant legal frameworks. Emphasise your attention to detail and accuracy in data entry, as these are crucial for this role.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the position and the company. Mention specific experiences that demonstrate your ability to manage multiple deadlines and your proactive, team-oriented mindset.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter. Ensure there are no spelling or grammatical errors, as precision is highly valued in this role.
How to prepare for a job interview at CV-Library
✨Showcase Your Attention to Detail
As a Records Administrator, precision is key. Be prepared to discuss specific examples from your past roles where your attention to detail made a significant impact. This could include instances of managing records accurately or ensuring deadlines were met.
✨Demonstrate Your Knowledge of IP Systems
Familiarise yourself with the IP records systems mentioned in the job description. During the interview, confidently discuss your experience with EPO and EUIPO mailboxes, and how you've navigated IP registers globally in previous positions.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills and ability to manage multiple deadlines. Think of scenarios where you had to prioritise tasks or handle unexpected challenges, and be ready to explain your thought process.
✨Emphasise Team Collaboration
The role requires a proactive, team-oriented mindset. Share examples of how you've successfully collaborated with colleagues in the past, especially in training or supporting team members, to highlight your fit within their dynamic records team.
