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For Companies At a Glance
- Tasks: Support project deliverables, manage documentation, and coordinate meetings in a dynamic team environment.
- Company: Join one of the UK's largest charities making a real difference in people's lives.
- Benefits: Enjoy hybrid working, six weeks holiday, and great development opportunities.
- Why this job: Be part of a mission-driven organisation with a collaborative culture and impactful projects.
- Qualifications: Prior experience in a PMO role and familiarity with project management methodologies required.
- Other info: Apply now to be part of a team that values your growth and contributions!
Location: Kent or London office, with hybrid working (Average 2 days per week in the office)
Contract: Permanent (35 Hours per week)
Salary: Up to £32,000 per annum DOE
The role of PMO Administrator:
Our client, who is one of the UK's largest charities, is looking for a PMO Administrator to join their established team to help drive program deliverables and best practices. Reporting into the Transformation Programme Office Manager, the successful candidate will collaborate with the wider programme team, business units and third-party vendors in what they do.
Key Responsibilities:
- Organise and maintain project files, ensuring that documentation is easily accessible.
- Update and administer the PMO's shared drives, databases, and project management systems (such as Jira, ADO or SharePoint).
- Ensure adherence to data management policies.
- Schedule and coordinate project meetings, prepare agendas, send out invitations, and track attendance.
- Take meeting minutes, document action items, and follow up with team members on assigned tasks.
- Arrange logistics for meetings, including room bookings, technical setups, and supporting materials.
- Track and manage resource availability, ensuring accurate allocation and prevent resource conflicts.
- Maintain an up-to-date project calendar, including deadlines, key milestones, and holiday schedules.
- Support PMO processes by creating and updating templates, forms, and process documentation.
- Help in the onboarding of new team members to the PMO by providing guidance on tools, templates, and project processes.
- Train project team members on PMO tools and systems.
- Perform system administration tasks, such as adding new users, setting permissions, and managing access.
About You:
The suitable candidate should have some prior experience of working in a PMO Administrator role. Candidates should also have the following demonstrable experience:
- Experience of supporting project governance and project controls.
- Knowledge of project life cycle: Understanding the phases of a project (initiation, planning, execution, monitoring, and closing) and common project management methodologies (e.g., Waterfall, Agile).
- Strong organisational skills and good attention to detail.
- Proficiency in Project Management Software: Familiarity with tools such as Microsoft Project, SharePoint, Jira, Confluence, or other PMO-related software to maintain documentation, track tasks, and provide updates.
Benefits Package:
- Permanent hybrid ways of working where roles allow.
- Six weeks holiday plus bank holidays.
- A wide range of development opportunities to support personal and professional growth.
- Pension scheme with better-than-market employer contribution options.
- Social impact benefit schemes.
We aim to respond to all applicants within 5 days - to avoid missing out please apply today.
PMO Administrator employer: CV-Library
Contact Detail:
CV-Library Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PMO Administrator
✨Tip Number 1
Familiarise yourself with the specific project management tools mentioned in the job description, such as Jira and SharePoint. Having hands-on experience or even completing online tutorials can give you a significant edge during interviews.
✨Tip Number 2
Understand the key responsibilities of a PMO Administrator by researching best practices in project governance and controls. Being able to discuss these concepts confidently will demonstrate your readiness for the role.
✨Tip Number 3
Network with professionals already working in PMO roles or related fields. Engaging with them on platforms like LinkedIn can provide insights into the day-to-day tasks and expectations, which you can leverage in your discussions.
✨Tip Number 4
Prepare to discuss your organisational skills and attention to detail with specific examples from your past experiences. Highlighting how you've successfully managed project documentation or coordinated meetings will resonate well with the hiring team.
We think you need these skills to ace PMO Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience related to PMO administration. Focus on your organisational skills, familiarity with project management software, and any previous roles that involved supporting project governance.
Craft a Compelling Cover Letter: Write a cover letter that specifically addresses the key responsibilities mentioned in the job description. Explain how your background aligns with their needs, particularly your experience with project life cycles and tools like Jira or SharePoint.
Showcase Your Skills: In your application, emphasise your strong organisational skills and attention to detail. Provide examples of how you've successfully managed project documentation or coordinated meetings in past roles.
Follow Up: After submitting your application through our website, consider sending a polite follow-up email after a week. This shows your enthusiasm for the role and keeps you on their radar.
How to prepare for a job interview at CV-Library
✨Know Your PMO Tools
Familiarise yourself with project management software like Jira, SharePoint, and Microsoft Project. Be ready to discuss your experience with these tools and how you've used them to support project governance and controls.
✨Demonstrate Organisational Skills
Highlight your strong organisational skills during the interview. Prepare examples of how you've managed project files, scheduled meetings, and tracked resources in previous roles to showcase your attention to detail.
✨Understand Project Life Cycle
Brush up on the phases of a project life cycle: initiation, planning, execution, monitoring, and closing. Be prepared to explain how you have applied this knowledge in past projects or how you would approach it in this role.
✨Prepare Questions for the Interviewers
Think of insightful questions to ask about the PMO's processes, team dynamics, and the charity's goals. This shows your genuine interest in the role and helps you assess if it's the right fit for you.
