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- Tasks: Support HR operations and deliver exceptional employee experiences in a collaborative team.
- Company: Join a dynamic company in Glasgow with a focus on HR excellence across the EMEA region.
- Benefits: Enjoy hybrid work, competitive salary, annual bonus, private medical cover, and more perks.
- Why this job: Be part of a supportive culture that values your contributions and promotes professional growth.
- Qualifications: Experience in HR administration and strong communication skills are essential; Oracle knowledge is a plus.
- Other info: Flexible working model with opportunities for personal development and community involvement.
Our client are currently seeking a highly organised and detail-oriented HR Shared Services Administrator to join their team in Glasgow. Our client is offering a hybrid working model (2 days in the office per week). This role plays a key part in supporting their UK HR operations, while also contributing to processes across their wider EMEA region. Working as part of a collaborative and service-focused team, you will deliver high-quality support across the full employee lifecycle, ensuring compliance with policy and process, and delivering an exceptional employee experience.
Key Responsibilities:
- Employee Lifecycle Support: Accurately administer changes to terms and conditions of employment, ensuring appropriate authorisation and updates across HR systems and employee records. Manage employee benefits administration, including updates to the UK Flexible Benefits system. Complete employment verification requests and oversee the probation process. Administer absence and family leave policies using the MyHR absence management tool.
- Onboarding & Offboarding: Partner with the Resourcing team to deliver a seamless onboarding experience. Schedule and coordinate interviews as required. Process leaver information and liaise with employees and line managers regarding holiday calculations for payroll. Maintain accurate data in MyHR (Oracle), including new starters and cross-border transfers. Liaise with third-party providers for pre-employment checks and immigration documentation.
- Payroll Preparation: Maintain the payroll input tracker to ensure timely and accurate processing of starters, leavers, contractual changes, and benefits.
- Wider HR Team Support: Assist with procurement and vendor management. Support Reward and HRIS teams with cyclical activities and UAT (user acceptance testing). Provide admin support to Talent & Development and Diversity, Equity & Inclusion initiatives.
About You:
- Experience in HR administration, with knowledge of the full employee lifecycle.
- Confident communicator, able to explain policies and processes clearly.
- Highly organised, detail-oriented, and able to manage multiple tasks effectively.
- Strong working knowledge of Microsoft Office (Word, Excel, Outlook).
- Experience with HR systems essential – Oracle knowledge highly desirable.
- Understanding of data protection and confidentiality requirements.
- Flexible, collaborative and open to change.
- Passionate about delivering a positive and professional employee experience.
What They Offer:
- Competitive salary (£28,000–£30,000)
- Annual bonus and pension scheme
- 25 days annual leave, plus the option to buy 5 additional days
- Private medical cover
- Life assurance
- Employee Share Purchase Plan
- Subsidised gym membership
- Cycle to work scheme
- Employee assistance programme
- 1 day annual charitable leave
- Supportive and inclusive working culture
HR Shared Services employer: CV-Library
Contact Detail:
CV-Library Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land HR Shared Services
✨Tip Number 1
Familiarise yourself with the HR systems mentioned in the job description, particularly Oracle. If you have experience with similar systems, be ready to discuss how those skills can transfer to this role.
✨Tip Number 2
Highlight your organisational skills by preparing examples of how you've managed multiple tasks in previous roles. This will demonstrate your ability to handle the diverse responsibilities outlined in the job.
✨Tip Number 3
Showcase your communication skills by preparing to discuss how you've effectively explained policies and processes to colleagues or clients in the past. This is crucial for the collaborative nature of the role.
✨Tip Number 4
Research the company culture and values, especially their focus on employee experience and inclusivity. Be prepared to share how your personal values align with theirs during any interviews or discussions.
We think you need these skills to ace HR Shared Services
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant HR administration experience, particularly in employee lifecycle support. Use keywords from the job description to demonstrate your fit for the role.
Craft a Compelling Cover Letter: Write a cover letter that showcases your organisational skills and attention to detail. Mention specific experiences that align with the responsibilities listed, such as onboarding and payroll preparation.
Highlight Relevant Skills: Emphasise your proficiency in Microsoft Office and any experience with HR systems, especially Oracle. Discuss your understanding of data protection and confidentiality, as these are crucial for the role.
Show Enthusiasm for Employee Experience: Convey your passion for delivering a positive employee experience in your application. Share examples of how you've contributed to a supportive work environment in previous roles.
How to prepare for a job interview at CV-Library
✨Showcase Your HR Knowledge
Make sure to brush up on your understanding of the full employee lifecycle. Be prepared to discuss your previous experiences in HR administration and how they relate to the responsibilities outlined in the job description.
✨Demonstrate Organisational Skills
As this role requires a high level of organisation, think of examples where you've successfully managed multiple tasks or projects. Highlight your ability to stay detail-oriented while working under pressure.
✨Communicate Clearly
Since the role involves explaining policies and processes, practice articulating complex information in a simple way. You might even want to prepare a few scenarios where you had to communicate HR policies effectively.
✨Familiarise Yourself with HR Systems
If you have experience with Oracle or similar HR systems, be ready to discuss it. If not, do some research on MyHR and other relevant tools to show your willingness to learn and adapt.
