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For Companies At a Glance
- Tasks: Coordinate office activities, manage schedules, and support the team in a charity setting.
- Company: Join a small but impactful charity focused on improving lives through collaboration and research.
- Benefits: Enjoy a hybrid working model, competitive pay, and potential for long-term engagement.
- Why this job: Be part of a supportive team making a real difference in the community.
- Qualifications: Experience in a similar charity role, strong admin skills, and proficiency in MS Office required.
- Other info: This is a temporary role with opportunities for growth in a fast-growing organisation.
We're seeking an enthusiastic and highly organised Office Coordinator to provide comprehensive support within a London-based charity. The successful candidate will ensure smooth operations, manage administrative tasks, and facilitate effective communication across the team.
Client Details
Our client is a small Not for Profit organisation with a strong presence in the medical field. With a focus on collaboration and research, they are committed to improving the overall quality of life for those they support.
Description
Key responsibilities:
- Coordinate office activities and operations to secure efficiency and compliance with company policies.
- Act as the face of the office, greeting visitors, and assuring the space is kept clean and organised.
- Manage agendas, appointments and meetings for upper management.
- Manage phone calls and correspondence, including emails and post.
- Assist colleagues whenever necessary and support with administrative tasks.
- Line manage the Office Administrator.
- Create and update records and databases with personnel, financial and other data.
- Track stocks of office supplies and place orders when necessary.
- Submit timely reports and prepare presentations or proposals as assigned.
- Support budgeting and bookkeeping procedures.
Profile
A successful Office Coordinator should have:
- Direct experience in a Charity in a similar role.
- A strong background in administrative work.
- Understanding of Health & Safety and Fire Safety procedures.
- Excellent organisational and coordination skills.
- Strong written and verbal communication abilities.
- Proficiency in MS Office and office management software.
- A keen eye for detail and problem-solving skills.
Job Offer
An hourly rate of £21ph to £23ph. Hybrid working model. Temporary role with potential for long-term engagement. Opportunity to work within a supportive and professional environment. Chance to be part of a fast-growing charity gaining increasing exposure.
We encourage all interested candidates with Charity experience to apply and join our dedicated team in providing exceptional business services.
Office Coordinator employer: CV-Library
Contact Detail:
CV-Library Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Coordinator
✨Tip Number 1
Familiarise yourself with the charity sector, especially in the medical field. Understanding the specific challenges and opportunities within this area can help you demonstrate your passion and commitment during any discussions.
✨Tip Number 2
Network with professionals already working in charities or non-profits. Attend relevant events or join online forums to connect with others in the field, which can provide valuable insights and potentially lead to referrals.
✨Tip Number 3
Showcase your organisational skills by preparing examples of how you've successfully managed multiple tasks or projects in previous roles. Be ready to discuss these experiences in detail during interviews.
✨Tip Number 4
Research the specific charity you're applying to. Understand their mission, values, and recent projects. This knowledge will allow you to tailor your conversations and show genuine interest in contributing to their goals.
We think you need these skills to ace Office Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative roles, particularly within charities. Emphasise your organisational skills and any specific achievements that demonstrate your ability to manage office operations effectively.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the charity sector. Mention your understanding of their mission and how your skills align with the responsibilities outlined in the job description.
Highlight Relevant Skills: In your application, focus on key skills such as communication, organisation, and proficiency in MS Office. Provide examples of how you've successfully used these skills in previous roles, especially in a charity or similar environment.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an Office Coordinator role.
How to prepare for a job interview at CV-Library
✨Show Your Organisational Skills
As an Office Coordinator, your ability to stay organised is crucial. Be prepared to discuss specific examples of how you've managed multiple tasks or projects in the past, and highlight any tools or methods you use to keep everything on track.
✨Demonstrate Your Communication Abilities
Since you'll be the face of the office, strong communication skills are a must. Practice articulating your thoughts clearly and confidently, and think of instances where effective communication made a difference in your previous roles.
✨Familiarise Yourself with the Charity Sector
Understanding the unique challenges and opportunities within the charity sector can set you apart. Research the organisation's mission and values, and be ready to discuss how your experience aligns with their goals.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and how you handle various office situations. Think through potential scenarios you might face as an Office Coordinator and prepare your responses to demonstrate your critical thinking and adaptability.
