Finance Assistant

Polypipe Civils & Green Urbanisation design, develop and manufacture thermoplastic piping systems for civils and infrastructure projects with the industry’s widest choice of water management, surface water drainage, sewer and cable protection systems.

The Finance Assistant will support the day-to-day operations of the finance department, ensuring accurate financial record-keeping and contributing to efficient financial processes. The ideal candidate will have strong organisational skills, proficiency in accounting software, and a basic understanding of financial principles.

Core areas of responsibility:

• Data Entry: Accurately input financial transactions, including invoices, receipts, and payments into accounting software.
• Accounts Payable: Assist with the processing of invoices, ensuring that all bills are paid on time and discrepancies are resolved promptly.
• Accounts Receivable: Support the collection of outstanding payments by sending out reminders and following up with clients.
• Bank Reconciliations: Assist in performing bank reconciliations to ensure that records match the bank statements.
• Financial Reporting: Help prepare monthly, quarterly, and annual financial reports for management review.
• Document Management: Maintain organised financial records and files, ensuring compliance with company policies and regulatory requirements.
• Budgeting Support: Assist in the preparation of budgets and forecasts by gathering relevant financial data.
• Expense Reports: Review and process employee expense reports, ensuring compliance with company policies.
• Communication: Liaise with internal departments and external vendors to resolve financial inquiries and issues.
• Invoice Processing: Review, verify, and process supplier invoices, ensuring accuracy and compliance with company policies before approval for payment.
• Maintenance of Supplier Information: Maintain the supplier database ensuring all supplier details are kept up to date.
• Reconciliation: Perform regular reconciliations of supplier statements and resolve any discrepancies in a timely manner.
• Payment Processing: Prepare and execute payment runs for suppliers, ensuring that all payments are made within agreed terms.
• Supplier Queries: Handle supplier enquiries regarding invoices, payments, and discrepancies, providing clear and prompt responses.
• Record Keeping: Maintain accurate and organised records of all purchase ledger transactions, ensuring compliance with audit requirements.
• Reporting: Assist in the preparation of month-end reports related to accounts payable, including outstanding invoices and payment schedules.
• Collaboration: Work closely with other departments, such as procurement and finance, to ensure smooth processes and resolve any issues related to purchasing and invoicing.
• Continuous Improvement: Identify areas for process improvement within the purchase ledger function and suggest solutions to enhance efficiency and accuracy.

Capabilities required:

• Previous experience in finance or accounting is essential for this role.
• AATL4 or studying towards would be desirable.
• Graduate degree or equivalent in Finance and/or Business would be beneficial.
• Excellent organisational and time management skills with strong attention to detail and accuracy.
• Proficient in accounting software such as Sage, Quick books or equivalent as well as good MS Office suite skills.

Polypipe operate an Equal Opportunities Policy. If you are interested in this role, please apply today with your full CV and a member of our internal recruitment team will be in touch.