Events Coordinator

We’re delighted to present an exciting and unique new opportunity for applicants with outstanding events coordination skills and an enthusiasm for all things automotive! Based on-site at a major client, as well as travelling internationally to represent the brand at high-profile industry events, the successful candidate will be an integral part of the team responsible for exciting new product launches. You will help to deliver a wide range of events, product launches, photoshoots, conferences and meetings. The role acts as a pivotal link between the key client and opinion formers (media, customer advocates, and industry influencers) and is an essential part of showcasing the brand. * Up to £30,000 * Working hours Monday to Friday, 8:30am-5:00pm with 30 minute lunch break * Hybrid working is available, with 1 day per week working from home * 20 days’ annual leave (+ bank holiday) * Free parking Duties and responsibilities: * Working closely with Account Managers from initial brief through to onsite delivery and post event review * Supporting the planning and delivery of the live events (in person) which will be focused mainly in Europe * Excellent client liaison and handling skills, giving progress updates and managing timescales * Creating any relevant documentation required throughout the life of the project * Work-flow management, liaising with internal creatives and external suppliers where needed * Delegate management including all correspondence and extraction of relevant data for event delivery * Sourcing, booking and managing hotels and transfers * Ensuring any requests made by the client’s guests at the hotel are executed * Monitoring and evaluating projects relative to client’s objectives, expectations and budget * Demonstrating commercial awareness by working within the agreed budget, tracking costs related to the event, and negotiating pricing with suppliers where required * Providing administrative support to the full account team, with a proactive approach to all tasks * Championing best practice and agency values Skills and experience required: * Proven experience of working in trade events and exhibitions is essential. Agency experience is preferable, although other event backgrounds will be considered. * Experience working with (and a genuine interest in) the automotive sector would be advantageous * Hands-on delivery experience with stakeholder interaction * Outstanding administrative, multitasking and organisational skills, with good attention to detail * Excellent communication skills, both written and verbal * Demonstrates a positive, self-motivated and proactive attitude, along with a desire to help with any task * Flair for creativity and an eye for a story