Medical Summariser in Halesworth

Cutlers Hill Surgery is seeking a self-motivated, forward-thinking, and proactive Medical Summariser to join our friendly and highly skilled administrative team. This is an excellent opportunity to work in an established, progressive practice committed to innovation, collaborative working, and delivering high-quality patient care. As a key member of our team, you will play a vital role in ensuring accurate, up-to-date patient records, helping GPs and the wider team provide safe, effective, and timely care. We are moving towards a paper-light environment, and the successful candidate will be central to this transformation. This is a fixed-term contract to cover maternity leave and is subject to a DBS check. Interviews will be held on Wednesday 25th March.

Main duties of the job

• Prepare, reorganise, and summarise patient records and correspondence
• Review medical records and produce accurate summaries of patients' medical histories
• Read-code relevant clinical information into the practice clinical system
• Identify higher-risk information requiring clinical input, including safeguarding concerns, following agreed protocols
• Refer any required clinical actions to GPs
• Monitor progress of notes summarising against practice targets
• Support patient call and recall systems
• File and retrieve paperwork as required

About us

Why Join Us?

• Work in a supportive, friendly team where your contribution makes a real difference
• Opportunities for training and professional development
• Gain experience in a progressive, paper-light practice with modern systems
• Flexible and rewarding working environment

Job responsibilities

Purpose of the Role

The Medical Summariser will play a critical role in ensuring accurate, up-to-date, and clinically relevant patient records within a paper-light, digital-first practice environment. This position involves reviewing, summarising, and Read-coding patient medical records, supporting GPs with correspondence management, and contributing to the smooth running of administrative and clinical systems. The post-holder will work independently and collaboratively, strictly adhering to practice protocols and safeguarding procedures.

Key Responsibilities

• Review patient medical records and produce accurate summaries of medical history
• Identify clinically significant information, including high-risk or safeguarding issues, and refer appropriately to clinical staff
• Read-code relevant information into the practice clinical system in line with practice protocols
• Reorganise and prepare records for summarising, including filing and retrieving paperwork

Administrative Support

• Manage incoming correspondence, including hospital letters, patient communications, and reports
• Monitor patient call and recall systems
• Support the administrative team with workflow management to ensure timely completion of tasks

Quality Assurance and Monitoring

• Maintain high standards of accuracy and data integrity
• Monitor progress of notes summarising against practice targets
• Identify areas for improvement in administrative processes and contribute to solutions

Skills and Competencies

• Previous experience in medical summarising, clinical administration, or healthcare support
• Strong computer literacy and proficiency in practice management systems
• Excellent attention to detail and accuracy in data entry
• Good organisational skills and ability to manage workload independently
• Effective communication skills, with a professional and courteous approach to colleagues and patients
• Ability to work collaboratively as part of a multi-disciplinary team
• Knowledge of safeguarding principles and confidentiality in healthcare

Person Specification

• Self-motivated and proactive, able to prioritise tasks effectively
• Forward-thinking, with an interest in process improvement and digital systems
• Reliable, conscientious, and committed to providing high-quality work
• Flexible and adaptable to changing work demands

Training and Development

• Induction into the practice summarising protocols and clinical systems
• Ongoing opportunities for professional development, including coding, record management, and administrative skills

Safeguarding and Confidentiality

This post involves access to sensitive patient information. The post-holder must maintain strict confidentiality at all times and must adhere to all safeguarding policies and NHS regulations.

Terms and Conditions

• Fixed-term contract covering maternity leave (12 months)
• 30 hours per week, flexible working arrangements may be considered
• Salary dependent on experience
• Subject to satisfactory references and DBS check

Qualifications

• Experience in medical summarising or clinical/medical administration
• Excellent computer literacy and proficiency in clinical systems, especially SystmOne
• Strong attention to detail and accuracy in data entry
• Ability to work independently and manage workload efficiently
• Good communication skills, both written and verbal
• Knowledge of confidentiality and data protection in a healthcare setting and awareness of safeguarding principles and ability to identify concerns
• Experience with Read-coding medical records
• Understanding of NHS administrative processes, including patient call and recall systems
• Experience working in a collaborative, multi-disciplinary team
• Willingness to undertake training and professional development in medical summarising

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.