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- Tasks: Support property management with admin tasks, tenant coordination, and financial processes.
- Company: Join Cushman & Wakefield, a leader in real estate services.
- Benefits: Gain valuable experience in a dynamic environment with growth opportunities.
- Why this job: Be part of a team that ensures smooth operations and excellent tenant service.
- Qualifications: High school diploma required; real estate experience preferred.
- Other info: Perfect for detail-oriented individuals who thrive in fast-paced settings.
The predicted salary is between 30000 - 42000 £ per year.
Cushman & Wakefield are seeking an organised and proactive Property Administrator to support the day-to-day management of a diverse property portfolio. This role plays a key part in ensuring smooth administrative operations, delivering excellent service to tenants and stakeholders, and supporting property managers with accurate record-keeping, compliance, and coordination of maintenance and financial processes. The ideal candidate will be detail-oriented, customer-focused, and confident working in a fast-paced property environment.
Responsibilities
- Provide full administrative support, including phone support, typing, reports, filing and distribution of correspondence.
- Coordinate office supplies in absence of a property administrator.
- Assist in lease administration activities, including abstracting leases and keeping our database current.
- Ensure all property files are prepared and maintained in an orderly and logical manner, including leases and contracts.
- Prepare and coordinate bid proposals and service contracts.
- Obtain aging report for management and follow up on all delinquencies, utilising C&W or client-directed policies.
- Ensure invoices are processed in accounting with appropriate back-up and according to established procedures.
- Coordinate tenant move ins and move outs, including furniture delivery and pick up.
- Oversee maintenance of work order and purchase order systems.
- Responsible for aspects of development and maintenance of a comprehensive Tenant Service Package, including tenant handbooks, tenant anniversaries, holiday gifts, park events, quarterly newsletters, and training meetings or programs for tenants.
- Update and maintain office procedures in the property Operation’s Procedure Manual under direction of manager.
- Ensure Certificates of Insurance for tenants and vendors are up to date.
- Oversee the processing of management and maintenance staff hours, expense reports, check requests for review and approval.
- Ensure that above standard tenant bill-backs for electrical usage, after hours HVAC, and other similar charges are processed in a timely manner.
- Assist supervisor with aspects of annual budgets preparation and monthly financial reports, as well as preparation of bank deposits if processed at on site management office.
- Responsible for leading regular inspections of properties with janitorial and landscape providers and any other service provider as directed by the manager.
- Participates in performance oversight of all service contractors who perform contract services.
Key Competencies
- Customer Service Focus
- Organisation skills
- Time Management skills
- Communication Proficiency (oral and written)
- Initiative
- Multi-Tasking
- Sense of Urgency
Important Education
- High school diploma/GED equivalent; Bachelor’s Degree preferred.
Important Experience
- At least 1 year of real estate property management or related experience.
Additional Eligibility Qualifications
- Proficiency in Microsoft Office Suite.
- Demonstrates initiative and reflects a sense of urgency in daily duties by meeting or improving upon deadlines.
If this Property Administrator role with Cushman & Wakefield sounds of interest then please apply now for immediate consideration.
Property Administrator employer: Cushman & Wakefield
Contact Detail:
Cushman & Wakefield Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Property Administrator
✨Tip Number 1
Network like a pro! Reach out to people in the property management field, attend industry events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching Cushman & Wakefield and understanding their values and operations. Tailor your answers to show how your skills align with their needs, especially in customer service and organisation.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to boost your confidence. Focus on articulating your experience in property administration and how you handle multiple tasks under pressure.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re genuinely interested in joining the team at Cushman & Wakefield.
We think you need these skills to ace Property Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Property Administrator role. Highlight your organisational skills and any relevant experience in property management. We want to see how you can bring your unique flair to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to showcase your customer service focus and detail-oriented nature. Let us know why you're excited about this role and how you can contribute to our success.
Showcase Relevant Skills: Don’t forget to mention your proficiency in Microsoft Office Suite and any other tools that might be relevant. We love seeing candidates who are proactive and have a sense of urgency in their work!
Apply Through Our Website: We encourage you to apply through our website for the best chance of getting noticed. It’s super easy, and we can’t wait to see your application come through!
How to prepare for a job interview at Cushman & Wakefield
✨Know Your Stuff
Before the interview, make sure you thoroughly understand the role of a Property Administrator. Familiarise yourself with Cushman & Wakefield's property management processes and the specific responsibilities mentioned in the job description. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Show Off Your Organisational Skills
Since this role requires strong organisational skills, be prepared to discuss your experience with managing multiple tasks and keeping records in order. Bring examples of how you've successfully handled administrative duties in the past, such as coordinating office supplies or maintaining databases, to demonstrate your capability.
✨Customer Service is Key
Cushman & Wakefield values excellent service to tenants and stakeholders. Think of specific instances where you've gone above and beyond for customers or clients. Be ready to share these stories during the interview to highlight your customer-focused approach.
✨Ask Smart Questions
At the end of the interview, don’t forget to ask insightful questions about the company culture, team dynamics, or specific challenges the property management team faces. This shows your enthusiasm for the role and helps you gauge if it's the right fit for you.
