Client Finance Analyst

Cushman & Wakefield are looking for a talented Client Finance Analyst to join our dynamic team and support our Finance Manager and Team Leaders in managing all financial requirements of our current contracts. You will take full ownership of Accounts Payable and Receivable functions to ensure smooth delivery and compliance with our contracted terms.

We are looking for this person to be involved in:

• Daily raising of purchase orders and change work orders as required ensuring that correct expense and GL codes are utilized.
• Adherence to robust Accounts Payable controls environment including pro-active GRNI management.
• Daily post allocation and management central mailboxes.
• Daily processing of invoices received via post and e-mail including scanning and attaching to PO’s/CWO’s.
• Query management and resolution with client and vendors.
• Creation and distribution of weekly GRN report (increased as AP close approaches).
• Review GL coding of unposted batches with ACFM and edit for amendments as required.

Core Responsibilities of the role will include:

• Act as first level invoice control on the Yardi system; completing and correcting data entry of invoice registers after entry from on-site facilities managers / coordinators.
• Interact with and support Help Desk Operatives at CIC and Facilities Managers in the field, to ensure all Purchase Orders for reactive works over predefined local comprehensive value are raised correctly and all appropriate supporting documentation is attached to PO records and cross referenced to 360 generated works orders.
• Goods receipting monthly against all monthly Planned Contract Services to agreed monthly finance task calendar.
• Issuing an open PO report weekly to Facilities Manager (FM) to ensure all reactive works are receipted by FMs.
• Issuance of all monthly GMP planned reimbursable invoices to Client to agreed timetable in WorkDay, working with the Help Desk to ensure timely invoice creation is requested of Corporate Finance Function.
• Monitor reactive costs to ensure the local FM team have requested invoice generation of Corporate Finance Function to recover all ad-hoc and reactive costs incurred under the terms of the Contract and issuance of invoices to Client.
• Import to Yardi 7 system monthly management fee, reimbursable employment costs and bank charge documents from WorkDay.
• Create within 3 working days, owner charges in the Yardi system which represent the funding request invoices submitted to client.
• Allocate within 3 working days, bank receipts from client into the Yardi and WorkDay systems, maintaining an up-to-date accounts receivable report.
• Process promptly vendor payments in Yardi, upload to Banking portal and request approvals.
• Support ACFM in monthly client accruals; create Yardi import journal files based on working files collated.
• To provide support to CFM during any mobilisation or de-mobilisation of portfolio.
• Adhere to all C & W finance policies and processes; identify weaknesses and opportunities to improvements.
• Liaise with CFM and/or ACFM to resolve any operational/reporting issues with Yardi.
• Timely and appropriate supplier query management.
• Regular reconciliation of all supplier statements.

If you would like to hear more about the role and the wider team within Cushman & Wakefield then please get in touch today. We foster a culture of inclusion that embraces the unique strengths, perspectives, and experiences of all our employees. We firmly believe that our diversity enhances our team's capabilities, leading to improved decision-making, innovation, and business outcomes. If you have any reservations about applying, please don't hesitate to reach out to your local recruiter for additional information.