Assistant Facility Manager

Job Title

Assistant Facility Manager

Job Description

Essential Functions and Responsibilities

Ensure the day‑to‑day operations of the facility(s) or campus, including janitorial, life‑safety, engineering, site services, and general maintenance are implemented and carried out in a manner consistent with C&W policies and client directives.

Ensure all contracts are reviewed on a regular basis, are bid out as required and confirm invoices match contract pricing.

Supervise all maintenance programs related to the interior and exterior conditions and appearance of the properties.

Under the direction of the Facility Manager, respond promptly to requests for building maintenance, repairs, cleaning needs, etc. from building occupants and for the implementation of ongoing contract programs to address and resolve needs and problems.

Compile information necessary to ensure all site‑specific documentation and reports are completed accurately and on time, including: Property Information Book, Site Operating Manual, Emergency Procedures Manual, IIPP Manual, Local Code Compliance Log, ADA Compliance Log, OSHA Log, Safety Meeting Log, Elevator Logs, Janitorial Log, Purchase Order Log, Vendor Certificates of Insurance, As‑built Drawings, Paid Invoices File, General Files, Contract Files, Annual Property Conditions and Year‑end Performance Report and other reports and documentation as required.

Prepare budgets, financial reports (monthly and quarterly), contracts, expenditures and purchase orders related to the facility(s) or complex as directed.

Assist in providing information and reports necessary for the development of capital budgets for the facility, including contributions toward a five‑year plan of maintenance, facility improvement and cost reduction initiatives.

Collect, analyze and prepare reports of statistical data as may be required to provide an accurate and current assessment of facility management objectives.

Expected to be thoroughly familiar with the management contract, vendor agreements, and all requirements contained therein.

Monitor and ensure that tenants and vendors comply with insurance requirements and coordinate all claims as required.

Proactively inspect the facility, systems, rooms, common areas, etc. and report back any findings or issues to the Facility Manager.

Key Competencies

• Communication Proficiency (oral and written)
• Technical Proficiency
• Problem Solving/Analysis
• Leadership
• Teamwork Orientation
• Relationship Management
• Financial Management

Education Requirements

• Associate’s degree in facilities management, building, business or other related field required.
• Bachelor’s degree preferred.

Experience Requirements

• A minimum of 3–5 years relevant experience, preferably in commercial or industrial real estate with facility management experience required.
• Experience in maintenance, construction, engineering and all facets of property operation and building management preferred.
• CMMS/Work Order Management experience is preferred.

Additional Eligibility Qualifications

• Certified Facility Manager (CFM), International Facilities Management Association (IFMA), Building Owners and Managers Association (BOMA) industry certifications recommended; other engineering, business or technical training or certifications a plus.
• Ability to read and understand construction specifications and blueprints.
• Proficient in understanding management agreements and contract language.
• Skilled in Building Management Systems maintenance and monitoring.
• Excellent computer and systems knowledge; strong literacy in Microsoft Office Suite (MS Word, Excel, PowerPoint).
• Strong discipline of financial management including financial tracking, budgeting and forecasting.
• Knowledge of Financial Systems (Yardi a plus).

Work Environment

This job operates in a professional office environment. The role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. May be required to travel between properties in varying weather conditions.

Physical Demands

While performing the duties of this job, the employee is regularly required to communicate with others and exchange accurate information; operate a computer and other office productivity machinery; move about the workplace; remain in a stationary position for 50–75% of the time; and extend hands and arms in any direction.

Other Duties

This job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

Note: This job description includes the core responsibilities for C&W. These duties may have slight modifications based on the regional location.

Equal Employment Opportunity Statement

Cushman & Wakefield is an equal opportunity / affirmative action employer. All qualified candidates will receive consideration for employment without regard to ethnicity, gender, gender identity or expression, sexual orientation, age, disability, religion, marital status, or any other legally protected characteristic. Cushman & Wakefield is committed to equity in employment, and our goal is to have a diverse, inclusive and barrier‑free workplace. If you are a person with a disability and need any other accessible accommodations during the hiring process, you are invited to bring this to the Talent Acquisition Advisor’s attention once they have made contact.