At a Glance
- Tasks: Manage titles, negotiate costs, and ensure timely delivery in a dynamic procurement team.
- Company: Equal opportunities employer with a flexible, hybrid working culture.
- Benefits: Flexible working hours, supportive team environment, and opportunities for personal growth.
- Other info: Based in Bath, with excellent career development opportunities.
- Why this job: Join a vibrant team and make a real impact in the publishing industry.
- Qualifications: Strong communication skills, attention to detail, and proficiency in Microsoft Excel.
The predicted salary is between 25000 - 32000 £ per year.
We are an equal opportunities employer with a flexible approach.
Hiring the right team is of paramount importance to us so we work with all employees to ensure they can 'Work Where they Work Best'.
Our hybrid working solution allows us to cater to the different needs of our workforce whilst still providing outstanding service to our customers.
Both yours and the business's needs will be discussed at interview to reach a mutually beneficial working schedule.
We are always keen to hear from people wishing to work with us so please review our current job vacancies below.
Purchasing Administrator Purpose of the Role
To own and manage a list of titles to ensure they are placed at agreed target costs and to meet customer delivery dates.
To be an integral part of the Procurement team supporting with the flow of information and continual process improvement.
- Main Responsibilities
- Manage a list of reprint titles in each publishing month - from costing through to PO, under the supervision of the Reprint Manager
- Negotiate costs and agree schedules for print requests with printers based in Far East and Europe
- Work with Sales regarding customer requirements - specifically schedules and packing requirements
- Liaise with Publishing and Hinkler regarding file dates and specifications
- Work closely with Production Control team regarding upcoming orders, schedules and dummies and pass on any other relevant information
- When necessary, ensure that dummies are ordered and, upon receipt, check that specs are correct before passing to the relevant team member for approval before order confirmation deadline.
- Add estimated costs and schedules to the database and ensure that all Procurement related information is populated. Chase for missing information
- Create PQ, PO, Assembly orders and other related documentation, under the supervision of the Reprint Manager
- Update PO's where required and ensure the latest version is saved on the company systems
- Maintain quality of data (e. g clear and consistent spec details) as it flows through the team
- Work with all teams to challenge product specifications where environment and sustainability could be an issue, seek alternatives
- Be aware of compliance requirements for titles flowing through the team
- Where necessary, look to find alternative suppliers for formats and components and manage through from dummy approval to account set up
- Attend meetings as needed: supply and gather relevant information and materials in advance of meetings
- Identify and set up new procedures where they are missing and are required, and contribute ideas to improve systems
Skills & Experience
- Confidence and a good communicator
- Highly organised and proactive individual
- Experienced and confident on Microsoft Excel and database systems
- Meticulous attention to detail
- Flexible approach
- Ability to build successful working relationships with external suppliers
- Ambitious to learn and develop within role
- Initiative, honesty and integrity
- Positive can-do attitude within a fast-changing environment
- A Team Player
This role is based in our office in Bath. To be considered for the role you need to be in commuting distance of Bath or are planning to relocate.
Purchasing Administrator in Bath employer: Curious Universe UK
As a Purchasing Administrator at our company, you will thrive in a flexible and inclusive work environment that prioritises employee well-being and professional growth. Our hybrid working model not only accommodates your individual needs but also fosters collaboration within a dynamic team dedicated to continuous improvement and sustainability. Located in the vibrant city of Bath, we offer a unique opportunity to engage with diverse suppliers while contributing to meaningful projects that impact our customers positively.
StudySmarter Expert Advice🤫
We think this is how you could land Purchasing Administrator in Bath
✨Get Savvy with Industry Perks
Join procurement and purchasing forums or groups where pros hang out, like CIPS (Chartered Institute of Procurement & Supply). They'll share the inside scoop on job openings that might not show up on traditional job boards!
✨Show Off Your Skills
Consider creating a portfolio that outlines your achievements in procurement, like cost-saving initiatives or supplier management strategies. Having tangible evidence of your skills can really set you apart when applying to companies like Curious Universe UK.
✨Tap into Your Network
Leverage LinkedIn to connect with professionals in procurement—follow relevant hashtags, join groups, and engage in discussions. This is a great way to get noticed by potential employers before they even post a job!
✨Keep Your Eyes on Job Boards
With full-time positions, timing can be everything. Set alerts on job boards specifically for procurement roles. Don't wait for a job posting to close; apply through our website as soon as you see a fit—being proactive can give you the edge!
We think you need these skills to ace Purchasing Administrator in Bath
Some tips for your application 🫡
Show Off Your Procurement Know-How:When you're crafting your CV, make sure to highlight any procurement-specific skills you've got. Talk about your experience with supplier negotiations, cost analysis, or inventory management. If you’ve used software like SAP or Oracle, don’t forget to mention that too – it shows you know your way around the tech side of things!
Quantify Your Achievements:In procurement, numbers matter. Use your CV and cover letter to showcase any quantifiable achievements you've made in reducing costs or improving efficiencies. For example, mentioning that you helped save 20% on purchasing costs last year is way more impressive than just saying you managed the budget!
Tailor Your Cover Letter to Curious Universe UK:Your cover letter should read like you’re chatting directly to Curious Universe UK. Research the company’s procurement strategy, mention how your skills align with their goals, and share your enthusiasm for contributing to their success. This personal touch can really set you apart from the crowd!
Professional Certs Can Go a Long Way:If you've got any procurement-related certifications, such as CIPS or APICS, make sure they're front and centre on your CV. These qualifications show you're serious about your career in procurement and are committed to continuous learning. It’s a great way to signal your expertise and dedication to potential employers like Curious Universe UK.
How to prepare for a job interview at Curious Universe UK
✨Show Off Your Negotiation Skills
In procurement, strong negotiation skills are key. Be ready to share examples of past negotiations where you've successfully saved costs or improved supplier terms. We want to hear how you approached those situations and the strategies you used to achieve positive outcomes!
✨Know Your Tools
Make sure you’re familiar with procurement software and tools commonly used in the industry, such as SAP Ariba or Coupa. Come prepared to discuss any experiences you've had with these tools or similar platforms, as we need someone who can hit the ground running at Curious Universe UK!
✨Understand Market Trends
As a procurement professional, being aware of market trends can set you apart. Brush up on recent developments in supply chain management or procurement best practices and think about how they could impact your role at Curious Universe UK. Bringing a current perspective will show your enthusiasm for the industry.
✨Demonstrate Your Team Player Attitude
A full-time position means you'll be working closely with various teams. Be prepared to discuss how you collaborate with others, manage conflicts, and build relationships with stakeholders. Sharing anecdotes about past teamwork experiences will highlight your ability to fit into Curious Universe UK's culture.
