Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Welcome visitors, manage calls, and support the office team with various administrative tasks.
- Company: Join a dynamic team in a supportive office environment.
- Benefits: Gain valuable experience and develop your skills in a professional setting.
- Why this job: Be the friendly face of the company and make a positive impact every day.
- Qualifications: Two years of experience in a similar role and proficiency in MS Office.
- Other info: Perfect opportunity for those looking to grow in a fast-paced environment.
The predicted salary is between 24000 - 36000 £ per year.
The Receptionist & Office Administrator is responsible for welcoming visitors to Head Office, as well as being the first point of contact on phone lines. The Receptionist & Office Administrator will also provide administrative support to the Office Manager and Board of Directors.
Role Responsibilities:
- Welcome visitors to the office premises and connect them with the appropriate member of staff.
- Ensure all visitors to site are logged and have complied with reverse parking instructions.
- Answer phone calls to the main line in a timely manner, and direct calls to the correct offices.
- Where possible, screen calls to reduce nuisance calls and sales calls.
- Receive all post and parcel deliveries and distribute to the correct offices, including sending items via the internal mail system.
- Manage the conference room booking system and prepare rooms for client meetings.
- Ensure the stationary supply cupboard is clean and well-stocked.
- Order stationary supplies and generate purchase order numbers to ensure traceability.
- Ensure that the coffee and tea station is stocked with supplies, re-ordering as required.
- Co-ordinating PPE for employees working on sites, collating size information and sending items in the internal mail.
- Ensure that the PPE supply room is stocked with supplies in a range of sizes, re-ordering as required.
- Supporting the Board with administrative duties as and when required, e.g. minutes, photocopying, etc.
- Supporting the Office Manager with various tasks as related to logistics and company fleet vehicles, including but not limited to: issuing toll tags to employees, scheduling vehicle servicing appointments, ensuring weekly vehicle inspections are carried out.
- Supporting with events and office team building days as and when required.
- Any other duties as may be assigned.
Knowledge, Skills & Experience Required:
- A minimum of two years’ experience in a similar role.
- Proficient with MS Office Applications.
- Good organisational skills and time management.
- Excellent telephone manner, friendly and confident in a customer facing role.
Receptionist (Maternity Cover) in Newry employer: Cunningham Contracts
Contact Detail:
Cunningham Contracts Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Receptionist (Maternity Cover) in Newry
✨Tip Number 1
First impressions matter! When you walk into that interview, make sure to greet everyone with a smile and a friendly hello. It sets the tone and shows you're approachable, just like a great receptionist should be.
✨Tip Number 2
Practice your phone manner! Since you'll be answering calls, it’s crucial to sound confident and clear. Try role-playing with a friend to get comfortable with handling different types of calls.
✨Tip Number 3
Show off your organisational skills! Bring examples of how you've managed tasks in previous roles, like scheduling or keeping supplies stocked. This will demonstrate that you can handle the responsibilities of the job.
✨Tip Number 4
Don’t forget to ask questions! This shows your interest in the role and the company. Ask about team dynamics or how they handle busy periods, just like you'd want to know how to manage the reception area effectively.
We think you need these skills to ace Receptionist (Maternity Cover) in Newry
Some tips for your application 🫡
Show Your Personality: When writing your application, let your personality shine through! We want to see the real you, so don’t be afraid to be friendly and approachable in your tone. Remember, as a Receptionist, you'll be the first point of contact for visitors, so show us how welcoming you can be!
Tailor Your Experience: Make sure to highlight your relevant experience in similar roles. We’re looking for someone with at least two years in a receptionist or administrative position, so be specific about what you've done that relates to the responsibilities listed in the job description.
Be Organised: Since this role involves a lot of multitasking, it’s important to demonstrate your organisational skills in your application. Use bullet points to clearly outline your past duties and achievements, making it easy for us to see how you manage your time and tasks effectively.
Apply Through Our Website: We encourage you to apply directly through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows us that you’re keen and ready to join the StudySmarter team!
How to prepare for a job interview at Cunningham Contracts
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Receptionist & Office Administrator. Familiarise yourself with tasks like managing phone calls, welcoming visitors, and supporting the Board. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Practice Your Phone Etiquette
Since you'll be the first point of contact on the phone, practice your telephone manner. Try role-playing with a friend to ensure you sound friendly and confident. Remember, a calm and professional tone can make all the difference when answering calls or directing inquiries.
✨Show Off Your Organisational Skills
Be prepared to discuss how you manage your time and stay organised. Think of examples from your previous roles where you successfully handled multiple tasks, like managing conference room bookings or keeping supplies stocked. This will highlight your ability to juggle various responsibilities effectively.
✨Bring Questions to the Table
At the end of the interview, don’t forget to ask insightful questions about the company culture or the team you'll be working with. This shows your enthusiasm for the role and helps you gauge if it's the right fit for you. Plus, it gives you a chance to engage with the interviewer on a deeper level.
