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- Tasks: Provide top-notch administrative support to Senior Managers and key stakeholders.
- Company: A forward-thinking public sector organisation in Blackburn.
- Benefits: Competitive salary, professional development, and a supportive work environment.
- Why this job: Be the vital link in a dynamic team and enhance the student experience.
- Qualifications: Experience in admin roles with strong organisational and communication skills.
- Other info: Join a collaborative environment with opportunities for growth and learning.
The predicted salary is between 36000 - 60000 £ per year.
Location: Blackburn
Salary: DOE
Contract: 3 Month Rolling contract
Hours: 37 hours per week
Our client, a well-established and forward-thinking public sector organisation, is seeking a highly organised and professional Executive Support Administrator to provide comprehensive administrative support to Senior Managers and key stakeholders. This is a pivotal role acting as the first point of contact for the executive function, requiring excellent communication skills, sound judgement and the ability to manage sensitive and confidential information with discretion.
Key Responsibilities- Acting as the first point of contact for telephone, email and written enquiries, using judgement to escalate or refer matters appropriately
- Providing comprehensive administrative support, including diary management and attendance at meetings
- Coordinating meetings and visits, ensuring papers, rooms, resources and refreshments are prepared and visitors are welcomed professionally
- Supporting key committees and meetings, including the collation and distribution of papers
- Acting as a key liaison point between Senior Managers and internal and external stakeholders
- Managing correspondence efficiently and taking ownership to resolve issues promptly
- Maintaining accurate administrative records, including sickness absence returns and holiday cover rotas
- Processing administrative work such as filing, photocopying and document distribution
- Complying with financial procedures and maintaining administrative and financial records
- Supporting wider college activities that enhance the student experience, including open events, enrolment, invigilation and graduation ceremonies
- Ensuring confidentiality is maintained at all times in line with College policies and procedures
- Participating in mandatory training and continuous professional development
- Contributing to a safe learning and working environment in line with Health & Safety and Safeguarding requirements
- Proven experience in an administrative or executive support role, ideally within an education or public sector environment
- Excellent organisational, communication and interpersonal skills
- Ability to manage multiple priorities and work effectively under pressure
- High levels of discretion and professionalism when handling sensitive information
- A proactive, flexible and customer-focused approach
Executive Assistant in Blackburn employer: Cummins Mellor
Contact Detail:
Cummins Mellor Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant in Blackburn
✨Tip Number 1
Network like a pro! Reach out to your connections in the public sector or education field. A friendly chat can lead to insider info about job openings that aren't even advertised yet.
✨Tip Number 2
Nail that first impression! When you get an interview, dress smartly and be punctual. Remember, you're not just showcasing your skills but also your professionalism and organisational abilities.
✨Tip Number 3
Prepare for those tricky questions! Think about how your experience aligns with the role of an Executive Support Administrator. Be ready to share examples of how you've managed sensitive information or coordinated meetings.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Executive Assistant in Blackburn
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Support Administrator role. Highlight your relevant experience in administrative support and any specific skills that match the job description, like diary management or communication skills.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention your experience in handling sensitive information and your proactive approach to problem-solving.
Showcase Your Organisational Skills: Since this role requires excellent organisational skills, consider including examples of how you've successfully managed multiple priorities in past roles. This will show us you can handle the demands of the position.
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and keep track of all the amazing candidates like you!
How to prepare for a job interview at Cummins Mellor
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Support Administrator. Familiarise yourself with diary management, meeting coordination, and how to handle sensitive information. This will help you answer questions confidently and demonstrate your suitability for the role.
✨Showcase Your Communication Skills
As this role requires excellent communication skills, prepare examples of how you've effectively communicated in previous positions. Think about times when you acted as a liaison between different stakeholders or resolved conflicts. Practising these scenarios can help you articulate your experience during the interview.
✨Demonstrate Your Organisational Skills
Be ready to discuss how you manage multiple priorities and stay organised under pressure. You could share specific tools or methods you use for time management, such as digital calendars or task lists. This will show that you have the proactive and flexible approach they’re looking for.
✨Prepare Questions to Ask
Interviews are a two-way street, so come prepared with thoughtful questions about the organisation and the team you'll be working with. This not only shows your interest in the role but also helps you gauge if the company culture aligns with your values.
