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- Tasks: Support the Office Administrator and manage office supplies, travel bookings, and social events.
- Company: Join a dynamic team focused on maintaining high standards and promoting health and safety.
- Benefits: Enjoy opportunities for self-development and flexible working hours during busy periods.
- Why this job: Gain valuable experience in a supportive environment while enhancing your administrative skills.
- Qualifications: Strong communication skills, proficiency in Microsoft Office, and a commitment to quality work.
- Other info: Be part of a culture that values teamwork and personal growth.
The predicted salary is between 28800 - 43200 £ per year.
Key Responsibilities: Support Office Administrator as required, particularly with bids. Responsible for managing the paper archiving process for the Belfast office. Travel bookings for Belfast staff and visitors when requested. Manage all office suppliers for the Belfast office; kitchen, stationery and anything else as required. Arranging Belfast social events. Ensure all timesheets are in and approved weekly. Manage and record all facilities for the office; meter readings etc. Assist with client meetings and in-house staff training. To assist in maintaining the business reputation by providing a service of a high standard and on time. To assist all staff in producing or printing documents as required. To carry out all tasks in accordance with the Business’ quality assurance procedures. To take a full and active part in the Business’ staff appraisal system with a view to maximising your potential and obtaining job satisfaction. To actively seek out opportunities for self development and the advancement of the Business’ interests in accordance with the Investors in People Standard. To be flexible within reason, in terms of hours of work during busy periods. You may be asked to perform other duties occasionally which are not included above, but which will be consistent with the role. To take reasonable care for your own and other staff Health & Safety. Co-operate with the Partners and the Practice Health & Safety Officer in seeing that the Health & Safety rules of the business are observed. To support the Health and Safety Manager in promoting health and safety and wellbeing initiatives. Key Attributes: The ability to: Communicate confidently with clients, staff and partners. Use discretion and tact. Meet strict and conflicting deadlines. Use Microsoft applications: Word, Excel and PowerPoint to a high standard. Provide excellent written, interpersonal, communication and teamworking skills. Provide commitment to continually improve processes. Deliver excellent accuracy and attention to detail. Qualifications / Skills: Providing effective administrative support. Producing accurate work of a high quality to strict deadlines. Planning and setting priorities for work and monitoring progress. Dealing with clients and staff at all levels. Working well as a member of a team to achieve goals.
Administrative Assistant employer: Cumming Group UK & Europe
Contact Detail:
Cumming Group UK & Europe Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant
✨Tip Number 1
Familiarize yourself with the specific software and tools mentioned in the job description, especially Microsoft Word, Excel, and PowerPoint. Being proficient in these applications will not only boost your confidence but also demonstrate your readiness for the role.
✨Tip Number 2
Highlight your experience in managing office supplies and organizing events. If you have examples of successful events or efficient supply management, be ready to discuss them during the interview to showcase your organizational skills.
✨Tip Number 3
Prepare to discuss how you handle tight deadlines and conflicting priorities. Think of specific instances where you successfully managed multiple tasks and maintained high-quality work under pressure.
✨Tip Number 4
Demonstrate your commitment to continuous improvement and self-development. Be ready to share any relevant training or initiatives you've undertaken that align with the Investors in People Standard, as this shows your dedication to both personal and organizational growth.
We think you need these skills to ace Administrative Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant administrative experience and skills that align with the job description. Emphasize your proficiency in Microsoft applications and any previous roles where you managed office supplies or supported events.
Craft a Strong Cover Letter: In your cover letter, express your enthusiasm for the role and how your background makes you a great fit. Mention specific examples of how you've successfully managed tasks similar to those listed in the job description, such as handling travel bookings or supporting team events.
Showcase Communication Skills: Since the role requires confident communication with clients and staff, include examples in your application that demonstrate your interpersonal skills. Highlight any experiences where you used discretion and tact in professional settings.
Highlight Attention to Detail: Given the emphasis on accuracy and attention to detail, provide examples in your application that showcase your ability to produce high-quality work under tight deadlines. This could include specific projects or tasks where you ensured precision and quality.
How to prepare for a job interview at Cumming Group UK & Europe
✨Showcase Your Organizational Skills
As an Administrative Assistant, you'll need to manage multiple tasks efficiently. Be prepared to discuss specific examples of how you've successfully organized events or managed schedules in the past.
✨Demonstrate Communication Proficiency
Since the role requires confident communication with clients and staff, practice articulating your thoughts clearly. Consider sharing experiences where effective communication led to successful outcomes.
✨Highlight Your Attention to Detail
Accuracy is crucial in this position. Bring examples of your work that showcase your attention to detail, such as error-free reports or well-organized documents, to demonstrate your commitment to quality.
✨Be Ready for Scenario Questions
Expect questions that assess your problem-solving abilities and flexibility. Prepare for scenarios where you had to meet tight deadlines or handle unexpected changes, and explain how you managed those situations.
