At a Glance
- Tasks: Organise cover for absent staff and provide excellent customer service.
- Company: Kirkby Stephen Grammar School, part of a dynamic Multi Academy Trust.
- Benefits: Career development opportunities, family-friendly policies, and an employee benefits package.
- Other info: Dynamic environment with no two days the same.
- Why this job: Join a supportive community and make a real difference in students' lives.
- Qualifications: Secretarial experience, strong communication skills, and ICT proficiency.
The predicted salary is between 22000 - 26000 £ per year.
Hours of work: 37 hours per week
Working pattern: Monday-Friday
Term weeks: Term-Time only, plus 2 weeks
Start date: ASAP
Contract: Permanent
The Ideal Candidate Will:
- Have secretarial/administrative experience preferably in a school based setting
- Have excellent communication skills
- Be competent with ICT skills including the use of Word (including mail merge), Excel, and PowerPoint
- Be friendly and approachable
- Be able to work as part of a team
Your Key Responsibilities:
- To organise cover for absent staff, create a daily cover rota and organise efficient and effective cover of lessons by supply staff and teachers
- Provide cover for a broad range of duties associated within the administration function in school
- Provide excellent customer service as the first point of contact, both face to face and via the phone for internal and external stakeholders
This is a great opportunity to work in a well‑resourced school with dedicated professionals, where no two days are the same, offering an excellent opportunity for an individual with strong administrative skills and a customer‑service mindset.
We Can Offer:
- A people first approach, ensuring that you feel part of our community
- Enhanced opportunities for collaborative working as part of a dynamic and highly successful Multi Academy Trust
- Excellent career and CPD opportunities
- A commitment to constantly review and improve our family‑friendly policies and look for new and innovative ways to aid and support our staff in achieving a healthy work/life balance
- Employee benefits package
If you have the qualities we require, along with the passion and aspirations to contribute to the success of the School and the MAT, we urge you to hit the "Apply" button.
Cumbria Education Trust is committed to safeguarding and promoting the welfare and safety of children and young people and expects all staff and volunteers to share this commitment. Enhanced DBS disclosure and Barred List checks are required for this post. You should not apply if you are on the Children’s Barred List. In line with Keeping Children Safe in Education, online searches are carried out on successful candidates.
Cover/Office Administrator at Kirkby Stephen Grammar School employer: Cumbria Education Trust
Kirkby Stephen Grammar School is an exceptional employer that prioritises a people-first approach, fostering a supportive community for its staff. With a commitment to professional development and a focus on work-life balance, employees benefit from enhanced career opportunities within a dynamic Multi Academy Trust. The school offers a vibrant work culture where collaboration and innovation are encouraged, making it an ideal place for those seeking meaningful and rewarding employment in education.
StudySmarter Expert Advice🤫
We think this is how you could land Cover/Office Administrator at Kirkby Stephen Grammar School
✨Tip Number 1
Get to know the school! Research Kirkby Stephen Grammar School and its values. This will help you tailor your approach during interviews and show that you're genuinely interested in being part of their community.
✨Tip Number 2
Practice your communication skills. Since you'll be the first point of contact, it’s crucial to come across as friendly and approachable. Try role-playing common scenarios with a friend to boost your confidence.
✨Tip Number 3
Show off your ICT skills! Be ready to discuss your experience with Word, Excel, and PowerPoint. Maybe even prepare a quick demo or examples of how you've used these tools effectively in past roles.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Cover/Office Administrator at Kirkby Stephen Grammar School
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your secretarial and administrative experience, especially in a school setting. We want to see how your skills match the job description, so don’t be shy about showcasing your ICT skills and any relevant achievements!
Craft a Friendly Cover Letter:Your cover letter is your chance to show off your personality! Keep it friendly and approachable, just like we are at StudySmarter. Mention why you’re excited about the role and how you can contribute to our community.
Showcase Your Communication Skills:Since excellent communication is key for this role, make sure your application reflects that. Use clear and concise language, and don’t forget to proofread for any typos or errors – we want to see your attention to detail!
Apply Through Our Website:We encourage you to hit the 'Apply' button on our website. It’s the easiest way for us to receive your application and ensures you’re considered for this fantastic opportunity. Let’s get started on this journey together!
How to prepare for a job interview at Cumbria Education Trust
✨Know Your Stuff
Make sure you brush up on your secretarial and administrative skills, especially in a school setting. Familiarise yourself with common tasks like creating cover rotas and handling customer service queries, as these will likely come up during the interview.
✨Show Off Your Communication Skills
Since excellent communication is key for this role, practice articulating your thoughts clearly. Think of examples where you've successfully communicated with colleagues or stakeholders, and be ready to share them.
✨Get Tech-Savvy
Be prepared to discuss your ICT skills, particularly with Word, Excel, and PowerPoint. You might even be asked to demonstrate your proficiency, so consider brushing up on mail merges and data management in Excel before the big day.
✨Be Approachable and Friendly
As the first point of contact, your attitude matters! Practice being warm and welcoming in your responses. Think about how you can convey your friendly nature during the interview, perhaps by sharing anecdotes that highlight your approachability.
