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- Tasks: Support C-suite, manage calendars, and oversee office operations in a dynamic environment.
- Company: Join Culture Shift, a collaborative and innovative tech company.
- Benefits: Flexible hours, 25 days leave, pension scheme, and health perks.
- Why this job: Make a real impact while enhancing your organisational and communication skills.
- Qualifications: Experience as an EA or Office Manager, with strong organisational skills.
- Other info: Great opportunity for growth in a vibrant city centre office.
The predicted salary is between 40000 - 50000 £ per year.
Job title: EA and Office Manager
Salary band: £40,000 – £50,000
Job Description:
We are seeking a proactive, detail-oriented individual who thrives in a fast-paced environment. You will act as the right hand to our C-suite and senior leadership, ensuring seamless day-to-day operations, calendar and meeting management, project support and internal communications. You’ll also oversee the smooth running of our Manchester HQ, own office operations and get involved in strategic initiatives that drive efficiency and culture.
Key Responsibilities
As Executive Assistant to Leadership Team:
Provide high-level EA support to the CEO and broader C-suite
Manage complex calendars, coordinate meetings, travel and logistics
Prepare agendas, minutes and follow-ups for board meetings and leadership offsites
Arranging events and the annual conference from conception to delivery
Handle confidential information with discretion
Draft internal and external communications
Liaise with key stakeholders, investors and partners on behalf of executives
As Office Management (Manchester HQ)
Oversee the day-to-day running of our office environment (supplies, facilities, meeting rooms, vendors)
Be the go-to person for all office-related needs, acting as the culture ambassador
Organise team events, town halls, offsites and company socialsOnboard new starters with IT, desk setup and welcome experience
Maintain compliance with health & safety and office policies
Support strategic planning cycles and OKR tracking for the leadership team
Help prepare internal presentations, reports and dashboards
Coordinate cross-functional projects and initiatives
Streamline internal communication and decision-making processes
Identify operational inefficiencies and help implement improvements
ISO recertification projects
What We’re Looking For
Proven experience as an Executive Assistant, Office Manager or similar hybrid role
Prior experience in a high-growth startup or scale-up (ideally in tech or SaaS)
Impeccable organisational and time management skills
Exceptional written and verbal communication
Ability to multitask, prioritise and operate with discretion
Confident working with senior stakeholders and external partners
Proficiency in Google, G-Suite and project management tools
Desirable
Previous exposure to Chief of Staff or Chief Operating Officer environments
Passion for culture-building and employee experience
Familiarity with HR systems or basic finance processes
Joining our team at Culture Shift offers the opportunity to work in a collaborative and innovative environment, where your contributions will directly impact our growth and success. If this sounds like you and you\’re looking for your next challenge, we\’d love to hear from you!
What’s in it for you
- Flexible working hours
- Company Pension [NEST]
- 25 Days annual leave [plus Bank Holidays]
- Employee Assistance Program
- Perks Platform, providing a range of benefits, discounts and deals
- Contemporary city centre office
- Cycle to Work scheme
- Smart Health Platform
Locations
EA and Office Manager employer: Culture Shift
Contact Detail:
Culture Shift Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land EA and Office Manager
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or attend industry events. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Tailor your responses to show how your skills as an EA and Office Manager align with their needs. We want to see that you’re not just a fit on paper, but also in spirit!
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. This will help you articulate your experience and demonstrate your proactive approach.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in joining our team at Culture Shift.
We think you need these skills to ace EA and Office Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the EA and Office Manager role. Highlight your organisational prowess and any relevant experience in fast-paced environments, especially in tech or SaaS.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to showcase your personality and explain why you’re the perfect fit for our team. Mention specific examples of how you've supported senior leadership and improved office operations.
Showcase Your Communication Skills: Since this role involves a lot of internal and external communication, make sure your application demonstrates your exceptional written skills. Keep it clear, concise, and professional, but don’t be afraid to let your personality come through!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates about the hiring process!
How to prepare for a job interview at Culture Shift
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an EA and Office Manager. Familiarise yourself with the job description and think about how your past experiences align with the key responsibilities, like managing complex calendars and overseeing office operations.
✨Showcase Your Organisational Skills
During the interview, be ready to discuss specific examples of how you've successfully managed multiple tasks or projects simultaneously. Highlight your time management skills and any tools you use to stay organised, especially if you're familiar with Google Suite or project management software.
✨Communicate with Confidence
Since this role involves liaising with senior stakeholders and external partners, practice articulating your thoughts clearly and confidently. Prepare to answer questions about your communication style and provide examples of how you've handled sensitive information or difficult conversations in the past.
✨Demonstrate Your Cultural Fit
Culture is key for this position, so be prepared to discuss your passion for culture-building and employee experience. Think of ways you've contributed to a positive work environment in previous roles and be ready to share those stories during the interview.