Reception Administrator (Temporary) in London

Salary: £14ph

Hours: 40 hours per week (08:00 – 17:00)

Contract: Temporary

When: September to November (covering periods of annual leave)

Location: City of London - fully office-based, 5 days per week onsite (no hybrid or remote)

Are you a warm, unflappable people-person who loves being the face of a busy office and keeping everything running like clockwork - and available now for a short, fixed-term stint? Culture Guru is recruiting a confident, organised Reception Administrator to provide holiday cover for a well-established construction and fit-out business. This is a temporary role for September, October, and November to keep the busy head office running smoothly while a key team member is away.

It would suit someone available immediately for temporary work who can hit the ground running: greeting clients, project teams and contractors with a smile, taking genuine pride in a tidy, well-run office, and juggling reception duties alongside varied business administration without dropping a ball - the person everyone can rely on from day one.

The wider team is already in place, so your focus is purely on what you do best for the duration of the cover: running a seamless front-of-house and keeping the office humming. Please note this is a fully office-based, temporary role, five days a week, with no hybrid or remote working.

Responsibilities of the role, but not limited to:

• Meeting and greeting clients, professional teams and contractors, and making every visitor feel welcome
• Managing the meeting room diary – making sure rooms are set up, IT is working, refreshments are stocked and spaces are left ready for the next booking
• Answering incoming calls, taking messages, and filtering and transferring as appropriate
• Processing staff expenses and business mileage claims, liaising with the accounts team
• Setting up and managing stationery accounts and the wider office stock ordering system
• Arranging courier bookings and keeping accurate records
• Data input and record maintenance on the company CRM system
• Handling incoming and outgoing post, deliveries and offsite archiving
• Occasional scanning, printing and binding of documents, plus keeping the staff list up to date
• Supporting the Reception Manager with day-to-day office management and facilities coordination
• Being the custodian of a tidy, presentable office and helping maintain a high standard throughout
• Assisting with building maintenance and repairs – liaising with contractors and helping ensure issues are resolved promptly
• Supporting Health, Safety and Environmental administration to keep the office compliant
• Maintaining documentation for company pool cars (insurance, breakdown cover, MOT, servicing)

Desirable attributes of the successful candidate:

• Available immediately for a temporary, fixed-term assignment
• Previous experience in a busy office or front-of-house environment
• A confident, professional telephone manner and a smart, presentable approach to greeting guests
• Strong attention to detail and a methodical, organised way of working
• The ability to prioritise, stay calm and stay effective under pressure
• A clear, articulate and positive communicator
• Proficient in Microsoft Office
• Comfortable working independently and using your own initiative
• Educated to GCSE grade C / level 4 (or equivalent) in English and Maths as a minimum
• Confident and assertive when needed – able to hold the line with colleagues at all levels to keep things running smoothly
• Reliable, trustworthy, energetic and a genuine team player with a real 'can do' attitude

This is a fantastic short-term opportunity to network and join a growing business during a busy period. Apply with your CV today to avoid missing out on this temporary role!