⭐ Reception Administrator (Temporary) ⭐ in London

Reception Administrator (Temporary – Holiday Cover) – Construction & Fit-Out

Salary: £14ph

Hours: 40 hours per week (08:00 – 17:00)

Contract: Temporary

When: September to November (covering periods of annual leave)

Location: City of London - fully office-based, 5 days per week onsite (no hybrid or remote)

Culture Guru is recruiting a confident, organised Reception Administrator to provide holiday cover for a well-established construction and fit-out business. This is a temporary role for September, October, and November to keep the busy head office running smoothly while a key team member is away.

It would suit someone available immediately for temporary work who can hit the ground running: greeting clients, project teams and contractors with a smile, taking genuine pride in a tidy, well-run office, and juggling reception duties alongside varied business administration without dropping a ball.

The wider team is already in place, so your focus is purely on what you do best for the duration of the cover: running a seamless front-of-house and keeping the office humming.

Responsibilities of the role, but not limited to:

• Meeting and greeting clients, professional teams and contractors, and making every visitor feel welcome
• Managing the meeting room diary – making sure rooms are set up, IT is working, refreshments are stocked and spaces are left ready for the next booking
• Answering incoming calls, taking messages, and filtering and transferring as appropriate
• Processing staff expenses and business mileage claims, liaising with the accounts team
• Setting up and managing stationery accounts and the wider office stock ordering system
• Arranging courier bookings and keeping accurate records
• Data input and record maintenance on the company CRM system
• Handling incoming and outgoing post, deliveries and offsite archiving
• Occasional scanning, printing and binding of documents, plus keeping the staff list up to date
• Supporting the Reception Manager with day-to-day office management and facilities coordination
• Being the custodian of a tidy, presentable office and helping maintain a high standard throughout
• Assisting with building maintenance and repairs – liaising with contractors and helping ensure issues are resolved promptly
• Supporting Health, Safety and Environmental administration to keep the office compliant
• Maintaining documentation for company pool cars (insurance, breakdown cover, MOT, servicing)

Desirable attributes of the successful candidate:

• Available immediately for a temporary, fixed-term assignment
• Previous experience in a busy office or front-of-house environment
• A confident, professional telephone manner and a smart, presentable approach to greeting guests
• Strong attention to detail and a methodical, organised way of working
• The ability to prioritise, stay calm and stay effective under pressure
• A clear, articulate and positive communicator
• Proficient in Microsoft Office
• Comfortable working independently and using your own initiative
• Educated to GCSE grade C / level 4 (or equivalent) in English and Maths as a minimum
• Confident and assertive when needed – able to hold the line with colleagues at all levels to keep things running smoothly
• Reliable, trustworthy, energetic and a genuine team player with a real "can do" attitude

This is a fantastic short-term opportunity to network and join a growing business during a busy period. Apply with your CV today to avoid missing out on this temporary role!