Reception & Office Apprentice

Job Description

Cubico Sustainable Investments is looking for a proactive, organised Reception & Office Apprentice to support office operations and reception duties, while working towards a nationally recognised Business Administration qualification in a leading renewable energy sector.

Cubico Sustainable Investments is looking for a proactive, organised Reception & Office Apprentice to support office operations and reception duties, while working towards a nationally recognised Business Administration qualification in a leading renewable energy sector. The Reception & Office Apprentice will support the smooth day-to-day running of Cubico Sustainable Investments, combining front-of-house reception duties with administrative support across the business.

Job Requirements

This role is suited to someone who is:

• Friendly, professional, and eager to learn.
• Excellent verbal and written communication skills.
• Confident being the first point of contact for visitors and callers.
• Organised and able to manage multiple tasks effectively.
• Reliable with a positive attitude towards work.
• Comfortable using computers and digital systems.
• Able to work accurately and pay attention to detail.
• Willing to take initiative and support colleagues when required.
• Interested in developing a career in business administration.
• Able to maintain confidentiality and handle sensitive information responsibly.
• Enthusiastic about contributing to a growing business operating within the renewable energy sector.

Skills & Experience Gained

• Front-of-house experience, including greeting visitors, managing calls and directing enquiries professionally.
• Business administration experience within a professional corporate environment.
• Knowledge of administrative systems, processes and office procedures.
• Confident use of Microsoft Office applications, including Outlook, Word, Excel and PowerPoint.
• Professional communication skills with colleagues, suppliers and visitors.
• Meeting and diary coordination, including room bookings and hospitality arrangements.
• Document management and record-keeping skills.
• Data accuracy and attention to detail.
• Organisation, prioritisation and time management skills.
• Awareness of confidentiality and handling sensitive information appropriately.
• Confidence working independently and as part of a team.
• Exposure to the renewable energy and investment sector.

Job Responsibilities

Front of House:

• Always maintain a tidy and presentable reception area.
• Manage meeting room bookings, ensuring appropriate scheduling and setup.
• Greet international guests and external visitors warmly.
• Answer and direct telephone calls, emails and general enquiries in a professional manner.
• Report any issues in meeting rooms to the Office Manager and IT department.

General Administrative Duties:

• Manage incoming and outgoing correspondence, including post and courier deliveries.
• Monitor office conditions and report issues to the Office Manager.
• Maintain accurate electronic and paper-based filing systems.
• Ensure confidential business information is handled appropriately and in line with company policies.
• Support the wider business with general office administration duties as required.
• Contribute to continuous improvement by identifying ways to enhance administrative processes.
• Oversee the general upkeep including inventory maintenance and organisation of the main and Executive Committee (ExCom) kitchen.

Office Events Coordination:

• Help organise company events, meetings and team activities where required.
• Assist with logistics for board meetings, including room setup, catering and on-the-day requests.

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