Administration Assistant Apprentice L2 in London

Cubico Sustainable Investments are looking for a proactive, organised Reception & Office Apprentice to support office operations and reception duties, while working towards a nationally recognised qualification in a leading renewable energy sector.

Established in 2015, Cubico Sustainable Investments (Cubico) is one of the world’s leaders in providing renewable energy across the Americas, Europe and Australia. Cubico is committed to a long-term growth strategy designed to make it one of the largest and best in class renewable energy investors in the world.

The Reception & Office Apprentice will support the smooth day-to-day running of Cubico Sustainable Investments, combining front-of-house reception duties with administrative support across the business. Working within a professional corporate environment, the apprentice will develop core administration, communication and organisational skills within the renewable energy sector.

Key Duties & Responsibilities:

• Always maintain a tidy & presentable reception area
• Manage meeting room bookings, ensuring appropriate scheduling and setup
• Greet international guests & external visitors warmly
• Answer & direct telephone calls, emails & general enquiries in a professional manner
• Report any issues in meeting rooms to the Office Manager & IT department
• Manage incoming & outgoing correspondence, including post & courier deliveries
• Monitor office conditions & report issues to the Office Manager
• Maintain accurate electronic & paper-based filing systems
• Ensure confidential business information is handled appropriately & in line with company policies
• Support the wider business with general office administration duties as required
• Contribute to continuous improvement by identifying ways to enhance administrative processes
• Oversee the general upkeep including inventory maintenance & organisation of the main and Executive Committee kitchen
• Help organise company events, meetings & team activities where required
• Assist with logistics for board meetings, room setup, catering & on-the-day requests

Skills & Experience Gained:

• Front-of-house experience, including greeting visitors, managing calls and directing enquiries professionally
• Business administration experience within a professional corporate environment
• Knowledge of administrative systems, processes and office procedures
• Confident use of Microsoft Office applications, including Outlook, Word, Excel and PowerPoint
• Professional communication skills with colleagues, suppliers and visitors
• Meeting and diary coordination, including room bookings and hospitality arrangements
• Document management and record-keeping skills
• Data accuracy and attention to detail
• Organisation, prioritisation and time management skills
• Awareness of confidentiality and handling sensitive information appropriately
• Confidence working independently and as part of a team
• Exposure to the renewable energy and investment sector

This apprenticeship provides an excellent opportunity to build a strong foundation in business administration within a professional corporate environment, while working towards a nationally recognised qualification.

Training Outcome: Successful completion of the apprenticeship could lead to full-time employment and progression onto a Level 3 Business Administration Apprenticeship.

Skills Required:

• Communication skills
• IT skills
• Attention to detail
• Organisation skills
• Customer care skills
• Team working
• Patience
• Reliable
• Approachable

Qualifications:

• Essential - GCSE - English - 4+/ C+
• Essential - GCSE - maths - 4+/ C+

Course Information:

• Course: Administration assistant (level 2)
• Level: 2
• Route: Business and administration
• Apprenticeship Level: Intermediate

Working Arrangements:

• Working Week: Monday - Friday 8.45am - 5.15pm, One day per week set aside for studying or on the job learning (Friday).
• Expected Duration: 1 Year 3 Months
• Training Provider: DARLINGTON BOROUGH COUNCIL