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- Tasks: Manage stock, purchase orders, and invoicing processes in a manufacturing plant.
- Company: Join a dedicated maintenance team in a dynamic manufacturing environment.
- Benefits: Flexible part-time hours, hands-on experience, and potential career progression.
- Why this job: Make an impact while gaining valuable skills in maintenance and stores operations.
- Qualifications: Strong literacy, numeracy, and experience in stock management or warehouse environments.
- Other info: Opportunity to work with a committed team and develop your career.
The predicted salary is between 13 - 16 £ per hour.
Overview: Maintenance Stores Administrator (Fixed Term – 6 Months, 2 Days per Week) – Location: Kettering. Contract: Fixed Term, Part-Time (2 days per week). We are seeking a motivated and organised Maintenance Stores Administrator to join a small, dedicated Maintenance team in a manufacturing plant, on a fixed-term, part-time basis for six months. Reporting to the Maintenance Planner, this role is key to ensuring the smooth operation of the Maintenance Department by managing stock, purchase orders, and invoicing processes. The successful candidate will play a crucial role in maintaining the availability of spare parts, supporting operational efficiency, and ensuring compliance with all relevant standards and processes.
Key Responsibilities
- Purchasing & Stock Management: Monitor purchase orders, expedite suppliers to avoid stock-outs, and maintain recommended stock levels.
- Invoice Authorisation: Approve invoices via SAP/Kofax, resolving queries where required.
- Stock Control: Count and reconcile stock daily; report discrepancies for investigation and adjustment.
- Team Support: Assist with purchasing, booking in parts, relocating spares, printing work orders, picking parts, or covering colleagues during peak periods or holidays.
- SAP Revisions: Manage repair processes and returns.
- Courier & Export Management: Arrange FedEx UK and international shipments, including customs documentation.
Key Relationships
- Maintenance Planner
- Maintenance Store Administrator
- Maintenance Manager
- Wider Maintenance Team
What You Will Bring
- Strong literacy and numeracy
- Competent in Microsoft Office
- Working knowledge of stock management and stores operations
- Organised with the ability to prioritise workload effectively
- Assertive, able to challenge where necessary
- Analytical and detail-oriented
Experience
- Previous experience in a stores or warehouse environment
- Experience in a fast-paced operational setting
- Understanding of purchase ledger processes
- Knowledge of engineering or technical equipment desirable
- SAP experience is essential
Why This Role?
- Join a small, committed, and dynamic team on an impactful fixed-term contract
- Opportunity to gain hands-on experience in a maintenance and stores environment
- Flexible part-time arrangement (2 full days per week)
- Exposure to a range of operational and administrative processes with potential career progression
- Potential career progression: Maintenance Stores Administrator - Maintenance Planner - broader administrative or operations roles.
Maintenance Stores Administrator (Part time/Fixed Term Contract) in London employer: CTX Group
Contact Detail:
CTX Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Maintenance Stores Administrator (Part time/Fixed Term Contract) in London
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend local events, or join online forums. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role. Understand their values and how your skills align with what they need. This will help you stand out and show that you're genuinely interested in the position.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. The more you practice, the more confident you'll feel when it’s your turn in the hot seat.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who are proactive about their job search!
We think you need these skills to ace Maintenance Stores Administrator (Part time/Fixed Term Contract) in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in stock management and administrative roles. We want to see how your skills match what we're looking for, so don’t be shy about showcasing your achievements!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the Maintenance Stores Administrator role. Share your passion for organisation and detail, and let us know how you can contribute to our team.
Show Off Your SAP Skills: Since SAP experience is essential for this role, make sure to mention any relevant experience you have with it. If you've used it in previous jobs, give us some examples of how you’ve successfully managed stock or processed invoices.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy – just follow the prompts!
How to prepare for a job interview at CTX Group
✨Know Your Stuff
Make sure you brush up on stock management and stores operations. Familiarise yourself with the basics of purchase orders and invoicing processes, as these are key to the role. Being able to discuss your previous experience in a warehouse environment will show that you’re ready to hit the ground running.
✨Get Comfortable with SAP
Since SAP experience is essential for this position, take some time to review how it works if you're not already familiar. You might even want to practice navigating through common tasks like invoice authorisation or stock control. This will help you feel more confident when discussing your technical skills during the interview.
✨Show Off Your Organisational Skills
This role requires someone who can prioritise effectively, so be prepared to share examples of how you've managed your workload in the past. Think about times when you had to juggle multiple tasks or resolve discrepancies in stock – these stories will highlight your organisational prowess.
✨Ask Smart Questions
At the end of the interview, don’t forget to ask insightful questions about the team dynamics or the specific challenges the Maintenance Stores Administrator faces. This shows your genuine interest in the role and helps you gauge if it's the right fit for you.
