At a Glance
- Tasks: Support the CEO by managing priorities and coordinating key business activities.
- Company: Join a leading engineering firm known for precision and innovation in automotive technology.
- Benefits: Enjoy a four-day work week, pension, and access to exclusive employee perks.
- Other info: Opportunity for career growth in a dynamic and fast-paced environment.
- Why this job: Be a vital part of a growing company and gain insights into strategic leadership.
- Qualifications: Experience as an Executive Assistant with strong organisational and communication skills.
CTE Advanced Technologies Ltd is a specialist engineering and manufacturing business supporting high-performance automotive, motorsport and advanced engineering programmes. For over 20 years, CTE has built a reputation for delivering precision fabricated and thermal management systems into environments where quality, responsiveness and technical capability are critical. As the business continues its next phase of growth, we are seeking a highly organised and proactive Executive Assistant to support the CEO.
This role exists to increase the effectiveness of the CEO by reducing administrative and organisational load, improving prioritisation and creating structure around strategic activity. This is not a traditional administration role. The successful candidate will become a trusted support to the CEO, helping manage priorities, coordinate activity, create organisational structure and maintain momentum across key business initiatives. The primary focus of the role is to free the CEO to focus on strategic leadership, business growth and supporting commercial activity. Over time, the role may naturally evolve into broader business coordination responsibilities as the company continues to grow.
Key Benefits
- Pension
- Perkbox employee benefits platform
- Employee assistance program including access to private GP appointments
- Standard four day working week
- Sick pay after qualifying period
- Free parking
Key Responsibilities
- Executive Support
- Proactive diary and calendar management
- Inbox and communication management
- Prioritisation of meetings, tasks and commitments
- Preparation of meeting agendas and supporting documentation
- Coordinating travel, customer visits and external meetings
- Drafting professional correspondence and internal communications
- Managing reminders, deadlines and follow-up actions
- Strategic & Organisational Support
- Helping maintain focus on strategic priorities
- Tracking actions and accountability from meetings
- Supporting organisation of leadership activities and initiatives
- Collating reports, KPI data and management information
- Preparing presentations, reports and briefing packs
- Supporting coordination of ongoing business improvement projects
- Administrative Support
- Document formatting and management
- The use of Microsoft’s software suite, CRM, AI, HR system, In house MRP system
- Maintaining organised digital filing systems
- General confidential administration support
- Supporting office organisation where required
- HR & Recruitment Administration
- Managing the recruitment process
- Coordinating interviews and onboarding activity
- Maintaining employee and training records
- Supporting HR administration and documentation
- Assisting with holiday and absence tracking
Skills & Experience
Essential
- Previous Executive Assistant or PA experience to C-Suite
- Exceptional organisational and time management skills
- Strong written and verbal communication
- High attention to detail
- Ability to handle confidential information professionally
- Strong Microsoft Office / Microsoft 365 capability
- Self-motivated and highly proactive
- Calm under pressure and comfortable working in a fast-paced environment
- Experience preparing reports and presentations
- Strong coordination and project administration capability
Desirable
- Experience within manufacturing, engineering or technical industries
Personal Attributes
We are looking for someone who:
- Creates structure and organisation naturally
- Takes ownership and follows through to completion
- Is proactive rather than reactive
- Can anticipate the CEO's needs and proactively support
- Can confidently manage priorities in a fast-paced environment
- Is calm under pressure
- Has the confidence to challenge and manage upwards where appropriate
- Enjoys helping senior leaders operate more effectively
Including any other tasks as required by the CEO and Directors.
What Success Looks Like
Within the first 12 months, the successful candidate will:
- Significantly reduce the administrative and organisational burden on the CEO
- Improve prioritisation and time management around leadership activity
- Create better structure, organisation and follow-through to completion
- Help free up CEO capacity for strategic leadership and commercial growth
- Become a trusted and highly valued support within the business
Why Join CTE?
This is an opportunity to become a key part of an ambitious and growing engineering business operating at the highest levels of automotive and advanced engineering. The role offers the opportunity to work closely with the CEO and gain exposure to strategic business operations, leadership and commercial growth activity within a fast-moving manufacturing environment.
Executive Assistant to CEO in Aylesbury employer: CTE Advanced Technologies Ltd
CTE Advanced Technologies Ltd is an exceptional employer, offering a unique opportunity for an Executive Assistant to work closely with the CEO in a dynamic and ambitious engineering environment. With a standard four-day working week, comprehensive employee benefits, and a strong focus on personal growth and strategic involvement, CTE fosters a supportive culture that values initiative and innovation. Join us to be part of a team that prioritises quality and responsiveness while contributing to exciting advancements in the automotive and motorsport sectors.
Contact Details:
CTE Advanced Technologies Ltd Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant to CEO in Aylesbury
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