PA Family Office

Fantastic opportunity for a PA to work in a Family office in Mayfair, supporting a small number of  Executives.

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Private Family Office 

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Office Based (Hours: Monday to Friday hours of 9am to 6pm )
\\nLocation: Mayfair, West End, London, stunning offices!
\\nSalary: £48,000 + annual bonus, fantastic benefits and 25 days holiday.

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PA duties include:

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• Firstpoint of contact for the family office.  Meeting and greeting HNWIs, clients and visitors ensuring a warm and professional welcome.

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• Extensive diary managment across time zones.

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• Arranging global travel arrangements including flights (including private jets), accommodation and producing details travel itineraries for each trip.

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• Arranging visas for business travel.

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• Answering and direct phone calls and emails. 

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• Arranging meetings including setting up the meeting rooms, ordering lunches and clearing away when the meeting finishes.

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• Processing expenses.  

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• Providing administration support including producing reports. 

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• Opening and distributing the post.

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• Ordering stationery, kitchen supplies  and ensuring the office environment is tidy and organised.

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• Organising events.

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• Liaising with the IT provider if any IT issues occur.

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• Liaising with the Property Manager.

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• Liasing with the members of Finance and HR

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• General administration duties including scanning, photocopying, scanning.

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The successful candidate for this role will: 

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• Have previous experience as a PA.  

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• Have diary management experience. 

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• Have excellent communication and interpersonal skills confident liaising at all levels.

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• Have excellent organizational, multi asking and time management skills. 

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• Be a good team player with a positive, "Can Do" and professional approach.

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• Bet able to be discreet and handle confidential information.

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• Have excellent attention to detail and be able to work to dead deadline.

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• Have strong academics.

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• Good MS Office skills – Word, Outlook, Excel, PowerPoint.

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