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- Tasks: Support executives with diary management, travel arrangements, and event organisation.
- Company: Join a prestigious Family Office in the heart of Mayfair, London.
- Benefits: Enjoy a competitive salary, annual bonus, 25 days holiday, and stunning office environment.
- Why this job: Be part of a dynamic team, gain valuable experience, and work in a vibrant location.
- Qualifications: Previous PA experience, strong communication skills, and proficiency in MS Office required.
- Other info: Office-based role with a Monday to Friday schedule from 9am to 6pm.
The predicted salary is between 38400 - 57600 £ per year.
Fantastic opportunity for a PA to work in a Family office in Mayfair, supporting a small number of Executives.
Private Family Office
Office Based (Hours: Monday to Friday hours of 9am to 6pm)
Location: Mayfair, West End, London, stunning offices!
Salary: £48,000 + annual bonus, fantastic benefits and 25 days holiday.
PA duties include:
- First point of contact for the family office. Meeting and greeting HNWIs, clients and visitors ensuring a warm and professional welcome.
- Extensive diary management across time zones.
- Arranging global travel arrangements including flights (including private jets), accommodation and producing detailed travel itineraries for each trip.
- Arranging visas for business travel.
- Answering and directing phone calls and emails.
- Arranging meetings including setting up the meeting rooms, ordering lunches and clearing away when the meeting finishes.
- Processing expenses.
- Providing administration support including producing reports.
- Opening and distributing the post.
- Ordering stationery, kitchen supplies and ensuring the office environment is tidy and organised.
- Organising events.
- Liaising with the IT provider if any IT issues occur.
- Liaising with the Property Manager.
- Liaising with the members of Finance and HR.
- General administration duties including scanning, photocopying, and filing.
The successful candidate for this role will:
- Have previous experience as a PA.
- Have diary management experience.
- Have excellent communication and interpersonal skills confident liaising at all levels.
- Have excellent organisational, multitasking and time management skills.
- Be a good team player with a positive, 'Can Do' and professional approach.
- Be able to be discreet and handle confidential information.
- Have excellent attention to detail and be able to work to deadlines.
- Have strong academics.
- Good MS Office skills - Word, Outlook, Excel, PowerPoint.
PA Family Office employer: CT Search Limited
Contact Detail:
CT Search Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PA Family Office
✨Tip Number 1
Network with professionals in the Family Office sector. Attend industry events or join relevant online forums to connect with individuals who may have insights or connections that could help you land this role.
✨Tip Number 2
Familiarise yourself with the specific needs of high-net-worth individuals (HNWIs). Understanding their expectations and preferences can give you an edge during interviews, showcasing your ability to cater to their unique requirements.
✨Tip Number 3
Demonstrate your organisational skills by preparing a mock travel itinerary or diary management plan. Presenting this during your interview can illustrate your capability and attention to detail, which are crucial for a PA role.
✨Tip Number 4
Research the Family Office you’re applying to. Understanding their values, mission, and the executives you'll be supporting can help you tailor your approach and show genuine interest in becoming part of their team.
We think you need these skills to ace PA Family Office
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a PA, particularly in diary management and travel arrangements. Use specific examples that demonstrate your organisational skills and attention to detail.
Craft a Compelling Cover Letter: Write a cover letter that showcases your communication skills and your ability to handle confidential information. Mention your 'Can Do' attitude and provide examples of how you've successfully managed multiple tasks in previous roles.
Highlight Relevant Skills: In your application, emphasise your proficiency in MS Office and any other relevant software. Detail your experience with high-net-worth individuals and your ability to maintain professionalism in all interactions.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors. A polished application reflects your attention to detail, which is crucial for the PA role.
How to prepare for a job interview at CT Search Limited
✨Showcase Your Diary Management Skills
Since diary management is a key part of the role, be prepared to discuss your experience in this area. Share specific examples of how you've successfully managed complex schedules, especially across different time zones.
✨Demonstrate Your Communication Prowess
As the first point of contact for the family office, excellent communication skills are essential. Practice articulating your thoughts clearly and confidently, and be ready to provide examples of how you've effectively liaised with high-net-worth individuals or clients in the past.
✨Highlight Your Organisational Skills
The role requires strong organisational abilities. Prepare to discuss how you keep tasks prioritised and manage multiple responsibilities simultaneously. Consider sharing a time when your organisational skills led to a successful outcome.
✨Prepare for Confidentiality Questions
Given the nature of the role, discretion is crucial. Be ready to answer questions about how you handle confidential information and provide examples of situations where you've maintained confidentiality in a professional setting.
