Executive Assistant

Our client is well known corporate firm looking to recruit a permanent Executive Assistant to support a Senior Executive and line manage a PA and Team Administrator along with office management duties for their Leeds office of approximately 80 members of staff.

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Salary: £36,000 – £38,000 + fantastic benefits package and 25 days holiday

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Hybrid: 4 days working in the office and one from home

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Location: Leeds City Centre fantastic office new, modern, large, bright

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Executive Assistant duties:

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• Extensive diary management for the Senior Executive – managing a very busy diary with back-to-back meetings daily both external and internal.

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• Ensuring the Senior Executive is prepared for meetings with any necessary documentation.

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• Inbox management for the Senior Executive.

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• Booking UK travel arrangements.

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• Taking notes in meetings and forwarding action points.

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• Arranging events.

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• Processing expenses.

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• Assisting with the Anti-Money Laundering process, delegating appropriate tasks.

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• Responsible for the billing process on behalf of the Partners.

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• Line managing the PA and Team Administrator to include: ensuring their work is completed to high standard and to deadlines requested, supporting their personal development, conducting 1-1 meetings and annual performance management meetings, arranging the monthly office support team meetings, setting the agenda and delegating actions, coaching and mentoring the Team Administrator.

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• Assisting with any project work.

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• Providing cover to other Partners as and when needed.

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• Office Manager duties – Being responsible for the smooth running of the office ensuring Health & Safety standards and that the office is a safe working environment for both employees and visitors, working with the firm's internal departments including Facilities, Marketing, and Talent Acquisition.  Being a role model and following the firm’s policies and staff handbook, ensuring the firm’s projects and initiatives are followed.  Managing suppliers etc. 

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Executive Assistant profile required:

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• Previous Executive Assistant experience supporting a senior Executive.

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• Have previously worked within a busy corporate environment. 

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• Experience of managing a very busy diary.

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• Have previously managed or supervised at least one office staff member.  

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• Be able to take notes in meetings.

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• Have excellent organisational, problem solving and time management skills.

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• Be able to find solutions if any problems should arise.

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• Be a positive role model, able to motivate and inspire.

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• Have excellent communication and interpersonal skills and be able to build good working relationships with all levels of the business

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• Be a great team player who is approachable and willing to help. 

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• Have a great work ethic and take a pride in their work.

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• Maintain high levels of confidentiality and discretion at all times.

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• High levels of IT literacy in Microsoft Word, Outlook, Excel and PowerPoint.

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