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- Tasks: Support a Senior Executive with diary management, travel bookings, and office administration.
- Company: Join a well-known corporate firm in Leeds with a vibrant office culture.
- Benefits: Enjoy a salary of £36,000 - £38,000, 25 days holiday, and hybrid working options.
- Why this job: Be part of a dynamic team, develop leadership skills, and make a real impact.
- Qualifications: Previous experience as an Executive Assistant in a busy corporate environment is essential.
- Other info: Opportunity to manage a PA and Team Administrator while ensuring a smooth office operation.
The predicted salary is between 30000 - 38000 £ per year.
Our client is a well-known corporate firm looking to recruit a permanent Executive Assistant to support a Senior Executive and line manage a PA and Team Administrator along with office management duties for their Leeds office of approximately 80 members of staff.
Salary: £36,000 - £38,000 + fantastic benefits package and 25 days holiday
Hybrid: 4 days working in the office and one from home
Location: Leeds City Centre, fantastic office, new, modern, large, bright
Executive Assistant duties:
- Extensive diary management for the Senior Executive - managing a very busy diary with back-to-back meetings daily both external and internal.
- Ensuring the Senior Executive is prepared for meetings with any necessary documentation.
- Inbox management for the Senior Executive.
- Booking UK travel arrangements.
- Taking notes in meetings and forwarding action points.
- Arranging events.
- Processing expenses.
- Assisting with the Anti-Money Laundering process, delegating appropriate tasks.
- Responsible for the billing process on behalf of the Partners.
- Line managing the PA and Team Administrator to include: ensuring their work is completed to high standard and to deadlines requested, supporting their personal development, conducting 1-1 meetings and annual performance management meetings, arranging the monthly office support team meetings, setting the agenda and delegating actions, coaching and mentoring the Team Administrator.
- Assisting with any project work.
- Providing cover to other Partners as and when needed.
- Office Manager duties - Being responsible for the smooth running of the office ensuring Health & Safety standards and that the office is a safe working environment for both employees and visitors, working with the firm's internal departments including Facilities, Marketing, and Talent Acquisition. Being a role model and following the firm’s policies and staff handbook, ensuring the firm’s projects and initiatives are followed. Managing suppliers etc.
Executive Assistant profile required:
- Previous Executive Assistant experience supporting a senior Executive.
- Have previously worked within a busy corporate environment.
- Experience of managing a very busy diary.
- Have previously managed or supervised at least one office staff member.
- Be able to take notes in meetings.
- Have excellent organisational, problem solving and time management skills.
- Be able to find solutions if any problems should arise.
- Be a positive role model, able to motivate and inspire.
- Have excellent communication and interpersonal skills and be able to build good working relationships with all levels of the business.
- Be a great team player who is approachable and willing to help.
- Have a great work ethic and take pride in their work.
- Maintain high levels of confidentiality and discretion at all times.
- High levels of IT literacy in Microsoft Word, Outlook, Excel and PowerPoint.
Executive Assistant employer: CT Search Limited
Contact Detail:
CT Search Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Familiarise yourself with the specific tools and software mentioned in the job description, such as Microsoft Word, Outlook, Excel, and PowerPoint. Being proficient in these applications will not only boost your confidence but also demonstrate your readiness for the role.
✨Tip Number 2
Highlight your experience in managing busy diaries and travel arrangements during any networking opportunities or informal chats. This will help you stand out as someone who understands the demands of the role and can handle them effectively.
✨Tip Number 3
Prepare to discuss your previous experience in line management or supervising staff. Think of specific examples where you successfully supported team members' development, as this aligns closely with the responsibilities of the position.
✨Tip Number 4
Research the company culture and values of the corporate firm. Understanding their ethos will allow you to tailor your conversations and show how you can be a positive role model and team player within their environment.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your previous experience as an Executive Assistant, particularly any roles where you supported senior executives. Emphasise your skills in diary management, organisation, and communication.
Craft a Compelling Cover Letter: Write a cover letter that specifically addresses the requirements listed in the job description. Mention your experience in managing busy diaries, taking meeting notes, and supervising staff, and explain how these experiences make you a great fit for the role.
Showcase Relevant Skills: In your application, clearly demonstrate your organisational, problem-solving, and time management skills. Provide examples of how you've successfully managed multiple tasks or projects in a corporate environment.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an Executive Assistant role.
How to prepare for a job interview at CT Search Limited
✨Showcase Your Diary Management Skills
Be prepared to discuss your experience with managing busy diaries. Provide specific examples of how you've successfully organised schedules, prioritised meetings, and ensured that executives were well-prepared for their commitments.
✨Demonstrate Your Organisational Prowess
Highlight your organisational skills by sharing instances where you effectively managed multiple tasks simultaneously. Discuss how you keep track of deadlines, manage inboxes, and ensure smooth office operations.
✨Emphasise Team Leadership Experience
Since the role involves line managing a PA and Team Administrator, be ready to talk about your leadership style. Share experiences where you've mentored or supported team members, and how you foster a positive work environment.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities. Prepare scenarios where you've had to find solutions under pressure, such as handling last-minute changes in schedules or resolving conflicts within the team.
