Legal Secretary (Hybrid) in City of Westminster

Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Legal Secretary (Hybrid). The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education.

The CSU Chancellor's Office offers a premium benefit package that includes:

• Outstanding vacation, health, and dental plans
• Fee waiver education program
• Membership in the California Public Employees Retirement System (PERS)
• 15 paid holidays a year

The anticipated salary hiring range is up to $91,140 per year, commensurate with qualifications and experience.

Flexibility to telecommute two days a week, with three days on-site at the main headquarters in Long Beach, California.

The California State University, Office of the Chancellor, is seeking a Legal Secretary (Hybrid) to work with four or more attorneys, and/or paralegals and the Assistant Vice Chancellor and Chief of Staff in the Office of General Counsel to provide a full range of support and administrative services.

Responsibilities:

• Prepare, format, proofread, and process legal pleadings, briefs, subpoenas, and other legal documents in compliance with applicable federal, state, and local court rules and procedures.
• Utilize Microsoft Word (including Styles) and Adobe Acrobat to create, bookmark, merge, and manage electronic documents; maintain court calendars; and perform electronic filing (e-filing) and service (e-service).
• Interact statewide with court clerks, deposition, and attorney services.
• Prepare and process all forms of communication within and outside of the California State University; this includes proofreading, formatting, and processing of documents.
• Open and maintain office files, both hard copy and electronic.
• Maintain calendars, make travel arrangements, prepare travel requests and reimbursement, and other CSU administrative forms – electronic and paper.
• Answer telephones and perform other office-related duties, including but not limited to filing, copying, scanning, indexing, and various other organizational tasks.
• Troubleshoot basic computer issues, telephone issues, printer issues and basic office repairs.
• Process invoices, and membership dues, and run errands across multiple buildings.

The Legal Secretary is assigned to support designated attorneys, paralegals and the Assistant Vice Chancellor and Chief of Staff, and reports to the Assistant Vice Chancellor and Chief of Staff, who prepares their evaluation. This is part of the staff. From time to time, we ask them to assume responsibilities outside their principal functions, covering other attorneys/paralegals while others are unavailable.

Qualifications:

• Each legal secretary must type at a corrected rate of at least 55wpm, must be proficient with current computer platforms and software applications, including formatting legal pleadings/documents, must be able to generate tables of content and authorities in Microsoft Word, bookmark and combine documents in Adobe Acrobat, and must have California State/Federal law knowledge.
• 7+ years of experience as a Legal Secretary.
• High School diploma required.
• Experience using eCounsel/NetDocs/Deadline Assistant preferred.
• Bachelor’s degree preferred.

Application Period: Priority consideration will be given to candidates who apply by August 26, 2026. Applications will be accepted until the job posting is removed.

Equal Employment Opportunity: Consistent with California law and federal civil rights laws, the CSU provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070.

COVID-19 Vaccination Policy: Per the CSU COVID-19 Vaccination Policy, it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications.

Background: The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position.