Secretary / Administrative Assistant [24070]

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Secretary / Administrative Assistant [24070], gb

Client: CS GROUP

Location: gb, United Kingdom

Job Category: Other

EU work permit required: Yes

Job Reference: a7e688003315

Job Views: 4

Posted: 02.06.2025

Expiry Date: 17.07.2025

Job Description:

Responsibilities include:

• Supporting Line Managers and teams with administrative, organisational, and contractual matters;
• Planning and coordinating commitments and meetings, managing calendars, and informing managers of issues;
• Supervising preparation of meeting files and special subjects;
• Answering incoming calls, pre-screening, and maintaining records;
• Analyzing incoming mail and prioritizing responses;
• Ensuring timely dissemination of information and mail handling;
• Preparing staff missions and travel arrangements;
• Providing administrative support to other units when needed;
• Handling routine correspondence, filing, and document generation;
• Checking authorizations and documentation compliance;
• Using ESA corporate software tools and documentation systems;
• Maintaining office documentation systems and follow-up actions;
• Supporting teams with administrative matters and coordinating with Facility Management;
• Participating in event organization.

Qualifications:

• Experience as an administrative assistant at an executive level in an international setting;
• Proficiency in Microsoft365 and Teams;
• Knowledge of ESA tools (e.g., MAS, ESA-P) is advantageous;
• Experience in the space/telecommunications sector is a plus;
• High confidentiality is required;
• Fluency in English mandatory; additional European language skills are a plus.

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