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- Tasks: Support diverse projects by managing documents, administration, and finance.
- Company: Join a leading UK architecture practice known for its innovative designs.
- Benefits: Enjoy hybrid working, professional development, and a vibrant company culture.
- Why this job: Be part of exciting large-scale projects that make a real impact.
- Qualifications: Strong IT skills, experience with project controls software, and a background in architecture/design.
- Other info: Flexible hours and a supportive team environment await you!
The predicted salary is between 28800 - 43200 £ per year.
About The Role:
An established and reputable, environmentally conscious architecture practice is seeking an organised and confident Project Coordinator/Document Controller to join their friendly and social London team.
Within this role, you will work closely with the design technicians, playing a pivotal part in ensuring the smooth running of projects by being involved in all aspects of the administration side of projects.
This is a great opportunity for someone with previous document control/project coordination experience to further their career within a supportive, social, and successful environment. The company offer hybrid working options, generous benefits such as enhanced pension and annual leave, discretionary bonus and a relaxed, social work environment.
Key Responsibilities:
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Manage the organisation and entry of all project drawings/documentation in the internal server system, file management system and document control software
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Closely liaise with CAD teams around drawing issues and coordinate changes with appropriate teams
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Attend external meetings/workshops/site visits/research for projects
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Attend programming meetings, managing project and drafting deadline information for teams and taking minutes
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Collate all necessary information for internal systems after projects have completed
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Assist Partners and Associates in preparing project fee schedules
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Manage group invoice schedules, changing/updating as needed
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Ensure project fee information (client details, project costs, fees, etc) are kept up to date
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Manage all filling and archiving of paper for projects, organising into digital folders
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Assist the group project QA process
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Assist with administration of documents as needed
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Create letters, reports, specifications and presentations for team project updates
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Provide additional admin support with fee letters, proposals, arranging meetings, booking travel for site visits, etc
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Other ad hoc duties when required
Key Skills/Requirements:
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Previous experience working within an engineering/architecture/design practice
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Confident working in document control and proficient in document control software such as Aconex, Asite, Conject, 4Projects, Dochosting, etc
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Proficient in Microsoft Office Suite
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Excellent verbal and communication skills
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Excellent organisational and time management skills with the ability to multitask between different projects
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Detail oriented with solid problem-solving skills
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A positive, driven, and flexible approach
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Self-starter with a team mindset as well as the ability to work autonomously
To apply for this position please click on the apply button to attach your CV (and portfolio for design positions).
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The Crowd is an equal opportunities employer and agency.
Contact Detail:
CROWD CREATIVE Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project Coordinator
✨Tip Number 1
Familiarise yourself with project controls software commonly used in the architecture industry. This will not only boost your confidence but also demonstrate your proactive approach to potential employers.
✨Tip Number 2
Brush up on your Microsoft Excel skills, especially in areas like data tracking and financial management. Being able to showcase your proficiency in Excel during discussions can set you apart from other candidates.
✨Tip Number 3
Network with professionals in the architecture and project management fields. Attend industry events or join relevant online forums to connect with people who might provide insights or even refer you to job openings.
✨Tip Number 4
Prepare to discuss your organisational skills and how you've successfully managed multiple tasks in previous roles. Be ready with specific examples that highlight your ability to prioritise workloads effectively.
We think you need these skills to ace Project Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in project coordination, particularly in the architecture or design sectors. Emphasise your skills in document management, finance, and any software you’ve used that relates to project controls.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the role and the company. Mention specific projects or experiences that demonstrate your ability to manage time, cost, and quality effectively.
Highlight Technical Skills: Since the role requires strong IT skills, particularly in Microsoft Excel and project controls software, make sure to detail your proficiency in these areas. Provide examples of how you've used these tools in past roles.
Showcase Interpersonal Skills: Given the importance of communication and teamwork in this role, include examples in your application that demonstrate your interpersonal skills and proactive attitude. This could be through past project experiences or team collaborations.
How to prepare for a job interview at CROWD CREATIVE
✨Showcase Your Project Management Skills
Be prepared to discuss your experience with project controls software and how you've used it in past roles. Highlight specific examples where you successfully managed project timelines, budgets, or performance tracking.
✨Demonstrate Strong Communication Abilities
Since the role requires excellent interpersonal skills, practice articulating your thoughts clearly. Be ready to explain how you've effectively communicated with team members and stakeholders in previous projects.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities. Think of scenarios where you had to prioritise workloads or manage changes in a project, and be ready to explain your thought process and outcomes.
✨Familiarise Yourself with the Company Culture
Research the architecture practice's values and culture. During the interview, express how your personal values align with theirs and how you can contribute positively to their team environment.
