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- Tasks: Support a busy Partner by managing schedules, calls, and meetings.
- Company: Join an iconic design practice known for innovative projects worldwide.
- Benefits: Enjoy hybrid working, bonuses, private medical insurance, and a vibrant studio environment.
- Why this job: Be part of a creative team that values collaboration and social impact.
- Qualifications: Experience supporting high-level professionals in creative settings is preferred.
- Other info: Located in a stunning, accessible part of London.
The predicted salary is between 36000 - 60000 £ per year.
A recognised, iconic design practice, that are famed for their innovative and design-led projects around the globe, is seeking a highly organised and personable Executive Assistant / Personal Assistant to support one of their Partners. This is a significant role within the studio that involves coordinating a busy Partner’s schedule, handling calls/emails, supporting project teams, managing and organising meetings, preparing agendas, and taking minutes. You will also be responsible for organising travel and events and team building activities. The ideal person will have previous experience supporting a high-level professional, preferably in a creative environment and will have strong administrative skills and is able to communicate well at all levels.
Our client offers a comprehensive benefits package which includes hybrid working, bonus, private medical insurance and a social, friendly and collaborative environment, all based out of a stunning studio in an accessible part of London!
Key Responsibilities:- Oversee the Partner’s busy schedule
- Handle urgent calls and emails
- Involvement in tracking project timesheets and project documentation
- Support project teams with budget management and other ad hoc support
- Prepare research and take minutes for meetings
- Manage travel, events and related documentation
- Organise team bonding events
- Previous experience supporting a high-level individual with a medium-large organisation, ideally within a creative environment
- Excellent written and verbal communication
- Strong attention to detail
- Ability to multitask
- Previous experience using CRM systems
- Friendly and outgoing personality
To apply for this position please click on the apply button to attach your CV (and portfolio for design positions).
The Crowd is an equal opportunities employer and agency. Due to the high volume of applications we receive, we are unable to contact every applicant. If your application is successful for this role, one of our team will be in touch with you.
Executive Assistant/Personal Assistant employer: CROWD CREATIVE
Contact Detail:
CROWD CREATIVE Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant/Personal Assistant
✨Tip Number 1
Familiarise yourself with the company’s design projects and ethos. Understanding their creative approach will help you demonstrate your alignment with their values during any interviews or discussions.
✨Tip Number 2
Network within the design community, especially with professionals who have experience in executive support roles. They can provide insights and potentially refer you to opportunities within similar organisations.
✨Tip Number 3
Prepare to discuss your organisational skills and how you've successfully managed busy schedules in the past. Be ready to share specific examples that highlight your ability to multitask and handle high-pressure situations.
✨Tip Number 4
Showcase your communication skills by engaging with the company on social media or through professional platforms. Commenting on their posts or sharing relevant content can help you get noticed before applying.
We think you need these skills to ace Executive Assistant/Personal Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience that aligns with the role of an Executive Assistant. Emphasise your organisational skills, previous support roles, and any experience in a creative environment.
Craft a Compelling Cover Letter: Write a cover letter that showcases your personality and explains why you are the perfect fit for this role. Mention specific examples of how you've successfully managed schedules, handled communications, or supported project teams in the past.
Highlight Key Skills: In your application, clearly outline your strong attention to detail, multitasking abilities, and communication skills. Use bullet points to make these stand out, as they are crucial for the role.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for an Executive Assistant.
How to prepare for a job interview at CROWD CREATIVE
✨Showcase Your Organisational Skills
As an Executive Assistant, your ability to manage schedules and handle multiple tasks is crucial. Prepare examples from your past experience where you successfully organised complex schedules or managed competing priorities.
✨Demonstrate Strong Communication Abilities
Since the role requires excellent written and verbal communication, be ready to discuss how you've effectively communicated with various stakeholders in previous roles. Consider sharing specific instances where your communication skills made a difference.
✨Familiarise Yourself with the Company Culture
Research the design practice and understand its values and culture. Being able to speak about how your personality aligns with their friendly and collaborative environment can set you apart from other candidates.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and how you handle pressure. Think of scenarios where you had to manage urgent requests or resolve conflicts, and be prepared to explain your thought process.
