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- Tasks: Support the CEO with scheduling, travel, and various tasks in a dynamic studio.
- Company: Join a prestigious international architecture firm known for stunning designs.
- Benefits: Enjoy flexible working, a sociable culture, and excellent perks.
- Why this job: Be part of high-profile projects in a vibrant city environment.
- Qualifications: Previous EA/PA experience, strong organisation skills, and proficiency in MS Office required.
- Other info: This is a 12-14 month fixed term contract covering maternity leave.
The predicted salary is between 36000 - 60000 £ per year.
A prestigious international architecture practice is seeking an experienced and enthusiastic EA to support their CEO in their London studio on a 12 month+ fixed term contract (maternity cover). The company is known for their showstopping international designs and has an established name in the industry.
Within this role, you will closely support the busy CEO with both business and private duties to ensure every aspect is handled and running smoothly. Duties will vary from completing tasks and errands, maintaining the CEO’s calendar, booking complex international travel, and liaising with clientele.
This is a great opportunity for an experienced EA/PA to join a fast-paced and inspiring studio environment. With a sociable culture, excellent benefits, and flexible working on offer, the company also delivers a portfolio of high-profile international projects and is based in a vibrant part of the city.
Key Responsibilities:- Managing personal and professional schedule of the CEO
- Organising and maintaining filing systems
- Running errands and completing tasks
- Organising client and staff events
- Documenting meeting minutes and actions for various meetings
- Building rapport with clients and handling CEO’s emails
- Booking travel and accommodation for CEO
- Updating and organising contacts database
- Managing project expenses and assisting with marketing projects
- Collaborating with other admin team members to manage the studio effectively
- Completing CEO’s cash and credit card expenses
- Ensuring CEO is on time for meetings
- Previous solid PA/EA experience supporting senior leaders, ideally within the design industry
- Excellent organisation and time management skills
- Diary management experience
- Proficient in MS Office Suite and ideally Adobe Creative Suite
- Hard working and dedicated
- Personable, friendly and professional
- Confident communicating with all levels of teams/companies/clients and ability to build trusted relationships and go the extra mile
Executive Assistant (12-14 month fixed term contract) employer: CROWD CREATIVE
Contact Detail:
CROWD CREATIVE Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant (12-14 month fixed term contract)
✨Tip Number 1
Familiarise yourself with the architecture industry and the specific company you're applying to. Understanding their projects and design philosophy will help you engage in meaningful conversations during interviews.
✨Tip Number 2
Network with professionals in the architecture field, especially those who have experience as EAs or PAs. They can provide insights into the role and may even refer you to opportunities within their networks.
✨Tip Number 3
Demonstrate your organisational skills by preparing a mock calendar for a CEO. This will showcase your ability to manage complex schedules and prioritise tasks effectively, which is crucial for this role.
✨Tip Number 4
Practice your communication skills, as building rapport with clients and team members is essential. Consider role-playing scenarios where you need to handle difficult conversations or manage expectations.
We think you need these skills to ace Executive Assistant (12-14 month fixed term contract)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your previous experience as a PA/EA, especially any roles where you supported senior leaders. Emphasise your organisational skills and any relevant industry experience, particularly in design.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific skills that align with the job description, such as diary management and proficiency in MS Office Suite, and explain how you can contribute to the CEO's success.
Showcase Relevant Skills: In your application, highlight key skills mentioned in the job description, such as excellent organisation, time management, and the ability to build rapport with clients. Use examples from your past experiences to demonstrate these skills.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an Executive Assistant role.
How to prepare for a job interview at CROWD CREATIVE
✨Showcase Your Organisational Skills
As an Executive Assistant, your ability to manage schedules and tasks is crucial. Prepare examples of how you've successfully organised complex calendars or managed multiple priorities in previous roles.
✨Demonstrate Your Communication Skills
You'll be liaising with clients and team members regularly. Be ready to discuss how you've built relationships in the past and how you handle communication across different levels of an organisation.
✨Familiarise Yourself with the Company
Research the architecture practice and its projects. Understanding their design philosophy and recent works will help you connect your skills to their needs and show genuine interest in the role.
✨Prepare for Scenario-Based Questions
Expect questions about how you'd handle specific situations, such as managing last-minute changes to the CEO's schedule or dealing with conflicting priorities. Think through your responses in advance to demonstrate your problem-solving abilities.
