At a Glance
- Tasks: Manage bids, proposals, and contracts for exciting international design projects.
- Company: Globally recognised design studio known for luxury interiors.
- Benefits: Hybrid working, bonuses, private medical insurance, and career progression.
- Other info: Fast-paced environment with opportunities to build strong professional relationships.
- Why this job: Join a creative team and work on high-profile projects that make an impact.
- Qualifications: 3-5 years in bids or contracts, ideally in design or hospitality.
The predicted salary is between 40000 - 50000 £ per year.
We are working with an internationally recognised design studio celebrated for its immersive, detail-rich interiors. With a portfolio spanning luxury hotels, resorts, restaurants, villas and high-end residential projects worldwide, their London team is seeking a Bid and Contracts Manager to support the commercial and business development function.
Reporting directly to a Partner and working closely with senior leadership, this role will take ownership of bid coordination, proposal preparation, contract management and pipeline tracking across a range of international projects. The successful candidate will play a key role in managing RFPs, preparing fee proposals, coordinating submissions, reviewing contracts and ensuring all documentation is delivered accurately and professionally.
This is an excellent opportunity for a commercially minded and highly organised individual looking to develop their career within a globally recognised design practice. The role offers exposure to high-profile international projects, clear progression opportunities and the chance to work within a collaborative, creative and fast-paced environment, offering hybrid working, bonus and private medical insurance.
Key Responsibilities:- Coordinate and manage bid submissions, RFP responses, proposals and tender documentation across hospitality and design projects.
- Prepare fee proposals and commercial documentation using established templates, working closely with Partners who provide pricing and scope guidance.
- Draft, prepare and manage client contracts, consultant agreements and related documentation.
- Maintain and manage bid and contract tracking systems, recording enquiries, submissions, deadlines, outcomes and project status updates.
- Monitor and analyse bid activity, win/loss ratios and proposal performance to support continuous improvement.
- Ensure all proposal, contract and commercial documentation is accurate, professionally presented and free from errors.
- Liaise with Partners, project teams and senior stakeholders to gather information and coordinate submissions.
- Support the production and presentation of proposal materials, portfolios and supporting documents.
- Manage contract amendments, updates and extensions throughout the project lifecycle.
- Build strong relationships across internal teams and external consultants.
- 3–5+ years’ experience within bids, proposals, contracts or commercial administration.
- Previous experience within architecture, interior design, construction, property or the built environment preferred.
- Hospitality sector experience would be highly advantageous, although not essential.
- Strong experience preparing proposals, bids, RFP responses or fee submissions.
- Exceptional attention to detail, particularly when working with figures, contracts and commercial documentation.
- Highly organised with the ability to manage multiple deadlines and priorities simultaneously.
- Advanced Microsoft Word and strong Excel skills.
- Comfortable working within a process-driven and documentation-heavy environment.
- InDesign experience or the ability to work with proposal graphics, layouts and presentation materials would be advantageous.
- Strong communication skills and confidence working with senior stakeholders.
Bid and Contracts Manager employer: CROWD CREATIVE
Join a globally recognised design studio in London, where creativity meets collaboration. As a Bid and Contracts Manager, you'll enjoy a dynamic work culture that fosters professional growth through exposure to high-profile international projects, hybrid working options, and comprehensive benefits including bonuses and private medical insurance. This is an exceptional opportunity for those looking to advance their careers in a supportive environment that values detail and innovation.
StudySmarter Expert Advice🤫
We think this is how you could land Bid and Contracts Manager
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, attend events, and engage with professionals on platforms like LinkedIn. You never know who might have the inside scoop on job openings or can refer you directly.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Familiarise yourself with their recent work and be ready to discuss how your skills can contribute to their success. Show them you’re genuinely interested!
✨Tip Number 3
Practice your pitch! Be clear about your experience and how it aligns with the role of Bid and Contracts Manager. Highlight your organisational skills and attention to detail, as these are key in this line of work.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Bid and Contracts Manager
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Bid and Contracts Manager role. Highlight your experience in managing bids, proposals, and contracts, especially in the hospitality or design sectors. We want to see how your skills align with what we're looking for!
Showcase Your Attention to Detail:Since this role requires exceptional attention to detail, ensure your application is free from errors. Double-check your documents for typos and formatting issues. We appreciate a polished presentation that reflects your professionalism.
Highlight Relevant Experience:In your cover letter, emphasise your relevant experience in bids and contracts management. Share specific examples of projects you've worked on and how you contributed to their success. We love hearing about your achievements!
Apply Through Our Website:Don't forget to apply through our website! It's the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you're keen on joining our team at StudySmarter!
How to prepare for a job interview at CROWD CREATIVE
✨Know Your Bid Basics
Before the interview, brush up on the fundamentals of bid coordination and contract management. Familiarise yourself with common terminology and processes in the hospitality and design sectors, as this will help you speak confidently about your experience and how it aligns with the role.
✨Showcase Your Organisational Skills
Prepare examples that demonstrate your ability to manage multiple deadlines and priorities. Think of specific instances where you successfully coordinated submissions or managed documentation, and be ready to discuss how you maintained accuracy and professionalism under pressure.
✨Highlight Your Attention to Detail
Since this role requires exceptional attention to detail, come prepared with examples of how you've ensured accuracy in proposals and contracts. You might even want to bring a sample of your work (if appropriate) to showcase your meticulousness and presentation skills.
✨Engage with Senior Stakeholders
Practice articulating how you've effectively liaised with senior stakeholders in past roles. Be ready to discuss your communication style and how you build relationships across teams, as this will be crucial for success in the collaborative environment of the design studio.
