At a Glance
- Tasks: Manage bids, proposals, and contracts for exciting international design projects.
- Company: Globally recognised design studio known for luxury interiors.
- Benefits: Hybrid working, bonuses, private medical insurance, and career progression.
- Other info: Fast-paced environment with opportunities to build strong professional relationships.
- Why this job: Join a creative team and work on high-profile projects that make an impact.
- Qualifications: 3-5 years in bids or contracts, ideally in design or hospitality.
The predicted salary is between 50000 - 50000 £ per year.
About The Role: We are working with an internationally recognised design studio celebrated for its immersive, detail-rich interiors. With a portfolio spanning luxury hotels, resorts, restaurants, villas and high-end residential projects worldwide, their London team is seeking a Bid and Contracts Manager to support the commercial and business development function. Reporting directly to a Partner and working closely with senior leadership, this role will take ownership of bid coordination, proposal preparation, contract management and pipeline tracking across a range of international projects. The successful candidate will play a key role in managing RFPs, preparing fee proposals, coordinating submissions, reviewing contracts and ensuring all documentation is delivered accurately and professionally. This is an excellent opportunity for a commercially minded and highly organised individual looking to develop their career within a globally recognised design practice. The role offers exposure to high-profile international projects, clear progression opportunities and the chance to work within a collaborative, creative and fast-paced environment, offering hybrid working, bonus and private medical insurance.
Key Responsibilities
- Coordinate and manage bid submissions, RFP responses, proposals and tender documentation across hospitality and design projects
- Prepare fee proposals and commercial documentation using established templates, working closely with Partners who provide pricing and scope guidance
- Draft, prepare and manage client contracts, consultant agreements and related documentation
- Maintain and manage bid and contract tracking systems, recording enquiries, submissions, deadlines, outcomes and project status updates
- Monitor and analyse bid activity, win/loss ratios and proposal performance to support continuous improvement
- Ensure all proposal, contract and commercial documentation is accurate, professionally presented and free from errors
- Liaise with Partners, project teams and senior stakeholders to gather information and coordinate submissions
- Support the production and presentation of proposal materials, portfolios and supporting documents
- Manage contract amendments, updates and extensions throughout the project lifecycle
- Build strong relationships across internal teams and external consultants
Key Skills / Requirements:
- 3–5+ years’ experience within bids, proposals, contracts or commercial administration
- Previous experience within architecture, interior design, construction, property or the built environment preferred
- Hospitality sector experience would be highly advantageous, although not essential
- Strong experience preparing proposals, bids, RFP responses or fee submissions
- Exceptional attention to detail, particularly when working with figures, contracts and commercial documentation
- Highly organised with the ability to manage multiple deadlines and priorities simultaneously
- Advanced Microsoft Word and strong Excel skills
- Comfortable working within a process-driven and documentation-heavy environment
- InDesign experience or the ability to work with proposal graphics, layouts and presentation materials would be advantageous
- Strong communication skills and confidence working with senior stakeholders
Bid and Contracts Manager employer: CROWD CREATIVE
Join a globally recognised design studio in London, where creativity meets collaboration. As a Bid and Contracts Manager, you'll enjoy a dynamic work culture that fosters professional growth through exposure to high-profile international projects, alongside benefits like hybrid working, bonuses, and private medical insurance. This is an exceptional opportunity for those looking to advance their careers in a supportive environment that values detail and innovation.
StudySmarter Expert Advice🤫
We think this is how you could land Bid and Contracts Manager
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with professionals on LinkedIn. You never know who might have the inside scoop on job openings or can refer you directly.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Familiarise yourself with their portfolio and be ready to discuss how your skills align with their needs. Show them you’re genuinely interested!
✨Tip Number 3
Practice your pitch! Be clear about your experience and how it relates to the role of Bid and Contracts Manager. Highlight your organisational skills and attention to detail, as these are key in this line of work.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take that extra step to engage with us directly.
We think you need these skills to ace Bid and Contracts Manager
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your relevant experience in bids, proposals, and contract management to catch our eye!
Showcase Your Attention to Detail:Since this role requires exceptional attention to detail, consider including examples of how you've successfully managed complex documentation or contracts in the past. We love seeing that level of care!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the Bid and Contracts Manager role. Share your passion for the hospitality sector and any relevant experiences that set you apart.
Apply Through Our Website:Don’t forget to apply through our website! It’s the easiest way for us to receive your application and ensures you’re considered for this exciting opportunity. We can’t wait to see what you bring to the table!
How to prepare for a job interview at CROWD CREATIVE
✨Know Your Bid Basics
Before the interview, brush up on the fundamentals of bid management and contract administration. Familiarise yourself with common terminology and processes in the hospitality and design sectors. This will help you speak confidently about your experience and how it aligns with the role.
✨Showcase Your Organisational Skills
Prepare examples that highlight your ability to manage multiple deadlines and priorities. Think of specific instances where you successfully coordinated submissions or tracked project statuses. Being able to demonstrate your organisational prowess will impress the interviewers.
✨Be Ready to Discuss Details
Given the emphasis on accuracy and attention to detail in this role, be prepared to discuss how you ensure error-free documentation. Bring along samples of your previous work, like proposals or contracts, to illustrate your meticulous approach and commitment to quality.
✨Engage with Stakeholders
Since the role involves liaising with senior stakeholders, think about how you've built relationships in past roles. Prepare to share stories that showcase your communication skills and how you’ve effectively collaborated with partners and project teams to achieve successful outcomes.
