Office Adminstrator (part time) in Glasgow

As an Administrator, you will play an important role in helping our service run smoothly and effectively each day. Supporting the senior team and wider staff group, you will help create a welcoming, organised and professional environment where the people we support receive the highest standard of care and support. This is a varied and fast paced role where no two days are the same. From managing diaries and supporting recruitment activity to handling enquiries, maintaining records and coordinating day-to-day administration, you will be a key part of the team and a central point of contact within the service. You will work closely with colleagues across the service, supporting the smooth running of daily operations while ensuring information, records and processes are managed accurately and professionally.

What you will do

• Provide high quality administrative support to the management team and wider service
• Organise meetings, manage diaries and support with minute taking when required
• Respond professionally to telephone, email and visitor enquiries
• Maintain accurate and up to date filing systems, records and databases
• Draft letters, reports and other documents as required
• Support recruitment administration in line with organisational procedures
• Manage office stock levels and place orders with approved suppliers
• Support financial administration including petty cash and budget monitoring
• Communicate effectively with colleagues, Head Office teams and external agencies
• Help maintain a professional, organised and welcoming office environment

What we are looking for

We are looking for someone with previous administrative experience within a busy office environment who is confident managing a varied workload and working to deadlines. You should have experience working with financial information and administrative processes, strong IT skills including Microsoft Office packages, and accurate typing and document preparation skills. The ability to work independently, prioritise tasks and communicate effectively with a wide range of people is essential. You will also bring excellent organisational skills alongside a warm, professional and approachable manner when dealing with colleagues, families and external professionals. This post requires membership of the PVG Scheme and appropriate vetting checks.

If you are organised, professional and enjoy being part of a busy and supportive team, we would love to hear from you.

We also offer you a range of benefits that you would expect from an organisation that supports others. Firstly, there is access to a wide range of exclusive retail and leisure discounts through our rewards scheme and the Blue Light Discount card. We also ensure that your future and that of your loved ones is secured with a generous contributory pension plan and death in service benefit. Balancing work and family are made easier with our suite of enhanced family friendly policies and your health and wellness are prioritised with access to our health cash plan, giving you cash back for a wide range of health treatments. We even have access to a care concierge service to assist you with life's challenges, providing invaluable support when you need it most.

But we also know that your training and development is important to you, and as well as a contribution to your professional membership fees, we are keen to support you in making the right steps to learn, grow and develop in ways that are right for you.

CrossReach has been at the forefront of high quality social care for over 150 years, providing loving care to people of all ages and supporting them to live life to the full whatever their circumstances. During that time, we have worked hard to understand the needs of the people who turn to us for help and with them have been at the forefront of pioneering services which have literally changed thousands of lives for the better. Today we are one of the largest social care providers in Scotland, with experience across a broad range of services. We are still growing, learning, and improving, thanks to the incredible people we have the privilege to support, and all those who support us. We are part of the Church of Scotland and aim to provide social care services and specialist resources in Christ’s name to further the caring work of the Church to people in challenging circumstances.

As we do our work in Christ’s name you must be respectful of our Christian Ethos and be able to work within it. This post requires you to be a member of the Protecting Vulnerable Groups (PVG) Scheme and undertake the necessary vetting checks. You will also be required to be registered with SSSC and it is your professional responsibility to ensure that you meet the standards and criteria for registration.

We have a legal obligation to ensure that we do not employ any worker who has not been granted the relevant permission to work in the UK. This permission is without exception granted by UK Visas and Immigrations. We are required to check the entitlement to work in the UK of all prospective employees, regardless of nationality or job category. We are committed to ensuring that we attract, retain, and develop the very best people to build a diverse and talented team and we recognise that every individual’s unique background, experience and ability contributes to our success. We aim to create an inclusive and inspiring environment where individuals feel valued and respected and where people can belong, thrive and be their very best, whoever they are.

If you have any queries regarding this role or our recruitment process, please contact the Recruitment team.