CMS: Attendance Clerk- Anticipated in Crosby

Job Title: Attendance Clerk

Reports to: Principal

Days to Work: 205(194)/11 Months

Pay Grade: C/T:3 ($15.50- $22.30) (Depends on years of experience)

Wage/Hour Status: Non-exempt

Dept./School: Crosby Middle School

Date Revised: 11/1/11; 05/20;06/23

Report Date: TBD

In-House applicants must complete the online internal application process

All substitutes for Crosby ISD, if applying for a full time job, MUST complete an External Application

Primary Purpose:

Maintain accurate attendance records for the campus. Under direct supervision, perform data entry including attendance, Public Education Information Management System (PEIMS) data, and grades.

Qualifications:

Education/Certification:

• High school diploma or GED

Special Knowledge/Skills:

• Ability to use personal computer and software to develop spreadsheets and databases, and do word processing
• Proficient keyboarding, file maintenance, and 10-key skills
• Ability to meet established deadlines

Experience:

• Two years data entry experience

Such alternatives to the above qualifications as the administration may find appropriate and acceptable.

Major Responsibilities and Duties:

Records and Reports

• Collect and enter attendance and PEIMS data into established database and verify accuracy of according to established procedures
• Prepare and print reports, including attendance reports, grades, class or personnel rosters, end-of-semester reports, or accounting reports
• Maintain physical and computerized records, including student cumulative folders, progress and failure reports, class rosters, grade books, and schedule changes if applicable
• Assist with student records, including requesting transcripts and records from other schools, setting up cumulative folder, and entering student data into appropriate databases
• Assist parents, students, and faculty with student attendance, enrollment and withdrawals
• Call parents to verify student absences as needed
• Print attendance letters for students with excessive absences daily and provide a copy to the campus administrator
• Attend PEIMS training and adhere to district PEIMS procedures
• Balance all students to get an accurate count of students enrolled on the first day of school
• Complete membership reconciliations

Reception and Phones

• Receive and direct incoming calls, take reliable messages, and route to appropriate staff
• Greet and direct campus visitors
• Assist parents in checking students in and out of school
• Receive, sort, and distribute mail, messages, documents, and other deliveries
• Assist with the receipt and distribution of student materials, including homework requests
• Maintain visitor log and issue visitor passes

Other

• Assist in campus office as needed
• Maintain confidentiality
• Assist with preparation of materials for mailing, including preparing labels, stuffing envelopes, etc.
• Maintain computerized files using personal computer, including reports, employee roster, and mailing lists
• Assist with the scheduling of teacher conferences
• Provide clerical assistance as needed
• Perform other duties as assigned

Supervisory Responsibilities:

• None

Equipment Used:

• Personal computer or online computer terminal
• Printer
• Calculator
• Copier

Working Conditions:

Mental Demands/Physical Demands/Environmental Factors:

• Repetitive hand motions
• Prolonged use of computer

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

The Crosby Independent School District - in compliance with the Title VII, American Disability Act, Age Discrimination in Employment Act, Section 504 of the Rehabilitation Act of 1973 and other statues- seeks to provide equal opportunity without regard to race, color, religion, national origin, sex, age, marital or veteran status, the presence of a medical condition, disability, or any other legally protected status. This policy extends to the employment and all programs and activities conducted by the district. For Further information, Contact the Office of the Superintendent, Crosby Independent School District, 14670 FM 2100 Crosby, Texas 77532.

An Equal Opportunity Employer