Office Administrator

Office Administrator – Bids, Operations & SHEQ

London | £42,000–£50,000 + benefits | Permanent | Hybrid (3–4 days office-based)

Are you an experienced administrator who enjoys being at the heart of a busy, collaborative office? Do you have excellent organisational skills, commercial awareness and a real eye for detail?

We are working with a leading engineering consultancy, to recruit an experienced Office Administrator to support their London team. This is a varied and important role, providing operational, administrative and commercial support to the Regional Director and wider office.

This is an excellent opportunity for someone who wants more than a traditional administration role. You will have exposure to bid and proposal activity, commercial administration and SHEQ/quality compliance, while playing a key role in keeping the London office running efficiently.

The role

Working closely with the Regional Director and wider team, you will take ownership of a broad range of office, administrative and coordination responsibilities, including:

• Providing proactive administrative and operational support to the Regional Director and wider team.
• Coordinating workflows, priorities and deadlines across the office.
• Supporting bid and tender submissions, ensuring responses are accurate, compliant and delivered on time.
• Assisting with the preparation of fee letters, proposals and client-facing documentation.
• Maintaining proposal templates, standard tender content, CVs and team experience information.
• Supporting technical teams with the administrative and written components of strategic bids.
• Ensuring bid documentation and project scopes meet relevant internal and legal requirements.
• Coordinating with offshore administration support teams and ensuring work is delivered effectively.
• Supporting the administration and maintenance of management systems and processes.
• Coordinating SHEQ/IMS activities, records, inspections, training and reporting.
• Supporting internal and external audits and maintaining accurate compliance documentation.
• Tracking actions and supporting continuous improvement initiatives.
• Coordinating meetings, training, inductions and office-level SHEQ activities.
• Working closely with Finance, HR, Legal, SHEQ and project teams.
• Identifying opportunities to improve processes and make the office more efficient.
• Providing general administrative support wherever required to ensure the smooth running of the London office.

About you

We're looking for an experienced and mature minded administrator who is comfortable working in a fast-paced professional environment and can confidently manage competing priorities.

You will ideally have:

• 5+ years' administration experience in a professional services, engineering, consultancy, financial services or similar environment.
• Excellent organisational skills and strong attention to detail.
• Outstanding written and verbal communication skills.
• The confidence to work with senior stakeholders and technical professionals.
• Strong commercial awareness and a good eye for financial detail.
• Experience supporting bids, tenders or proposals – highly desirable.
• Experience with SHEQ, QMS, IMS or ISO compliance – highly desirable.
• Exposure to internal or external audits would be advantageous.
• Experience coordinating or managing offshore/remote administration support would be beneficial.
• The ability to work independently, take ownership and use initiative.
• The flexibility and maturity to understand that occasionally deadlines may require additional time or support.

You don't need to be a SHEQ specialist – training can be provided – but previous exposure to quality, compliance, auditing or management systems would be a real advantage.

Equally, experience in bids and proposals is highly desirable, particularly if you have worked within an engineering, construction, professional services or consultancy environment.

The opportunity

This is a fantastic opportunity to join a well-established London office with a collaborative and social culture and excellent employee tenure.

You'll be joining a team where your contribution will be genuinely valued, working alongside experienced professionals while having the opportunity to develop your knowledge across

operations, bids, commercial support and SHEQ

The role is based in the London office 3–4 days per week, typically Tuesday to Thursday with the potential for an additional day depending on business requirements.

25 days' annual leave

If you're an experienced administrator looking for a broader role where no two days are quite the same, we'd love to hear from you.

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