At a Glance
- Tasks: Support a dynamic team with administrative tasks and keep the office running smoothly.
- Company: Join a collaborative and growing team in a vibrant London office.
- Benefits: Competitive salary, supportive environment, and opportunities for personal development.
- Other info: Perfect for students looking to balance work with their studies.
- Why this job: Make a real impact while gaining valuable experience in a fast-paced setting.
- Qualifications: 1-2 years' experience in administration and excellent Microsoft 365 skills.
The predicted salary is between 35000 - 38000 £ per year.
Team Assistant / Office Coordinator
Location
London Bridge
Salary
£35,000 - £38,000 depending on experience
Join a collaborative and growing team!
Are you an organised, proactive Team Assistant who enjoys keeping everything running smoothly?
We're looking for an enthusiastic and personable individual to join a busy London office, providing first‑class administrative and operational support to a dynamic team.
This is a fantastic opportunity for someone who thrives in a fast‑paced professional environment, enjoys variety in their day, and takes pride in delivering exceptional support.
The Role as Team Assistant, you'll play a key role in the day‑to‑day running of the office, ensuring colleagues receive outstanding support while helping create an efficient, welcoming and well‑organised workplace.
If you are studying currently in your own time and looking for a role while you study this could be a great opportunity for you.
Key Responsibilities
- Act as the first point of contact for internal support requests via email, Microsoft Teams and in person.
- Manage diaries, schedule meetings and coordinate interviews.
- Book UK and international travel, including trains, flights, hotels and taxis.
- Assist with monthly expenses, timesheets and supplier invoices.
- Coordinate maintenance visits and liaise with contractors.
- Provide first‑line IT and AV support, escalating issues where required.
- Welcome visitors and maintain a professional reception area.
- Keep the office well‑stocked with stationery and kitchen supplies, ensuring meeting rooms are prepared.
- Organise team events, social activities, conferences and company away days.
- Manage post, couriers and general office logistics.
- Support onboarding for new employees.
- Issue NDAs and engagement letters via Docu Sign.
- Maintain electronic filing systems and administrative records.
- Provide recruitment administration, including interview scheduling and CV management.
- Assist with ad hoc projects and ensure key administrative tasks are completed on time.
About You
We're looking for someone who is naturally organised, approachable and enjoys supporting others.
You'll ideally have
- 1-2 years' experience as a Team Assistant or Office Administrator within a professional environment.
- Excellent Microsoft 365 skills, including Outlook, Teams, Word, Excel and Power Point.
- Experience coordinating multiple diaries and managing busy schedules.
- Outstanding communication skills, both written and verbal.
- A proactive, self‑motivated approach with excellent attention to detail.
- The ability to prioritise multiple tasks and remain calm under pressure.
- A positive, collaborative attitude with a genuine passion for supporting colleagues.
- A solutions‑focused mindset and willingness to go the extra mile.
- Strong organisational skills, excellent judgement and a desire to continually learn and improve.
- Working Hours
- Monday to Friday
- Office‑based in London (5 days per week)
Why Apply?
This is an excellent opportunity to join a supportive, collaborative team where your contribution will be highly valued.
You'll enjoy a varied role with plenty of responsibility, working in a professional environment that encourages teamwork, continuous learning and personal development.
If you're a proactive Team Assistant who enjoys making a difference and takes pride in delivering exceptional support, we'd love to hear from you.
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