Legal Secretary in City of Westminster

Legal Secretary – Maternity Cover

Location: London

Contract: 12-month Fixed-Term Contract

Start Date: 4 January 2027

Salary: £28,000 – £32,000 depending on experience

Hours: Full-time, 9:30am – 5:30pm

Working Pattern: Hybrid – 50% office / 50% home working

The Opportunity

A leading law firm is seeking an experienced and highly organised Legal Secretary to join its London office on a 12-month fixed-term maternity cover contract. This is a confidential opportunity to join a busy and collaborative team, providing high-quality legal secretarial and administrative support to 4 Partners and 5 Associates, working closely alongside another Department EA. The successful candidate will be an integral part of the team, providing proactive support and acting as a professional and personable point of contact for colleagues and clients.

The role will involve providing a broad range of legal secretarial and administrative support, including:

• Providing day-to-day legal secretarial and administrative support to Partners and Associates.
• Assisting with general legal administration, including file opening, billing, file closing and related processes.
• Formatting and preparing legal documents in line with the firm's required standards and style.
• Managing multiple requests and competing priorities, ensuring colleagues are kept informed of progress and timescales.
• Providing a high level of client service and acting as a professional point of contact for external parties.
• Managing and coordinating diaries and Outlook calendars.
• Organising internal and external meetings, including room bookings, refreshments and IT requirements.
• Supporting the organisation and set-up of larger meetings and team events when required.
• Arranging UK and international travel.
• Managing telephone calls, voicemail, emails and out-of-office messages on behalf of team members when they are unavailable.
• Coordinating conference calls and virtual meetings via Teams, Zoom and other platforms.
• Distributing documentation electronically and in hard copy.
• Maintaining accurate and well-organised electronic and physical filing in accordance with firm procedures.
• Coordinating larger copying and printing requirements with the Office Services team and ensuring deadlines are met.
• Liaising with IT and relevant technology support teams to resolve queries and assist with the implementation of system or process changes.
• Supporting training, system updates and other business processes where required.
• Providing support to the Department EA on projects and initiatives.
• Working collaboratively with colleagues across the firm to ensure a seamless and professional service.

About You

• Highly organised with excellent attention to detail.
• Proactive and able to anticipate requirements and identify potential issues.
• Comfortable managing multiple priorities and working to deadlines.
• Professional, approachable and confident when dealing with clients and senior stakeholders.
• An excellent written and verbal communicator.
• A strong team player who is equally comfortable working independently.
• Confident using Microsoft Office, particularly Outlook and Word, as well as Teams and other relevant systems.
• Adaptable and able to work effectively in a busy professional environment.
• Discreet and mindful of the confidential nature of working within a legal environment.

Previous experience supporting Partners, Associates or other senior professionals within a law firm would be advantageous.

The Team

You will be joining an established team and will work closely with 4 Partners, 5 Associates and another Department EA, providing coordinated and responsive support across the group. The role offers a genuinely varied workload, combining traditional legal secretarial responsibilities with diary management, client liaison, meeting coordination, travel and wider business support.