Recruitment, Compliance & Accreditation Administrator
- Assist with recruitment, candidate sourcing, screening and registration of construction, civil engineering and rail operatives.
- Maintain an up-to-date database of available operatives, qualifications, competencies and employment records.
- Verify and monitor CSCS, CPCS, NPORS and other relevant industry competency cards.
- Check and maintain Network Rail Sentinel records, including PTS, safety-critical competencies, medicals and drug and alcohol certification, where applicable.
- Coordinate London Underground and TfL competency requirements, including ICI-LU, WSI, Depot Awareness, SPC and other project-specific certifications.
- Monitor training, medical, competency and certification expiry dates, arranging renewals and refresher training where required.
- Coordinate candidate onboarding, right-to-work checks, employment documentation, references and relevant background screening.
- Maintain PAYE worker documentation, including employment contracts, Key Information Documents, assignment details and working time agreements.
- Liaise with operatives, training providers, clients and site management teams to ensure workforce compliance and readiness for deployment.
- Support workforce mobilisation, including checking operatives hold the correct qualifications, competencies and authorisations for their assignments.
Company Compliance & Accreditations
- Maintain and manage industry accreditations, including RISQS, FORS, ISO 9001, ISO 14001 and ISO 45001.
- Coordinate accreditation renewals, external audits and annual assessments.
- Manage supplier approval and onboarding portals, including Datum RPO, JOSCAR and client-specific compliance systems.
- Complete pre-qualification questionnaires (PQQs), tender compliance submissions and supplier registrations.
- Maintain company policies, insurance certificates, compliance registers and relevant supporting documentation.
- Monitor expiry dates and ensure company compliance records remain current.
- Liaise with accreditation bodies, auditors, clients and external compliance providers.
- Assist with sourcing and procurement of plant, equipment and construction materials for ongoing projects.
- Obtain and compare supplier quotations, coordinate purchase orders and arrange deliveries.
- Liaise with plant hire companies, material suppliers and logistics providers.
- Maintain plant certification, inspection records, material documentation and supplier compliance information.
General Administration
- Maintain accurate and organised electronic records, ensuring confidential information is handled in accordance with data protection requirements.
- Support recruitment correspondence, training bookings, compliance reporting and general business administration.
- Work closely with management to ensure recruitment, accreditation and operational compliance requirements are met.
The ideal candidate will have:
- Previous recruitment administration, compliance or accreditation experience, preferably within construction, rail or infrastructure.
- Familiarity with CSCS verification, Network Rail Sentinel and industry competency requirements.
- An understanding of worker onboarding, right-to-work checks and employment documentation.
- Experience with RISQS, FORS, ISO standards or supplier approval portals would be advantageous.
- Strong organisational skills, attention to detail and confidence working independently.
- Good computer skills, including Microsoft Office, Excel and electronic document management.
- A proactive attitude and the ability to manage multiple requirements and deadlines.
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