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- Tasks: Support the Practice Manager in a dynamic administrative role across operations and marketing.
- Company: Join Stockwool, a creative practice in London with a vibrant team culture.
- Benefits: Flexible working days, creative environment, and opportunities for professional growth.
- Why this job: Be part of a fast-paced team where your contributions truly matter.
- Qualifications: Strong communication skills, digital confidence, and a proactive attitude are essential.
- Other info: Ideal for those passionate about art, design, and architecture.
The predicted salary is between 30000 - 40000 £ per year.
Stockwool is seeking a practice administrator to join its team in London. We are looking for an enthusiastic and capable assistant to join our busy Practice in a varied administrative role. Supporting the Practice Manager with the day-to-day running of the practice, the role will encompass operations, marketing and the demands of a fast-paced and professional creative office. You should be able to remain calm in a pressurised environment.
With excellent verbal and written communication skills, you will have a professional, cheerful ‘can-do’ attitude and bags of common sense. You should have a proactive approach, an eye for detail and be digitally confident.
Your duties will be wide-ranging and will include:
- Supporting the practice manager with all aspects of administration
- Development and management of our office systems
- Manage our reception, including the switchboard, guests and meeting rooms
- Stock check, ordering and price reviews of office supplies, OS maps, etc.
- First point of contact for office-related queries and maintenance, and coordination with office management and cleaning companies and suppliers
- Organise and log internal training – including CPD and Practice meetings
- Co-ordination of recruitment and induction processes
- Assisting with the purchase ledger and credit card reconciliation
- Coordination with and support to the external IT support company
- Data protection compliance
- Supporting with updating our social media channels and staff SharePoint ‘Homepage’ and associated sites
- Supporting with bid information and award submissions
- Supporting with presentations and internal documents
- Ensure our logo and brand identity is used correctly across all documents and platforms
You should have proficiency in Microsoft Office. A knowledge of Adobe creative suite and graphics experience is desirable and a creative background, experience working in a creative environment, or an interest in art, design, and Architecture is advantageous. Candidates must have the right to work in the UK. Ideally, you will have a minimum of a year in a similar role.
We are open to applications from those wishing to work a minimum of three days per week, with potential for those with less experience working up to five days. We expect this role to be office-based at our serviced offices in Haggerston. Please send your CV and cover letter stating the job title as the subject.
Practice administrator employer: Critical Playground LLC
Contact Detail:
Critical Playground LLC Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Practice administrator
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with potential colleagues on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how you can contribute to their team. This will help you stand out and show that you're genuinely interested in the role.
✨Tip Number 3
Practice your responses to common interview questions. We recommend doing mock interviews with friends or family to build your confidence. The more you practice, the more natural you'll feel when it’s time to shine!
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the position. Plus, it keeps you on their radar as they make their decision.
We think you need these skills to ace Practice administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the practice administrator role. Highlight your administrative experience, especially in a creative environment, and don’t forget to mention your proficiency in Microsoft Office!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to showcase your enthusiasm for the role and how your 'can-do' attitude aligns with our team at Stockwool. Keep it professional but let your personality come through!
Show Off Your Digital Skills: Since we’re looking for someone digitally confident, make sure to mention any experience you have with social media management or using tools like SharePoint. If you’ve dabbled in Adobe Creative Suite, give that a shout too!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re proactive – just what we’re looking for!
How to prepare for a job interview at Critical Playground LLC
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the practice administrator role at Stockwool. Familiarise yourself with the specific duties mentioned in the job description, like managing reception and supporting the Practice Manager. This will help you demonstrate your enthusiasm and show that you're the right fit for their busy environment.
✨Showcase Your Communication Skills
Since excellent verbal and written communication skills are crucial for this role, prepare to discuss examples of how you've effectively communicated in previous positions. Think about times when you had to handle office-related queries or coordinate with different teams, and be ready to share those experiences during the interview.
✨Demonstrate Your Proactive Approach
Stockwool is looking for someone with a proactive attitude. During the interview, highlight instances where you've taken initiative in past roles, whether it was improving office systems or managing supplies. This will show that you can thrive in a fast-paced environment and contribute positively to the team.
✨Be Digitally Confident
As the role requires proficiency in Microsoft Office and ideally some knowledge of Adobe Creative Suite, be prepared to discuss your experience with these tools. If you have any creative projects or examples of your work, bring them along to showcase your digital confidence and creativity.