At a Glance
- Tasks: Support daily admin and operations in a creative studio environment.
- Company: Join a friendly architecture team in Hackney, London.
- Benefits: Enjoy flexible working, enhanced leave, and professional development opportunities.
- Other info: Great opportunity for growth in a dynamic and creative setting.
- Why this job: Be part of a collaborative culture and make a real impact in a supportive team.
- Qualifications: Strong communication, multitasking skills, and a proactive attitude required.
The predicted salary is between 24300 - 29700 £ per year.
Description
Architecture 00 are looking for an energetic and proactive colleague to join our team in London as maternity leave cover for our Studio Manager.
Your role will be to support the day-to-day admin and operations of the 00 studio in Hackney.
This is a fantastic opportunity to join our collaborative, passionate dedicated team of 14 architects and designers.
Our friendly and supportive studio is a great place to develop skills and gain in confidence and experience in office management.
You will be supported in your role by our team of Directors as well as by external bookkeeping and accountancy roles.
As an Equal Opportunities Employer, we actively encourage people from a variety of backgrounds to apply for this role.
We believe a diverse range of voices, experiences and skills help to inform, enrich and develop our working practices.
- FTE
- 0.8 - 1.0
- Location
- Hackney, London
- Contract Type
- Fixed-term (10 months)
- Start Date
- October 2026
- Recruitment Timeline
We aim to conduct interviews in early September, with the successful candidate starting in the role in early October; if you will need to give notice in your current position, please submit your application in adequate time to allow for an October start date.
Responsibilities
- Studio and Facilities
- Coordinating our studio and creating a positive environment for our staff and subtenants to work in
- Being the first point of contact for the organisation – greeting visitors, receiving and screening calls, and monitoring the email inbox
- Collection and distribution of post
- Work with the team to ensure the general office, kitchen and all areas of the studio are kept clean and tidy
- Ordering office and kitchen supplies ensuring these are always fully stocked
- Liaising with the building manager regarding any office repairs, building works and security matters
- Ensuring company insurances are renewed and up to date
- Organising in-house lunchtime presentations and office events
- Scheduling meetings and taking minutes when required
- Monitoring office cleaning
- Maintaining office policies and procedures, including H&S policies, and making sure they are observed by staff
- Managing office subscriptions, accreditations and membership renewals
- Manage the office and tenancy arrangements including rent, business rates and utilities
- Managing subtenants of the office
- Responsible for new starter onboarding, issuing contracts, references, right of work etc
- Supporting recruitment to individual posts including the creation of job descriptions and adverts, ensuring they are distributed using the appropriate channels and coordinating interviews
- Recording sick and annual leave and communicating any associated changes to monthly payroll
- Maintaining confidential electronic employee files and records
- Coordinating staff reviews including issuing and archiving forms and coordinating meetings
- Supporting the wellbeing of staff members
- Liaising with IT support provider as required
- Purchase new equipment as advised by the team
- Recording office software licence information
- Managing company IT user accounts
- Finance
- Accurately recording expenditure and filing invoices
- Managing spend on company credit cards
- Ad-hoc finance duties as and when required
- Supporting on processing payroll
- Comms and Marketing
- Adding news posts to the website
- Updating the website with new project pages, writing copy and adding press photos
- Monitoring awards deadlines and supporting on submissions
- Project Administration
- Filing, record keeping and document management
- Responsible for regular monitoring and managing of tender portals (online portals which advertise potential new work)
- Responsible for maintaining the tender tracker
- Supporting on tender responses – providing relevant practice information
- Keeping abreast of upcoming bid deadlines and supporting on submissions
- Other
- Any further general or administrative tasks reasonably requested
- Knowledge and Experience
Essential
- Multi-tasking and time management skills
- Good communication skills
- Attention to detail
- Strong digital literacy
- Proactive attitude
- Administrative or operational experience
- Ability to work under pressure and to prioritise workload accordingly
- Available to start in October 2026
- Right to work in the UK
- Multi-tasking and time management skills
- Good communication skills
- Attention to detail
- Strong digital literacy
- Proactive attitude
- Administrative or operational experience
- Ability to work under pressure and to prioritise workload accordingly
- Available to start in October 2026
- Right to work in the UK
Desirable
- Relevant experience of office management for a similar size organisation
- Experience working in an architecture practice or similar creative environment
- HR experience
- Adobe In Design
- Squarespace
- Why Work with Us
We are a friendly, collaborative and supportive small team based in central Hackney. As part of the studio, you will benefit from:
- A sociable and welcoming studio environment
- An open and collaborative culture, where everyone is encouraged to contribute
- Weekly studio lunches, taking turns to cook and eat together
- Opportunities for training and professional development
- Flexible working patterns within a primarily studio-based role
- Enhanced annual leave
- #J-18808-Ljbffr
Studio Administrator [Maternity Cover] in London employer: Critical Playground LLC
Levo is an exceptional employer that fosters a dynamic and collaborative work culture, where innovation and creativity thrive. With flexible working arrangements and a strong focus on employee development, team members are encouraged to grow their skills and advance their careers while making a meaningful impact on client campaigns. The supportive environment and commitment to achieving strategic goals make Levo a rewarding place to work for those looking to excel in account management.
StudySmarter Expert Advice🤫
We think this is how you could land Studio Administrator [Maternity Cover] in London
✨Get your portfolio ready!
When applying for that temporary architecture gig, make sure your portfolio is top-notch. Showcase your best projects, even if they were just uni assignments or side hustles. Include visuals and a brief description to show your design process and creativity.
✨Tap into local architecture events
Check out local architecture exhibitions, talks, and meetups. These events are brilliant for networking and you never know who might be looking for temporary help or just has a contact that could lead you to the right opportunity. Plus, it's a great way to stay updated on trends in the field!
✨Leverage temporary recruitment agencies
Consider registering with recruitment agencies that specialise in architecture roles. They often have access to temporary positions that aren’t advertised elsewhere. It's an easy way to find that next role without much fuss, plus they can help you polish your approach!
✨Show up where the architects are
Join online architecture forums or social media groups where professionals share opportunities. Engaging with these communities not only boosts your visibility but can also lead to job leads and collaborations. Don't underestimate the power of a simple message introducing yourself!
We think you need these skills to ace Studio Administrator [Maternity Cover] in London
Some tips for your application 🫡
Show Off Your Aesthetics:In the architecture game, your portfolio is your best friend. Make sure it showcases a range of your projects, highlighting both your design skills and technical ability. Don't just list what you've done – tell a story behind your designs, and show us how you think spatially!
Emphasise Collaborative Projects:Since this is a temporary role, showing you can work well with others is key. Highlight any collaborative projects in your CV or cover letter. Let us see how you’ve contributed in team settings – we want to know that you can hit the ground running alongside our crew at Critical Playground LLC.
Tailor Your Application for the Short Term:For temporary gigs, focus on your flexibility and how quickly you adapt to new environments. In your cover letter, mention your eagerness to learn and contribute immediately. We want to see that you’re ready to bring your skills to Critical Playground LLC without needing a long onboarding process!
Stay Up-to-Date with Trends:Architecture is constantly evolving, so make sure your application reflects your awareness of current design trends, software tools, and sustainable practices. Mention any relevant certifications or courses you've taken recently – it shows that you're serious about staying on top of your game for that temporary role.
How to prepare for a job interview at Critical Playground LLC
✨Showcase Your Creative Portfolio
When interviewing for a temporary role in architecture, it’s crucial that we bring along a strong portfolio that highlights our best projects. Make sure to include a variety of work that showcases your design skills, technical drawings, and even any 3D models or visualisations. This will help the interviewers at Critical Playground LLC see your creative process and your ability to tackle different challenges in architectural design.
✨Brush Up on Software Skills
Be prepared to answer questions about architectural software like AutoCAD, Revit, or SketchUp, since many firms, including Critical Playground LLC, heavily rely on these tools. If possible, brush up on your skills with quick tutorials beforehand, and be ready to discuss how you used these tools in past projects. This shows that you’re not just a pretty face but also technically savvy!
✨Emphasise Flexibility and Adaptability
Temporary roles often require us to jump into projects mid-flow, so highlight experiences where you've quickly adapted to new teams or changing project scopes. Talk about your problem-solving strategies and how you handle unexpected challenges — this will show Critical Playground LLC that you can seamlessly integrate into their ongoing work without missing a beat.
✨Prepare for Scenario-Based Questions
Expect some scenario-based questions that test your critical thinking and design choices in real-time. Practice answers where you explain how you would approach specific architectural challenges or collaborate with different stakeholders. This will not only demonstrate our thought process but also show how we can contribute meaningfully to the team at Critical Playground LLC from day one.
