At a Glance
- Tasks: Manage daily office operations and provide executive support to directors.
- Company: Join Studio Ore, a luxury brand known for exceptional design and quality.
- Benefits: Competitive salary, beautiful office, and opportunities for growth.
- Other info: Collaborative environment with a focus on creativity and support.
- Why this job: Be the operational heart of a creative team and make a real impact.
- Qualifications: Experience in office management or as an executive assistant is essential.
The predicted salary is between 36000 - 44000 £ per year.
Studio Ore is looking for an office manager and executive assistant to join its team in London.
About Studio Ore
Studio Ore is an international manufacturer of luxury brass taps and architectural fittings, supplying exceptional products to architects, interior designers, developers and private clients around the world.
Our London headquarters is home to our creative, design, marketing and international operations teams, supporting our growing global business across the UK, USA and Europe. we are passionate about quality, design and delivering an exceptional experience at every touchpoint.
We’re looking for an experienced Office Manager and Executive Assistant to become the operational heart of our London office. this is a key role for someone who thrives on organisation, enjoys taking ownership and takes pride in creating an outstanding working environment.
The role
As office manager, you will be responsible for the smooth day-to-day running of our London headquarters while coordinating administrative support for our UK and US offices. you’ll ensure our workplace is always professional, welcoming and operating efficiently, while providing executive support to our directors.
You’ll be the person who keeps everything running seamlessly behind the scenes, anticipating needs, solving problems and ensuring nothing gets overlooked.
Key responsibilities
- Office and showroom management
- manage the daily operation of our London office and our consultation space
- ensure the office is always immaculate, organised and client ready
- act as the first point of contact for visitors, suppliers and contractors
- answer incoming telephone calls and manage enquiries professionally
- coordinate meeting rooms, hospitality and client visits
- manage office supplies, stationery, furniture and workplace equipment
- organise deliveries, couriers and incoming post
- oversee office maintenance and coordinate repairs when required
- oversee office management for LA and NY offices/ consultancy spaces
- Facilities and infrastructure
- manage relationships with landlords, building management and service providers
- coordinate office maintenance, cleaning and workplace improvements
- arrange servicing and maintenance of office equipment
- liaise with our IT support providers to ensure all systems, hardware and technology are operating efficiently
- manage office infrastructure and support future office projects and improvements
- maintain an inventory of company equipment and assets
- Administration and operations
- manage company insurance policies and annual renewals
- coordinate health and safety requirements and workplace compliance
- maintain supplier records, contracts and key business documentation
- support purchasing, budgets and expense administration
- develop and improve office procedures and operational processes
- assist with onboarding new employees, including equipment, workspace setup and inductions
- Executive assistant support
- arrange travel, accommodation and itineraries
- coordinate meetings and appointments
- prepare documents, presentations and meeting materials where required
- handle confidential correspondence and sensitive information
- assist with personal and business-related administrative tasks
- provide proactive day-to-day support to the leadership team
- International office coordination
- support the administration of our UK and US offices
- coordinate suppliers and workplace services across multiple locations
- ensure consistency in office standards and operational processes
- work closely with colleagues across international teams to support business operations
About you
We’re looking for someone who is naturally organised, highly professional and enjoys taking ownership.
You’ll be confident working independently, able to juggle multiple priorities and have an eye for detail that ensures nothing slips through the cracks.
You will ideally have
- previous experience as an office manager, executive assistant or operations manager
- excellent organisational and time management skills
- outstanding attention to detail
- a proactive, positive and solutions-focused approach
- excellent written and verbal communication skills
- experience dealing with landlords, contractors and external suppliers
- confidence managing confidential information
- strong IT skills, including Microsoft Office and Google Workspace
- the ability to build positive relationships across all levels of the business
- a calm and professional approach in a fast-paced environment
What we offer
- a key role within a growing international luxury brand
- a beautiful central London office
- a collaborative, creative and supportive team
- genuine responsibility and the opportunity to make a real impact
- competitive salary, depending on experience
- opportunities to grow with the business
- #J-18808-Ljbffr
Office manager and executive assistant in London employer: Critical Playground LLC
Critical Playground LLC is an exceptional employer located in Wellingborough, offering a vibrant work culture that fosters creativity and collaboration. With a commitment to employee growth, the company provides ample opportunities for professional development alongside competitive benefits such as 25 days of holiday and a matched pension scheme. Join us to be part of a dynamic team where your contributions directly impact our creative projects and client relationships.
StudySmarter Expert Advice🤫
We think this is how you could land Office manager and executive assistant in London
✨Get Involved in Industry Events
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✨Engage in Professional Networks
Join professional management associations relevant to your career goals. These networks often host workshops, panels, and networking events that can put you in front of hiring managers. Plus, they can give you the scoop on upcoming roles, such as the full-time positions with companies like Critical Playground LLC.
✨Showcase Your Leadership Skills
When reaching out to potential employers, particularly for leadership roles, demonstrate your leadership capabilities with real examples. Share stories from your previous positions that illustrate how you handled challenges and drove results. This will help you stand out when you apply to places like Critical Playground LLC.
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We think you need these skills to ace Office manager and executive assistant in London
Some tips for your application 🫡
Show Us Your Leadership Skills:In the corporate leadership and management field, it's essential to highlight your leadership experience. Use your CV to flesh out examples of how you've led teams to success or managed significant projects. We want to see specific instances where your actions made a tangible difference in your previous roles!
Quantify Your Achievements:Numbers talk, especially in management! When detailing your achievements in your CV or cover letter, don’t just say you improved team performance. Instead, say you boosted productivity by 30% over six months through effective strategy implementation. This makes your application pop and shows us what you can bring to Critical Playground LLC.
Craft a Compelling Cover Letter:Your cover letter is your chance to narrate your professional journey. We’re looking for motivation and a clear understanding of what corporate leadership means to you. Dive into your aspirations and how they align with the values and vision of Critical Playground LLC. Make it personal – we want to get to know you!
Tailor Your CV for Management Roles:Ensure your CV reflects the management skills that are essential for this role. Focus on competencies like strategic planning, team building, and problem-solving. Use a clean layout, and don’t forget to align your experiences with those keywords mentioned in the job listing. This will help you stand out from the crowd!
How to prepare for a job interview at Critical Playground LLC
✨Showcase Your Leadership Style
You’ll want to thoroughly convey your unique approach to leadership. During the interview with Critical Playground LLC, be ready to share real-life examples of how you've inspired and motivated teams in the past. Think about specific achievements that illustrate your strategic thinking and your ability to drive results.
✨Brush Up on Management Theories
Expect some technical questions related to management theories and practices. Brush up on concepts like transformational leadership, servant leadership, or situational leadership. Be prepared to discuss how you would apply these theories to the role at Critical Playground LLC, especially in the specific context of the challenges they’re currently facing.
✨Craft Your Vision for the Company
Since this is a full-time leadership role, spending time thinking about your vision for Critical Playground LLC could really set you apart. Consider potential strategies for growth and how you would lead teams towards achieving them. This shows not just enthusiasm, but also strategic foresight that they’ll likely be looking for in a candidate.
✨Emphasise Team Dynamics and Culture
In corporate leadership, team dynamics and organisational culture are everything. Be ready to discuss how you've fostered a positive work environment in previous roles. Bring up examples of how you've managed diverse teams effectively—this will resonate well at Critical Playground LLC as they’re likely seeking a candidate who can enhance their workplace culture.
